General Meeting Information
Date: April 22,
Time: 3:00 p.m - 5:00 p.m.
Time Topic Purpose Discussion Leader 3 p.m.- 3:05 p.m Approve Notes from March 11, 2021 A Holmes/Chow 3:05 p.m.- 3:10 p.m. Budget: Current Model and Process for Upcoming Years- continue I Holmes/Chow/King 3:05 p.m. - 3:15 p.m. Governance Group Taskforce- Continued I/D Holmes/Chow/King 3:15 p.m. - 3:25 p.m. DA Governance Taskforce-Update I Laureen Balducci and Taskforce members 3:25 p.m. - 3:45 p.m. LGBTQ+ Survey Results Presentation I/D Chesa Caparas, Faculty Coordinator of JMRR 3:45 p.m. - 4:15 p.m. A/I/D Heidi King, Mary Pape, Christina Espinosa-Pieb 4:15 p.m. - 4:30 p.m.
Facilities Master Plan Taskforce website
I/A Pam Grey/Jennifer Mahato/Campus Facilities/FMP taskforce members 4:30 p.m. - 4:55 p.m.
Reports from Governance Teams
4:55 p.m. - 5:00 p.m.
A = Action
D = Discussion
I = Information
Approve Notes from March 11, 2021
The notes were approved.
Budget: Current Model and Process for Upcoming Years- continue
Holmes highlighted the importance of understanding budget and its priorities as an institution and how to meet those priorities with a limited amount of dollars. Holmes suggested hosting a townhall collegewide discussion in regard to the budget in the future. Chow mentioned having a single budgeting team for the college that can take a more global view on budget, including contracts, full-time and part-time faculty, student wages, etc. to better understand where our dollars are going to. Holmes emphasized how critical it is we understand the college budget.
Governance Group Taskforce- Continued
The Taskforce group has had one meeting. It has been brough to their attention the need for affinity groups representation. The taskforce group is committed to checking in with affinity groups, however one concern expressed by various constituency groups is to assure that this Taskforce group has fair representation from students, classified professionals, academic senate, affinity groups and ongoing discussion on who makes up this taskforce group.
Attendees further discussed on representation in the group as there appeared to be no representation from serving external constituents, including local non-student community. Holmes acknowledged lack of representation from various groups when looking at the membership list and stressed the importance of having conversations around the missing areas and how to fill in the gaps. He also reminded individuals that the names were submitted by their constituencies and that this is an ongoing process. CC members agreed to include affinity groups and will submit names to Laureen Balducci. Holmes noted that when talking about college governance, representation from all areas is not always possible.
The group is still collecting information. They aim to dive deeper on budget process, research other colleges shared governance structures and explore using the partnership resource team to assist DA with ideas on developing an effective plan on shared governance process. Martin Varela will attend the next meeting. More information on timeline, goals, principles and actions can be found on agenda item link.
LGBTQ+ Survey - Results Presentation
Chesa Caparas presented data gathered through the survey.
Attendees thanked Caparas for working with students, gathering important information and the great data presentation. As well as addressing and highlighting mental health, attendees mentioned the difficulties of finding qualified therapists and the need for more resources to better serve students in need as the demand grows.
IPBT members voted to prioritize nine positions directly focused on equity from a list of 15 open positions where 11 were funded. These 9 positions make a foundation for their equity work.
Espinosa-Pieb shared concerns from attendees at their meeting of how quick the vote was conducted and highlighted that moving forward they will not follow this process, but rather allow all groups to discuss, take information back to their constituents and then vote. Attendees highlighted that concerns expressed at the meeting were not about the decision but more about the process.
Espinosa-Pieb asked for approval to move forward.
CC members voted on and approved the 9 positions presented.
Facilities Master Plan details can be found on the webpage including Board presentation.
Grey recapped on the process dating back to August, mentioning the survey conducted, website updates, various meetings held, student focus groups, workshops and the importance of a transparent process. Attendees expressed concerns about placement of Art structure and accessibility when it comes to facilities. Mahato shared that it is mandatory to do this planning every 5 years, mentioning the process of identifying and prioritizing projects based on limited budgeting. Mahato highlighted that this plan recognizes opportunities as a larger concept and it is a requirement to have this plan to keep up to date with certain plans. Facilities Master Plan Taskforce, survey, presentation, plan and timeline updates can be found on the webpage. Collegewide informational meeting was held on 3/18/2021.
The FHDA Facilities Master Plan was voted on and approved.
Reports from Governance Teams
APASA: Working on master calendar for AAPI Heritage Month- List of Virtual events in May can be found on their webpage.
BFSA: Currently working on 2021 Black Graduation and Achievement Virtual Ceremony- more information to follow.
Campus Facilities: Facilities Master Plan update to follow at their Meeting on May 25, 2021
DALA: Working on Latinx Graduation and Recognition Ceremony. Updates on webpage. HEFAS offering help to students for DACA applications. Thanked Marketing and Communication Department for all their assistance.
DASG: Townhall Meeting to be held on May 7th from 4 pm- 6 pm- panel dedicated to race and student resources. Information to be updated on DA Events Calendar. DASG reported that they are hosting the Student Voices United for Change Conference on Thursday, April 29th from 1:30-3:30 pm and Friday, April 30th from 10:00-12:00 pm
EAC: Met April 14, 2021- Small groups come together across campus reviewing student equity plan.
IPBT: Discussed workbook for the remaining six positions. Will meet next Tuesday April 27, 2021.
SSPBT: Met on April 15,2021 discussed Reflection follow-up. Erica Flores showed “Basic Needs Presentation” on resources for students- available on webpage.
Technology Committee: No updates, did not meet in the past month.
Enrollment Day on Saturday April 24, 2021. More information on webpage.
First Annual Sandra Diaz Nursing Profession Career Panel on April 27, 2021
ParticiantsMeeting IDStart Time/ End TimeCollege Council Meeting4/22/21 2:58:13 PM4/22/21 5:08:55 PMName (Original Name)Total Duration (Minutes)14089661267141916509512030Adam Contreras127Adriana109Alicia Cortez (she# her# ella)130Anita Muthyala-Kandula110Brandon Bailey128Chesa C (she/they)128Christina G. Espinosa-Pieb (she#her# ella)127Daniel Smith116Deepa Yuvaraj101Dr. Karen Chow130Edmundo (voting member (Edmundo Norte)120Elvin T. Ramos129Eric Mendoza130Erik Woodbury129Felisa Vilaubi41Heidi King131Jennifer Mahato129Jovanah Arrington67Katelyn Pan - DASG President (Katelyn Pan)111Khoa Nguyen (he/him)41Kimberly Lam (she/her) (Kimberly Lam)129Kulwant Singh128Laureen Balducci114Lianna Vaughan (she/her)131Lloyd Holmes128Louise Madrigal28mae lee (she/friend)28Mallory Newell74Marilyn Booye131Marisa Spatafore129Mary Pape130Melinda Hughes86Melissa Maturino86Michele LeBleu-Burns130Moaty Fayek131Monica Ganesh131Nathaly Aguilar60Nathaly Aguilar (She/Her/Hers)114Pam Grey129Pippa Gibson122Rob Mieso130Sally Gore128Sam Bliss - De Anza131Scott Olsen (he/him)130Thomas Ray130Tim Shively129Veronica Avila89Yvette Campbell33