General Meeting Information
Date: June 10,
Time: 3:00 p.m - 5:00 p.m.
Time Topic Purpose Discussion Leader 3:00 p.m. - 3:05 p.m Approve Notes from May 13, 2021 A Holmes/Chow 3:05 p.m. - 3:20 p.m. Guided Pathways I Lydia Hearn/ Kim Palmore 3:20 p.m. - 3:30 p.m. ACCJC Midterm Report I Mallory Newell 3:30 p.m.- 3:45 p.m. Student Equity Plan: Reimagined and Revised I Alicia Cortez/ Mayra Cruz/Mallory Newell 3:45 p.m.- 4:00 p.m. D Mallory Newell 4:00 p.m.- 4:10 p.m. I Laureen Balducci and Taskforce members 4:10 p.m.- 4:30 p.m.
Budget Taskforce: Proposed Budget Taskforce
I Grey 4:30 p.m. - 4:40 p.m. A/I/D Mary Pape 4:40 p.m. - 4:55 p.m.
Reports from Governance Teams
Member Representatives 4:55 p.m. - 5:00 p.m.
A = Action
D = Discussion
I = Information
Hearn summarized De Anza Guided Pathways Proposal for the creation of villages. Draft can be found on the agenda item and webpage. Hearn highlighted that the 10-page proposal has been shared with other shared governance groups with the first page being the most important as members will be asked to vote specifically on the concept drafted in the next College Council meeting. Hearns highlighted the six meta majors which were voted on last year and approved. Hearns mentioned that aim is to bring those meta majors to life and build a culture of community, creativity and academic scholarship.
Hearns mentioned that members will be asked to vote on the first page of villages as it contains the main concept not the 10-page document.
Hearns gave a few examples on the benefits of specialization in reference to the draft and how it will help students have a consistent contact. Hearns reminded members that if more information is needed the rest of the pages in the documents contain the backup and data.
Hearns shared visual of how guided pathways has been transforming, mentioning map sequences for students in hopes to be up during summer and the collaborative work with Guzman and king to engage classified professionals. Contingent on CC approval, Guided Pathways started forming village teams based on job description and applicants. There are a few spots remaining and actively recruiting.
Holmes highlighted the amount of work that has gone in this and his satisfaction for the idea that has been put forward, referencing back to a previous institution and their student success networks. Relational learning resource so students know who to reach out to. Holmes highlighted the importance of Art on campus and the creation of space to create a greater sense of belonging. When talking about physical space, Holmes raised the question on how to associate color with villages and how to represent those villages visually for individuals to understand.
If approved by College council the official launch date goal is on welcome day for students. The aim is to unfold it throughout the year, with villages hosting one major and one minor event per quarter for the first phase of the villages.
When member asked if Staff and faculty would receive stipend as well as students. Hearns mentioned that if proposal moves forward, Faculty will receive additional pay, classified professionals overtime, compensation for administrators has not been approved yet and students will have a separate process to apply both as hired employees and Internships/scholarships. There are 12 spots for students available.
Holmes encourages member to read the draft throughly.
Midterm Report link can be found on the agenda item. Newell highlighted that the report has been shared with Shared governance groups: IPBT, APBT, SSPBT, Academic Senate, Classified Senate, EAC, DASG and currently at College Council and that it Is part of the 7-year accreditation cycle. will be submitting report on October 2021, provides update on accreditation process since site visit on Fall 2017. Newell shared how the midterm report was developed within shared government process, now being shared with CC for final review, then will go to BOT at their August Meeting.
Newell shared key areas of the report as an informational item and will be on the next meeting for approval.
Student Equity Plan: Reimagined and Revised
Cortez highlighted particular points of the Student Equity Plan mentioning that Student Equity Plan was first submitted to the state in 2014/15. Annual updates are submitted, and the plan is now a 3-year plan currently on the 2019/22 plan. The tri chairs on the equity action counsel met with Holmes and Senior Staff and were given charge to reimagine student equity plan and how to implement actionable items. Cortez reference back to The Equity Action Counsel January retreat- looked at different areas and identify the need for capacity building. The State chancellor’s office in conjunction with the center for Urban Education published a study from each different community college did analysis of student equity plans, DA received the results with recommendation which were shared with EAC, realized the need for more voices and the equity inquiry team- group of individuals from different areas was created. These individuals were invited to five meetings.
Cortez highlighted the seven recommendations from the equity inquiry team; the document was shared with members via chat. The working document has been shared with various stakeholders, soliciting feedback by Monday June 14. The plan is also available on various sites
Newell shared slide with feedback that they have received thus far.
Member express appreciation for the working document and questioned on the possibility for commenting beyond Monday as to allow for more time to give input, particularly asking senates, unions and others to identify who is leading the group. Highlighting resource commitment ahead of establishing the group.
Holmes encouraged members to read it chat comment.
Holmes highlighted that when it comes to equity, it is important to recognize that the work has to be collaborative, not just EAC or senior staf. Holmes recognizes that the document is just a draft and not necessarily an individual, department or area but rather to have further discussion about certain responsibilities. Holmes recognized from reading the plan that individual’s working conditions might change and the importance to identify what resources are needed to implement and fulfill strategies.
Member requested a copy of the State Chancellor’s recomendations as there are concerns that some of the items are negotiable. Cortez will send directly to the member as requested.
Newell gather feedback from members on annual survey that is used for accreditation reporting. The survey was interactive and members were able to give input in realtime on reflection processes.
Member asked whether it is common practice to fill out the survey on actual agenda times and expressed concerns about individuals not feeling comfortable to speak up and give opinion.
