General Meeting Information

Date: September 1, 2020
Time: 2-3:30 p.m.

  • Agenda

    Time Topic Purpose Discussion Leader
    2 p.m. Approval of Notes from August 11, 2020 A Grey/Gore
    2:05 p.m. Bookstore RFP Update I Grey/Gannon/Kasprow (DASB)/Kaur/Chand
    2:15 p.m. De Anza Budget Update I Grey/Varela
    2:30 p.m.

    Custodial & Grounds Maintenance Report

    APPA’s cleaning standards from APPA’s Custodial Staffing Guidelines for Educational Facilities.

    I/D Grey/DaSilva
    2:45 p.m.

    Discuss APBT budget reductions of approx.  $250k.

    Guiding Principles

    Budget Reduction Process

    I/D Grey/Gore
    3:14 p.m. Governance Review Update - The survey responses were submitted.
    I Gray/Gore
    3:15 p.m. Schedule Next Meeting as Needed A All
    3:20 p.m. Quick News A All

    A = Action
    D = Discussion
    I = Information

  • Minutes

    Approval of Notes from August 11, 2020
    The notes were approved.

    Bookstore RFP Update
    Add Sushini Chand to the committee. The process is moving forward. Committee members have signed NDAs. The RFP will go out for between 4 – 5 weeks.

    Custodial & Grounds Maintenance Report

    Manny DaSilva, Operations Manager, presented an overview of the custodial and grounds area and the impact to staffing levels and campus cleanliness due to budget reductions. Hybrid positions work as either grounds or custodians as needed. In recent times these staff have spent the majority of their time as grounds crew. The level of cleanliness needed for COVID19 as greatly impacted the ability of the custodians and grounds to perform their regular duties. Despite new equipment and supplies, it is almost an impossible task to disinfect and clean the campus to the degree necessary if it were to reopen. The custodial and grounds crew are union employees and work 7 hours a day (excludes breaks). When new facilities come online, or stricter cleaning practices are in place it greatly effects the cleanliness of the campus as the employees can only do so much work in 7 hours.  

    APPA’s cleaning standards from APPA’s Custodial Staffing Guidelines for Educational Facilities.

    De Anza Budget Update

    There are 85 employees in Administrative Services division. 34.5 are in the general fund. Out of the 34.5, 28 are grounds & custodial staff. The division made all the budget savings possible during the last cuts. The total budget reduction figure from the district is $11.5M. De Anza is taking up to 50%. The VP area reductions are determined by the percent of their budget. Administrative Services reduction target is less because the percentage of the overall budget is small.

    Grey opened the agenda item by suggesting that the APBT could consider using one-time money to carry us for the next year to allow the team to take the time for a meaningful and thoughtful budget discussion. The team agreed that making decisions by November 1, 2020 felt too rushed and that more time is needed. The following thoughts were shared during the discussion. Decisions cannot be made until we have a firm budget number. Events are too fluid to make any permanent decisions. Very stressful times for everyone with the effects of COVID19, remote working, childcare, fires, etc. It is too overwhelming to take on this task during the summer recess. New members of the committee need time to learn about the Administrative Services area and the PBT. Making such impactful decisions during summer recess and without information from the district is not prudent. What are the savings from the utilities? Request for a fiscal overview of the Administrative Services area. How effective would it be for the PBTs to advocate to the board to postpone reduction talks until the fiscal forecast is clearer. Susan Cheu will be doing a budget workshop to the whole district to share the latest information. The State is not generating much revenue which will severely impact the State budget. Our enrollment is holding steady. Many other colleges are seeing declining enrollment. International student enrollment is still unclear. Look at building relationships for alternative funding sources for the college such as alumni/foundation/industry. Take advantage of opportunities in the surrounding area. The Foundation is working diligently with donors and President Holmes is also doing outreach. The other PBTs have considerably more department/programs to review than Administrative Services. Lim asked for clarification on how many DASB places are on the committee. Currently there is one member. The team are open to adding a second representative appointed by the DASB. Discussions surrounding shared governance is ongoing and further information gathering will occur in fall. The hope is that the outcome of the governance review process will result in less siloed meetings and a greater sharing of information and decision making between areas. Where do the department requests for faculties request/upgrades in the program reviews go for review? They do not come to the APBT and Grey would follow up with the other PBT co-chairs.

    Guiding Principles: Equity language would be added to this item.

    Governance Review Update - The survey responses were submitted.

     Schedule Next Meeting as Needed

    Schedule meeting for second week of classes. September 29, 2020 @ 2-3:00 p.m.

    Quick News

    Lim reported that the DASB had made the appointments to the governance committees and that she would not be attending in the future.

     Chancellor Miner's Budget Update Email 9/2/2020

    Chancellor Miner emailed this budget update the day after the APBT meet and as it addresses some of the discussion items during the meeting we are posting it here for reference.

     Arushi DASB (Guest), Grace Lim DASB, Hyon Chu Yi-Baker, Jeffrey Kasprow DASB, Manny DaSilva (Guest), Martin Varela, Naoko Harada, Pam Grey, Sally Gore, Shagun Kaur, Sushini Chand, Teri Gerard.

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