General Meeting Information

Date: June 7, 2018
Time: 1:30 p.m.
Location: ADM 109

  • Agenda

    Time Agenda Topic Purpose Discussion Leader Outcome
    1:30-1:35 p.m. Welcome and Introductions I/D All Information
    1:35-1:40 p.m. Approval of Minutes I/D/A All Information/Discussion/Approval
    1:40-1:50 p.m. Website improvement updates I/D Harrell/All Information/Discussion
    1:50-2 p.m.

    Update on mobile app and portal

    I/D Harrell/ETS Information/Discussion
    2-2:15 p.m.

    Tech Plan Updates




    2:15-2:35 p.m.

    College Planning Committee Updates




    2:35-2:45 p.m.

    Governance Reflection




    2:45-3 p.m.

    Standing updates

    • Accessibility
    • Banner Student
    • ETS
    • ETS Project Scheduling
    • Online Education Advisory Group
    • Dietrich/Shears
    • Harrell
    • Moreau/Luciw
    • Cheu
    • Ranck/King
     Information Sharing

    A = Action
    D = Discussion
    I = Information

  • Minutes

    Present: Raymond Brennan, Megan Mc, David Garrido Carito, Dennis, Joe, Alex, Mary Alex Harrell, Heidi King, Leah Mieso (notes), Mary Pape (co-chair), Lorrie Ranck, Dennis Shannakian, Marisa Spatafore (co-chair), Cheryl,

    Introductions/Approval of Minutes

    Add Megan’s name


    Website Improvement Updates

    Marisa stated that Alex made improvements to the website. Alex said one thing they did quickly was add the canvas button on the home page next to my portal.

    Marisa said to change the title on the community page and take out alumni. She talked about the page and how we removed alumni to add canvas. Alex created a contact us form with a few question that takes website visitors to the right office or department. Heidi said it’s good that they offer links online that might answer questions students have.

     Alex also said they have a centralized system which has all the correct and updated degrees and certificates. It updates automatically. He has also done a little more with search. A box has been added to search results that are time relevant.

    Marisa said to take off “Dehart” from the library title on the home page.

    There was a group discussion about applying for degrees and certificates  and where to put it so it shows clearly for students. Harrell mentioned at the bottom it has a link to where they can apply

    Update on Mobile App and Portal

     Alex said the new portal and mobile app are coming out soon. Ets, June 19, demo event in campus center. You can go into my portal and you can click on the link in the middle to sign up and test the app. The mobile is integrative in banner. You can also sign up to look at the new portal which will come out august 31. My portal will be responsive, better navigation, more intuitive interface.

    Joe said the text heavy interface will be gone. Alex showed us quick videos. Joe said being able to set favorites put things people use the most at the top. Joe said there have been quite a few students sign up to do online testing. Ray had a suggestion on switching the other of things on the mobile app video. Heidi asked about where the app will send students when they click canvas. She also mentioned that issues with the canvas app has gotten better. Cheryl pointed out that the portal mentions foothill college

    Review of Technology Plan Progress

    Goal 1: Support ubiquitous, agile technology across the campus community


    Implementation Activities

    Promote the consolidation of technology functions to yield economies of scale and/or foster better communication

    Marisa said in the fall we’ll be able to hear what the curriculum committee is recommending. With the mobile app we’re integrating banner. Joe said we have integrated a level of analytics to track which interactions are coming from the app.

    Assist with the transition of the course management system from Catalyst to Canvas

    Updated to: Assist with the next phase of Canvas trainings

    Heidi said there is a planning date schedule to work on proposals for [ask]. There’s a new schedule up for summer workshops. Marisa said we’ll find a better way to lead people to the tech stuff. Alex said the contact us form has the same information as the tech map.

    Create a map for technology support

    Marisa said we’ll find a better way to lead people to the tech stuff. Alex said the contact us form has the same information as the tech map.

    Goal 2: Teaching, learning and student engagement


    Implementation Activities

    Collaborate with Academic Senate, other partners on the development of open educational resources

    Made progress.

    Assist as affordable and feasible in the organized provision of tablets and similar devices in classrooms and programs

    They’re being used in the divisions.

    Guide the continual growth of course management system functionality to foster meaningful student-instructor and student-to-student communication

    The accreditation response was positive. The interaction stuff is up on.

    Collaborate with its accessibility expert and Disability Support Programs and Services (DSPS) to continually evaluate accessibility and Americans with Disabilities Act (ADA) compliance across the website, learning management system and student information systems

    Old website had 1 error per page, new website has 0.6 errors per page. In the fall there was a “best practice” that was implemented to let faculty know if they have a deaf or hard of hearing student the interpreter will be present in the class.

    Improve access to student and academic services via technology

    What we heard from Alex and Joe about mobile. 

    Goal 3: Deeper research into student success and subsequent responses


    Implementation Activities

    Collect and analyze data to guide the enrichment of the student experience through technology

    Marisa mentioned the social media ads

    Research and work to implement device-independent technologies that improve student access and equity

    Mobile app

    College Planning Committee Updates

     Mallory shared what the College Planning Committee has been doing to gather institutional research and data. During this year as we’re going through budget cuts we thought it would be good for the committee to create a converging document. One of the key initiatives is increase complete. How we’re aligning strategic initiatives with mandated requirements. She discussed State of the Valley’s website which provides data on [fill in]. Aligning the programs we offer to the areas of growth. She also talked about housing and commuting. Public transportation is down so it’s not much of an option for students in our area. Highlighted poverty. Just racked up a survey which is one of the surveys they've had the highest response rate about food, transportation and poverty. They will be able to compare it to other community colleges to see where we rank.

    Marisa wanted to highlight the growth in the online area

    Lorrie said online is about 18% of our enrollment. Looking more strategically about how it affects enrollment and how we can have courses fit in to allow students to complete certificates online

    Mallory said the group drafted a vision statement. Mallory said they have value statements drafted and they are on the web. Collected information around the mission statement for words that people think about when people think about De Anza. Strategic initiatives, value statement and reaffirmation of mission statement will go to college council.

    Governance Reflection

    1. Reflecting on the work of your governance group over the past year, how did this work help fulfill our mission

     Mallory said for example the Tech Plan had an equity focus which was the driving force behind everything we did in the committee. That’s an example of how our work here in the committee focused on the mission statement. Marisa said ongoing implementation and assessment of the plan also. Mary Pape said she agrees. Mallory said supporting others on campus. Mary said providing and supporting devices on campus used by students. Heidi king working with Stacey shears. Marisa said a more focused implementation of accessibility. Joe said both tech committees worked with ETAC to align  the college’s technology plans. Joe said our focus on accessibility is more systematic including work in the labs and on the website.

    2.    Reflecting on your group’s processes

    Marisa said when we did the first assessment of the tech plan, several items were identified related to goals about… updated of training, improvements within the assessment of the tech plan, completed the goal of the canvas transition and now focused on advanced training. Reporting out the progress and assessing it.

    3.    Communication to stakeholders – strengths and weaknesses

    Marisa said it’s been disappointing that we haven’t had much student involvement. Dennis said students don’t have availability this time this quarter. Post minutes and agenda on the website as well as the tech map. Raymond Brennan added that everything is on the website

    Standing Updates

     Due to time constraints, standing updates were not provided.

    Joe said we should hear back on Monday, the banner 9 upgrade will happen in the fall. For most of faculty and students we won’t see many changes but we’ll see registration updates. Marisa asked if it would be fhda, Joe confirmed it will be either deanza or foothill. Cheryl asked how long a student will be able to keep the email address.

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