Scheduler Calendar Timeline (Spring 2012 - Fall 2012)

Quarterly Class Schedule production                (February 22, 2011)                    

Use the Schedule Calendar Timeline dates above to help plan your work and to keep track of when the quarterly class schedule begins and ends.  It is very important you are mindful of the quarterly schedule production deadlines because they impact “room ownership”. Each division owns a set number of rooms, and during schedule production the division that has priority to their classes in their “owned” rooms before other divisions. Once Banner system is closed off, all rooms and unused time slots are released to the Scheduling Office; divisions no longer have ownership of these rooms. Additionally, any changes or modifications after the system is closed off must go through the Scheduling Coordinator, Jane Swanson.

Suggestions and helpful hints for class schedule production:

1. Review all of the classes in your department or division.
2. Delete the classes that are not going to be offered.
3. For classes you are keeping, verify that the class information such as start/end dates, meeting days and times, and room is correct.
4. Does the room belong to your division?  If the room does not belong to your division, then you have to change the room to "TBA" or place it in a room that belongs to your division.  Please note that just because the class was using the room last quarter does not mean that it can continue to use the same room. 
   
5. Indicate "TBA" as the room assignment for any classes that you cannot find a room for, the Scheduling Coordinator will compile a list of the TBA classes and try to find rooms for all of them. 
6. New class? Add it in Banner, and don't forget SSAACCL form.
7. Contract type for the regular academic term such as fall, winter, and spring is "AC", and summer is "SU".
8. For assignment type of 2 and 4, don't forget to go include Position Number and Suffix in the SIAASGN form.
9. Accounting Method for most classes in the regular academic terms is "W (weekly)", and in the summer term it is "D (daily)".  If you are not sure please contact the Scheduling Coordinator. 
10. Accounting Method for distance learning classes is "IW" during regular term and "ID" during the summer term.  Additionally, for distance learning classes, indicate code "72" on the first key block of SSASECT form, if you use other codes, students will not find the distance learning class when they query on Banner Self Service. Additionally, if you forget, going back later to add in the code "72" requires removal of the instructor, and meeting information.
11. The default waitlist number is "15", classes that are rolled over will be set at this number unless specified otherwise.  If you are adding a new class indicate "15" or a desired waitlist number.
12. Class that is opened to a selective group of students can contain seat count and wait list, and still be restricted to specific students through usage of Student Attribute, Student Cohort, or Special Approval--see A&R for details.
13. Special topic class, indicate the special topic title in the footnote and in Banner.