MSI Process and Examples

The Scheduling Office requires an MSI (Master Schedule Input) form for all class information changes, such as times, days, rooms, start/end date, cancellation, load, or instructor.

MSI Process

  1. Complete all required details into MSI form
  2. Obtain division dean approval
  3. Division dean email the approved MSI form to scheduling office

MSI Examples


How to add a class:

  1. Make sure to fill in the date, division and appropriate quarter.
  2. Mark "N" for new class.
  3. Give Course ID ONLY. If you don't know the section number, leave it blank.
  4. New class will not have a CRN, the Scheduling Office will take care of this.
  5. Provide Beg & End Date, Days, Beg & End Time, Room, Seat Count, and WL.
  6. Provide the Instructor's name (last and first) and ID. Make sure the name and id match.
  7. Indicate AT (0, 2, 3, 4, or 5) to show that faculty is part-time or full-time and to be paid or not.
  8. Indicate Load Factor.

***  Addition of a brand new class that does not have any existing sections requires authorization from the VP of Instruction if the MSI is submitted within 30 days prior to the start of the quarter. The State requires colleges to advertise and market all classes to new students for an adequate amount of time


How to add a hybrid class:

  1. Make sure to fill in the date, division and appropriate quarter.
  2. Mark "N" for new class.
  3. Give Course ID ONLY. If you don't know the section number, leave it blank.
  4. Indicate two meet lines (physical and online).

    • Physical Meeting:
      • Provide Days, Beg & End Time, and room.
      • Indicate the Instructor's name (last and first) and ID. Make sure the name and the instructor ID match.
      • Indicate AT and Load Factor.

    • Online Meeting:
      • Indicate "TBA" for the Days, Beg & End Time, and room.
      • Indicate the Instructor's name (last and first) and ID. Make sure the name and instructor ID match.
      • Indicate AT and Load Factor.
  5. Go to the ECMS Footnote System and create a footnote for the hybrid class. 

    Examples:

    BUS -010.-03Y: Hybrid. Some online instruction. Approximately 20% of the class will be taught online. Access to the Internet required. Class meets physically T,R from 9:30am-11:20. Instructor is available on line every F 10:30am-11:30am.

    ESL -272.-03Y: Hybrid. Advanced Reading and Vocabulary meets physically on Wednesdays from 11:00 AM to 1:15 PM in L28. The instructor is available online on Monday and Wednesday from 9:00PM-10:10PM

*** A hybrid class is a class that meets physically and online (less than 50%). It requires a class footnote detailing when the class meets online and physically. 


Another Instructor taking over class:

  1. Make sure to fill in the date, division and appropriate quarter.
  2. Clearly mark "C" to show change.
  3. Give CRN and Course ID. Make sure they match.
  4. Indicate Instructor #1 name (last and first) and ID.  Make sure the name and instructor ID match.
  5. Provide Instructor #1's AT and Load Factor.
  6. Provide Beg & End Date for Instructor #1.
  7. Provide Days and Beg & End Time.
  8. Indicate instructor #2 name (last and first) and ID.  Make sure the name and id match.
  9. Provide Instructor #2's AT and Load Factor.
  10. Provide Beg & End Date for Instructor #2.

Canceling a class:

  1. Use Comment field to clarify your intent.
  2. Make sure to fill in the date, division and appropriate quarter.
  3. Clearly mark "X" to show cancellation.
  4. Indicate the CRN and Course ID.  Make sure they match.
  5. Provide Days, Beg & End Time, Room, Instructor's name (last and first) and ID and AT and Load Factor

Changing classroom:

  1.  Indicate the CRN and Course ID. Make sure they match.
  2. Provide Days, Beg & End Time, and current room.  Some classes have multiple meet lines, having days/time info helps determine where the room change should occur.  Comment field can also be used to clarify room change.
  3. Indicate NEW room.

Change in days or Time:

  1. Cancel the current class section.
    • Indicate CRN and Course ID.
    • Clearly mark "X" to show cancellation.
  2. Add a New class section.
    • Mark "N" for new class.
    • Indicate Course ID only. 
    • Leave the section number blank.  Provide Beg & End Date, Days, Beg & End Time, Room, Seat Count, and WL.
    • Indicate the Instructor's name (last and first) and ID.
    • Make sure the name and id match.  Indicate AT (0, 2, 3, 4, or 5) to show that faculty is part-time or full-time and to be paid or not.
    • Indicate Load Factor.

Faculty extended sick leave:

  1.  Employee must complete the necessary District paperwork (Medical Certification Form) for medical leave. If the leave involves a surgery, the procedure must be medically necessary at that point in time. Check with the District with questions regarding what is eligible medical leave or not.
  2. The Dean should notify the Vice President of Instruction of any extended sick leaves.
  3. Submit the following to Campus Payroll:
    • A copy of the completed District Medical Certification Form if the employee gives it to you. Otherwise, Campus Payroll will double check with District HR to make sure the paperwork was filed before proceeding with the next steps.

    • An MSI to reassign the class to another instructor. If the replacement instructor is part-time, be aware of the load that will be generated with the reassignment as you consider the PT faculty’s maximum load for the year.

