October 3, 2023

RAPP meeting minutes – 10/03/23

Membership attendance: Izat Rasyad, Ian Ang, Nicholas Turangan, Erik Woodbury, Mallory Newell, Rob Mieso, Thomas Ray, Elvin Ramos, Debbie Lee, Tim Shively, Alicia De Toro, Pam Grey, Sushini Chand, Andre Meggerson, Erick Aragon, Michele Leblue-Burns, Eric Mendoza, Benjamin Furagganan, Kate Wang

Absent: Jason Souza, Tina Lockwood, Melinda Hughes, Robert Alexander, Daniel Solomon

Guests: Kristin Skager, Vins Chacko, Lisa Ly, Christina Espinosa-Pieb

Approval of minutes from June 20, 2023. Tim Shively raises an issue that the Assistant Athletic Director was approved last year, that it was previously a faculty position and is now an administrative position as something to keep in mind for the future. No other edits to the minutes.

Mission, Charge and Norms review. Mallory Newell walked the committee through the website which outlines these items and encourages all members and guests to review the items.

Timeline. Erick Woodbury walked the committee through the 2023-24 timeline for RAPP. Elvin Ramos clarified that the February date is to start the hiring process, not to actually hire a new faculty member. Rob Mieso made the recommendation that since all Student Services program reviews are complete, RAPP could begin to review those in the fall, rather than wait until Winter when all other forms are submitted.

RAPP dates. Elvin Ramos suggested that it is made clear that the November 7 deadline for program review is that the form is due to RAPP on November 7. Deans need to make it clear to their departments need to submit earlier to them. Debbie Lee suggested adding a comment box on the form that are dean comments before submission. Edits need to be made for the dates for the deans to respond to RAPP of either November 28 or December 1.

Program review forms. Mallory Newell shared the RAPP webpage that lists the program review forms. RAPP leadership will send out an email to the deans/managers that includes the links to the forms and instructions in which they can forward to their areas.

Personnel forms. Newell noted that the personnel forms are all posted and available for review.

Budget update from Martin Varela. Reported that the carryforward budget is going to break even. Elvin Ramos asked how the personnel requests from last year were going to be addressed. Erik indicated that his understanding from the committee is that the process would be starting over, any previous requests can be resubmitted with any new requests and be reviewed as a whole. It was determined that next meeting the committee needs to determine how to start the process this year and what to do with the remaining funding and the positions that were submitted last year that were not funded. Debbie Lee asked how much money is available for personnel hiring, Martin said he would provide an update next month. In terms of the 50% law, the district needs to update the college on where we are, Martin believes we are very close to the 50% line.

Emergency personnel request. Thomas Ray introduced the request for the Articulation Officer through the emergency hiring process. Erik proposed that the item come back to RAPP next week for final approval, or that RAPP make a recommendation directly to the president. Elvin Ramos made the motion to recommend directly to the president, and Izat agreed. There were no objections.