November 9, 2023

Time	Agenda Item	Purpose | Discussion Leader	Notes
3:00 p.m.	Approve notes from 10/12/2023	A Co/Vice Chairs	Approved
3:05 p.m.	New Academic Senate Rep & Vice Chair	I Vice Chairs	Academic Senate confirmed Patty Guitron as the AS designee &  Vice Chair to the committee. Members welcomed Patty.
3:10 p.m.	Review and approval of mission, role & charge & guiding principles	D/A Co-Chairs	Approved.
3:30 p.m.	Higher Education Emergency Relief Fund (HEERF)  HEERF section from 2023-24 Adopted Budget (pages 90-91) & Planned HEERF Funding Uses Draft as of: 06/14/2021	I Co-Chairs	Report out from DBAC. Closing the loop from reporting previously performed in APBT. HEERF is closed out. FHDA received $65,971,555. $28m for student aid and $37.9m as institutional aid. Both colleges expended their full allocation. Lost revenue of $30m was claimed under the allowable expenditure categories.  Direct student aid e.g laptops, books, instructional lab kits, bookstore shipping, etc.. Large part was used as financial support for lost revenue due to COVID-19 for DASG (Flea market/enrollment/movie tickets all of things that bring DASG revenue), Dining Services, OTI, Bookstore. etc. Other expenditures included PPE supplies and specialized cleaning. Capital Projects such as HVAC system upgrades, WiFi expansion, touchless water filling bottle stations, student zoom spaces, hyflex classrooms, etc.
3:50 p.m.	COVID Block Grant 5 Year Plan - Estimated Annual Needs	I Co-Chairs	Report out from DBAC. COVID Block Grant is $16m districtwide. DAC allocated $6.4m. State Grant with multiple uses related to COVID but more flexible. District asked for 5-year spending plan. Note the plan is an estimate and may change depending on needs. Over 5-years: Promise Program  $3M. Tutoring $1M. Student athlete transportation $1.5M. Guided Pathways transition $900K.
4:10 p.m.	Quick News	All	50% law: number is 50.83%. De Anza name change: Chancellor's office has not received a formal approach requesting that De Anza College change its name. Would be a huge undertaking and would have a large cost associated with it. Colleges have codes used by all federal agencies i.e. for financial aid & CCC apply etc. Lottery Allocations: Changes to shared governance model has resulted in more work for Fiscal Services. Lottery allocations are done in RAPP. Fiscal services are updating budgets but work is labor intensive.  2023/2024 State Budget: State is anticipating significant State deficit which impacts education budgets. 50% law: Executive Director, Fiscal Services, Raquel Puentes, coming to RAPP to present . RAPP will invite BAC to the meeting.
4:15 p.m.	Upcoming agenda items for AY23/24 2023/2024 State Budget (I/D) FON & 50% law (I/D) General Fund Vacant Position Review and Release of funds to RAPP (I/D/A/R)	All	Agenda setting

A = Action
D = Discussion
I = Information

BAC supporting documents are posted here: Budget Advisory Committee Documents

Budget Advisory Committee (BAC)
Budget Task Force (BTF)
50% Law = The Fifty Percent Law requires all community college districts to spend at least half of their “Current Expense of Education” for “Salaries of Classroom Instructors.”  
Faculty Obligation Number (FON) = The California Code of Regulations (CCR), Title 5 Section 51025 requires community college districts to increase their base number of full-time faculty over the prior year in proportion to the amount of growth in funded credit FTES.
Institutional Research (IR)
Legislative Analyst’s Office (LAO)
Resource Allocation and Program Planning (RAPP)
Supplemental Retirement Plan (SRP)

Meeting ID	Start 11/9/23 14:57
Budget Advisory Committee Meeting	End 11/9/23 15:39
Name (Original Name)	Total Duration (Minutes)
16508632170	39
Adam Contreras	14
Adriana	2
Christina G. Espinosa-Pieb (she,her, ella)	38
Eric Mendoza	43
Erick Aragon	39
Lisa Ly	36
Martin Varela	36
Pam Grey	42
Patty Guitron	39
Pippa Gibson	41
Rob Mieso	39
Tim Shively	33
Vins Chacko	39