Balducci gave breakdown on chart presented; College Community, Planning Teams, Budget Committee, College Council and President.
Grey highlighted that the budget is an overall collewide concern and the need to assemble a committee to address how to move forward and work with the budget DA has in the general fund. Grey mentioned that it is important to educate not only members of the taskforce but the college as a whole.
A member expressed concerns about transparency and confusion on how decisions are made. Member hopes for a more transparent budget process to initiate changes in working with the shared governance taskforce, to advocate and question whether we are properly founded.
Grey mentioned the importance of budget and the responsibility President Holmes, if not more administrators have when it comes to explaining why DA has zero or negative on carryforward. Grey highlighted that when talking about resources, everything we do at the college requires resources therefore budget is very important.
As Grey showed the propped member list, Holmes expressed the importance of remembering that not every group is represented on the list as individuals report up and they do have representation on the list. Holmes suggested putting the taskforce together for a year
Holmes highlighted the importance of knowing where DA funds are and how they are being directed thus ensuring that decision being made are equitable.
Member expressed concerns on focusing on budget and equity as it appears that if we have the funds, equity will be better. Member highlighted the importance to create a culture that is focused on students. Agreeing with the member, Holmes expressed that indeed it is everyone’s responsibility to change the culture and hold each other accountable for the work that needs to be done.
A vote will take place at the next CC meeting.
Pape reported sequence and process of their meetings.
On the May 4, 2021 meeting, faculty diversity data not seen before was reviewed and taken back to their constituency groups to discuss. On May 11, 2021 formed questions for deans who need. On May 18,2021 Questions were answered. On May 25,2021 check in. June 1, 2021- Everyone was ready to enter their ranking.
DALA Member question whether additional funding would be provided as there were concerns that there was a bigger focus on creative arts. Referencing back to the normal shared governance process in which all positions would be on a pooling again.
Member mentioned that IPBT has traditionally talk about faculty positions and as is discussed further in classified senate, how to prioritize classified positions.
Espinosa-Pieb highlighted that at IPBT looks at positions and vaccancies have been faculty positions thus far. Espinosa-Pieb mentioned the continuous conversations and the need to change the process, otherwise they must wait to receive funds from the District in order to create other classified positions.
Member reference feedback received from members in regard to the overall ranking and the need for clariffication on future votes.
Faculty positions were voted on and approved to move forward to President Holmes’ for recommendation.
Reports from Governance Teams
APASA: Thanked the community for attending the APASA scholarship Awards. They are prepping to support events.
APBT: Follet contract will be on the Board Agenda, between 2 respondents, Follet will be awarded the contract which should transition on Fall, if not winter.
BFSA: Virtual Black Graduation will be on June 18, 2021 at 5 pm photo-opt. BFSA wil be receiving Equity Champion Awards.
Campus Facilities: Had their Meeting on May 25,2021, an update on FMP was given along with ESAC presentation.
DALA: Finishing preparation for June 18, 2021, Latinx Graduation at the red carpet opt from 2 pm- 8 pm. Monica and Alicia's terms as Co Chairs ends at the end of Spring Quarter. The new co chairs will be Patty Guitronl and Melisa Maldurino.
DASG: Official last meeting was June 9, 2021. They will host a special meeting on June 11, 2021 two resoulutions regarding on the israelien- Palestinian conflict resolution. Hosted “Fighting anit-blackness panel”, meeting was closely monitor due to racial update on flyer, the event went well. Recording will be posted soon. They Affirmed new Senators 21-22 term on June 9, 2021. Upcoming event include DNExTalks: "The Mental Fitness Project" and Mental Health Workshop on June 11, 2021 from 1 pm -3 pm as well as the Eco watch hosted by the enviromental sustainability Committee on June 18, 2021.
EAC: Last meeting June 9, 2021.
IPBT: Report was the presentation
SSPBT: Ongoing presentation on reflection areas.
Technology Committee: Crafted plan for 2021-24 largely on results of survey. It will come out in the fall and will run by College Council on October 2021.
Many end of the year events/ graduations taking place.
Red Carpet Opt next week.
Main event will be on June 25, 2021
Next College Council Meeting will be on Thursday June 17, 2021 to vote in Guided Pathways, Budget Proposal and ACCJC Midterm Report
DASG member expressed concern in regard to guided pathways and equity for students. DASG member commented on reaction from other members when asking whether students on the village team would be compensated in regard to guided pathways. Member expressed concern as other members seemed to chuckle as addressing this question despite knowing that students are housing, job and food insecure and rely on DA resources, highlighting that refusing funding student positions when doing equity work is exclusive to these students. Member expressed that such reaction demonstrated that DA mission statement to instill equity for all is a performative movement because of its refusal to acknowledge it.
Holmes briefly expressed that he was saddened to hear the impact this had caused to the member and that based on knowing the guided pathways’ members and their commitment to have students involved in the process, guided him to think that it was not the members intent but recognizes that difference between intent and impact.
College Council Meeting
Name (Original Name)
Start Time/ End time
Alicia Cortez (she# her# ella)
Cheryl Jaeger Balm (she/her)
Christina G. Espinosa-Pieb (she#her# ella)
Elvin T. Ramos
Karen Chow (she# her)
Kimberly Lam (she/her)
Lianna Jane Vaughan
Lorrie Ranck (she/her)
Marisa Spatafore’s iPhone
Mayra Cruz (she/her/ella)
Nathaly Aguilar (She/Her/Hers)
Scott Olsen (he/him)