General Meeting Information

Date: May 22, 2018
Time: 3-5 p.m.
Location: ADM 109

  • Agenda

     Time Topic Purpose Discussion Leader
    3:00 - 3:05 p.m. Approval of Notes 5/15/18 A Espinosa-Pieb/Nguyen
    3:05 - 3:30 p.m. College Planning Committee Presentation I Mallory Newell
    3:30 - 3:50 p.m. Re-affirmation of college values (2nd read) A Norte
    3:50 - 4:20 p.m. Discussion of Vacant Faculty Rankings I/D Espinosa-Pieb/Nguyen
    4:20 - 4:40 p.m. Discussion of Chemistry Department Faculty Hire D Espinosa-Pieb/Nguyen
    4:20 - 5:00 p.m. Continue Discussion of Programs D All

    A = Action
    D = Discussion
    I = Information

     Admin Reps Classified Reps Faculty Reps Student Reps
    • Christina Espinosa-Pieb, Co-Chair
    • Moaty Fayek
    • Coleen Lee-Wheat
    • Anita Muthyala-Kandula
    • Lorrie Ranck
    • Thomas Ray
    • Margaret Bdzil
    • Precious Gerardo
    • Lorna Maynard
    • Milena Grozeva
    • Anu Khanna
      Amy Leonard
      Rick Maynard
      James Nguyen, Co-Chair
      Mary Pape
      Erik Woodbury
    • Brandi Madison
    • Ian
    • Robertsson

    Visitors: Mallory Newell 

  • Minutes

    Meeting Items

    Administrative reps: Cortez, Espinosa-Pieb, Ranck, Ray,

    Faculty reps: Groseva, Leonard, Khanna, R. Maynard, Nguyen, Pape, Woodbury,

    Classified reps: Bdzil, Gerardo, L. Maynard

    DASB reps: Brandi Madison, Ian Robertsson

    Absent:  Kandula, Fayek

    Guests: Emma Bonasera (DASB), Laura Chin (p/t Poli Sci), Randy Bryant, Mary Kay Englen, Elias Kamal (DASB), Dana Kennedy, Genevieve Kolar (La Voz Editor), Dawn Le Tu, Ethan Maneja (La Voz Staff Writer), Lisa Markus, Mallory Newell, Edmundo Norte, Mylinh Pham (p/t History)

    Approval of notes

    The notes from May 15, 2018 were approved.

    Discussion- College Planning Committee Presentation

    Newell presented the College Planning Committee updates. In Spring 2018 the committee’s planning tasks are to review the mission statement, strategic initiatives and develop a vision statement; review key external and internal trends, and conduct college-wide dialogue.

    Strategic Planning Updates[BROKEN LINK]

    Newell conducted a poll which asked, “What is the first thing that comes to mind when thinking about “De Anza College?”. The group gave various submissions which will be incorporated into the other poll results. Results will be presented by the institutional research department in due course.

    Proposed Vision Statement – Draft:

    “Empower all students to attain their educational goal, develop an equity-based mindset, and become civic leaders in their community.”

    The Next Steps:

    • Review feedback from shared governance groups

    • Circulate revised or reaffirmed mission, vision and strategic initiatives to governance groups for adoption in early Fall 2018

    • Provide feedback (preferably by the middle of June, 2018) to your college planning committee representative or to

    Re-affirmation of college values (2nd read)

    The final draft of “Reaffirmation of Our College Values: Holding to Our Equity Lens Through College and District Downsizing, April 2018” was presented.

    The document will be presented to all shared governance groups and has been approved by Academic Senate, Equity Action Council.

    The document is internal and not going to Foothill college for approval.

    It was stated that as a committee IPBT have been already doing all of that when we are doing faculty hiring, equity gaps, program reviews i.e.

    The updated document was approved by IPBT.

    Faculty Ranking for Two Additional Vacant Positions

    Espinosa-Pieb recapped the process of faculty hiring/elimination, which the committee has been working on fall/winter:

    • 23 vacant faculty positions were on Faculty Ranking for 2018-2019
    • 4 positions to hire, plus, a 5th position, with a condition for successful candidate for Mathematics for 2018-2019 (District approved, see notes, 1/16/18) -- 18 positions left on the faculty hiring list.
    • 10 faculty positions were sent for elimination (vote passed, see notes, 4-10-18)
    • 8 positons, plus, 5 “new” retirements = 14 positions for ranking (vote passed to eliminate 2 additional positions, see notes, 5-1-18)

    Espinosa-Pieb displayed the final faculty ranking sheet and announced that the top 2 have been selected for elimination. The positions are Japanese Language and Librarian.

    What it mean to the departments: Espinosa-Pieb clarified to everyone that these departments will not receive full-time, tenure track faculty positions. The departments can still have part-time faculty.

    Next, Espinosa-Pieb announced that in the recent hiring search for a chemistry position, the hiring committee has two outstanding candidates and proposed to hire the second instructor. She pointed out that chemistry is in high demand with high enrollment and a huge waiting list.

    With IPBT approval, Espinosa-Pieb could bring this request to the Chancellor cabinet and try to advocate for the sixth faculty position for 2018-2019 FY.

    A question arose regarding the funding for this additional position. Espinosa-Pieb clarified that it would have to come out of the vacant funded faculty list, meaning IPBT will have only 7 instead of 8 vacant funded positions on the list. 

    The vote was in favor of approving to hire an additional faculty position for Chemistry for 2018-2019 FY.

    Continued Discussion and Review of Programs

    Nguyen announced the Viability meeting schedule:

    • First meeting -  Wednesday, May 23, 2018
    • Second meeting - Wednesday, May 30, 2018

    Espinosa-Pieb shared the information regarding the programs’ cost:

    -       May include such funds as: Fundraising; Fund 15; Foundation fund; general fund; 1320 (p/t faculty) fund

    -       The enrollment has not increased since “Late Start” classes started.

    -       Instructional deficit is $4.6M and 1320 reduction (enrollment is still down)

    -       Look at the running cost of the programs; look at what is the actual cost for programs;

    -       Whatever has been decided in Viability committee will come back to IPBT for the final recommendation to College Council.

    The majority of the team voted to send Wellness Center for Viability review.

    A question arose regarding the team meeting the reduction goal? Espinosa-Pieb replied that what IPBT did so far might hit the instructional reduction target. If we did not meet the reduction goal, when we come back in the fall, and further discussion/decisions will be taken.

    Next week meeting, May 29, 2018 – 4:00 pm to 5:00 PM (1 hour meeting) -  Viability committee will report out.

Documents and Links

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