Resource Allocations

Forms

Resources to inform the process

Timeline

RAPP members developed a planning timeline (adopted spring 2023) for the 2023-24 academic year to guide program review, instructional equipment requests, personnel prioritization and more.

RAPP Timeline 2023-24

2023-24 Important Dates

RAPP approved the following dates for processes to take place in the 2023-24 academic year.

Evaluation of Resource Requests

  1. Amount of money available in various funds is confirmed by the Budget Advisory Committee by the end of Winter Quarter ​
  2. Funds are distributed from most restrictive (i.e., Perkins) to least restrictive (i.e., Lottery)​
  3. Requests for SWP/Perkins funds are evaluated and assigned a recommendation by the CTE committee and forwarded to RAPP​
  4. Other restricted funds (i.e., grants) are evaluated and assigned by the fund manager and likewise forwarded to RAPP​
  5. RAPP reviews requests not funded by restricted sources and finalizes recommendations for expenditures to College Council.​

Criteria for Resource Requests

  1. Resource requests are evaluated for completeness and content by a subcommittee of RAPP. ​
  2. Requests with missing or insufficient information are returned to area managers/deans for clarification. This may include:​ 
    • Errors in identifying requests that require labor/installation/infrastructure ​
    • Errors in identifying the correct funding source​
    • Incomplete or repetitive justifications​
    • Questions regarding necessity or impact of desired purchases​
    • Repeat of funded requests from previous years​.
      • These requests will still be considered, as long as updates are made and promptly and returned to the committee​.
  3. Requests are arranged with respect to needed/desired and direct/indirect impact on programs. This list is brought to the full RAPP committee for consideration​

Agreements

RAPP members agreed to the following as it pertains to lottery and instructional equipment (version 6.23.23)

  1. Establish an annual reserve for instructional equipment:
    1. Hold back $500,000 annually for instructional equipment and reassess annually
    2. $500k between the main account and the contingency account.
    3. larger requests could come out of the reserve.
    4. $100,000 will be reserved in the VPI contingency account.
  2. Establish a VPI contingency fund for emergency requests:
    1. if the request is over $100,000, the request must come to RAPP for approval.
    2. If under $100,000 can come from the contingency fund and VPI may use discretion to fund as needed. 
  3. Establish a Lottery contingency fund:
    1. establish a fund of $100,000.
    2. Lottery funds should be used first when applicable.
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