      On the same MSI, you should assign a new class to the instructor under the 994 course number (e.g. ACCT994) and include the sick leave period. 

      Special instructions for part-time instructors only:

      Include the day(s) and the class times the employee would have taught the class. 

      • The employee is only entitled to a load equivalent to what s/he is normally assigned.

        For example, if an employee is regularly assigned one .1000 course each Fall, then the employee cannot claim sick leave in a Fall quarter for a load of .2000.    Indicate under the “Comments” section of the MSI how much load the employee is typically assigned so that Campus Payroll knows you have checked the faculty’s typical load. 

      • A sick leave form indicating the days that the faculty member will miss.

  4. Campus Payroll will forward the MSI to the Scheduling Office, who will reassign the class and enter a 994 class into the system with the correct load to indicate the sick leave.
  5. Campus Payroll will process the sick leave form in the system.

NOTE: The employee should check his/her sick leave balance to make sure that s/he has enough sick leave to cover the request. If more sick leave is requested than is available for that employee, the difference will be processed as unpaid leave.


Replace “Staff” with an instructor

  1. Make sure the new instructor has completed proper paperwork with Personnel (Cynthia Smith) prior to sending over an MSI form because the Scheduling Office cannot process the MSI until the instructor is in Banner.
  2. Make sure to fill in the date, division and appropriate quarter.
  3. Clearly mark "C" to show change.
  4. Give CRN and Course ID. Make sure they match.
  5. Indicate the OLD Instructor's name (last and first) and ID and AT and Load Factor.
  6. Provide the NEW Instructor's name (last and first) and ID (Make sure the name and id match) and AT and Load Factor.

Two instructors are teaching the class:

  1. Make sure to fill in the date, division and appropriate quarter.
  2. Clearly mark "C" to show change.
  3. Give CRN and Course ID. Make sure they match.
  4. Indicate Instructor #1 name (last and first) and ID. Make sure the name and id match.
  5. Provide Instructor #1's Assignment Type and Load Factor.
  6. Provide Beg & End Date for Instructor #1.
  7. Indicate instructor #2 name (last and first) and ID. Make sure the name and id match.
  8. Provide Instructor #2's Assignment Type and Load Factor.
  9. Provide Beg & End Date for Instructor #2.
  10. Use Comment field to clarify team teaching.

MSI - Frequently Asked Questions

If you have any questions on how to properly complete an MSI form please contact the Scheduling Office for assistance.  MSI form is only available in an electronic format, click  here to download an MSI Form.


What is an MSI?

An MSI (Master Schedule Input) form is used by the scheduling office to process any changes for a class, example of changes may include room, instructor, class date, class time, load, and cancellation.


When do I need to complete an MSI form?

An MSI is needed depending on the dates that are published on the Scheduler Timeline for each term. These dates can be found at, Scheduler Timeline. Please follow these guidelines:

  • Between the dates of “Banner Forms Changed to ‘Update’” and the “Schedule being posted to the web”
    • Changes to rooms, days and/or times need to be sent to the Scheduling Office.
    • Changes to instructors or seat counts can be made at the Schedulers end.
  • Between the dates of the “Schedule being posted to the web” and the “Contract Letters Running”
    • Changes to rooms, days and/or times need to be sent via an MSI to scheduling office.
    • Changes to instructors or seat counts can be made at the Schedulers end.
  • After the date of the “Contract Letters Running” – ALL changes except seat counts need to be sent via an MSI to scheduling office.

Why does the scheduling office close-off the banner?

Banner screen must be closed off for room resolution and to run faculty contracts.  If Banner is not closed off, the class and pay data would frequently change, thereby resulting in classroom and contract errors.


What is the process for adding a brand new class?

Complete an MSI for the new class. Authorization from the VP of Instruction is required if the MSI is submitted within 30 days prior to the start of the quarter. The state requires colleges to advertise and market all classes to new students for an adequate amount of time.


What is the process to offer courses as an online (distance learning) or hybrid class?

In order to offer a class as an online or hybrid, the course must first be approved by the Curriculum Committee for online or hybrid mode of delivery. Please contact the Curriculum Office to verify online or hybrid status for your course.


How can I find out room availability for classroom changes?

Due to negotiated course load and seat count, effective fall 2015, the VP of Instruction (August 2015) requires that all instructors go through their division deans for classroom change requests. If approved, the division dean may contact the Scheduling Office (scheduling@fhda.edu) for room assistance. This action will mitigate confusion and keep all parties in the loop.

If you have a medical condition and need classroom accommodation, please visit the HR district office for details on how to file proper forms and get your needs documented.


How can I reserve a room for office hours?

Classroom schedule is available online at https://webviewer.collegenet.com/fhda.  Please e-mail the Scheduling Office if you would like to reserve a classroom to host your office hour. The following spaces could also be used to hold office hour, no reservation is needed: Kirsch Center open areas, Learning Center, and Campus Center.

Baldwin Winery building holds 30 cubicles for part-time faculty to use as office space.  The cubicle will be assigned for the whole quarter; request for a cubicle space must go through your division dean, who in turn must submit the request to College Services Office (Donna Jone-Dulin).


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