June 8, 2021

This is the last meeting for the FY 2020/2021 Year

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Approval of Notes from 05/18/2021
The notes were approved.

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Bookstore Update -  Item is on the June 14, 2021 Board agenda
https://www.boarddocs.com/ca/fhda/Board.nsf

Intent to award letter was sent to Follett Higher Education Group. Follett is the largest campus store operator in North America, currently managing more than 1,200 local bookstores and 1,700 eFollett online stores nationwide.  Earliest implementation in Fall 2021 latest in Winter 2022. Follett can do the takeover in 8-weeks. Opportunities for students to work in the Follett Bookstore. Follett will purchase the Bookstore merchandise. Printing area in the bookstore is for student printing  and will be run by Follett.

Printing Services in the Baldwin Winery will remain within the college for employee use only. Working with Bookstore employees to place them in positions within the district. MOU with their union ACE. There will not be any layoffs.

Governor has a proposal for $115M in free textbooks in the budget

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Program Review and AUO Update
This will be a summer project.

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 Annual Governance Reflection Survey & Governance Handbook Updates
The team reviewed the collaborative document. The co-chairs would review for readability and formatting and submit. Discussion on further improvements to .

Annual Governance Reflection Questions Final Submission

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ACCJC Midterm Report - Reminder of invitation from IPBT today to hear Mallory Newell's presentation. Agenda item is at 4:40 p.m.

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Report Out from Constituent Groups

Continued discussion at College Council on a shared campuswide budget committee. Need for a campuswide review and plan for allocation of funding outside of the VP silos. Overarching question would be where should the college allocate funding i.e. Custodial, counselors, instructional faculty, etc? In light of cleaning concerns Mahato shared that the college uses Association of Physical Plant Administrators (APPA) cleaning standards from APPA’s Custodial Staffing Guidelines for Educational Facilities.

We have 24 positions currently in custodial; 6 positions currently in grounds/landscape maintenance; existing square footage of cleanable space is 665,394 square feet; existing landscape area (minus the building footprints) 77.85 acres (or 3.391 million square feet). With this staffing level the college's current ability to clean falls in level 5 Unkempt Neglect. Change needs to happen in this area. To staff at level 1 Orderly Spotlessness we would need to spend $11M to fund an additional 55 custodians and an additional 62 grounds crew. Additional cleaning can be funded by CARES Act HEERF II funds.

College Council are looking into setting up a Budget Task Force participatory governance group that will review the budget from a holistic campus wide perspective and report to College Council.

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 Co-chairs shard their appreciation to the members for serving on the APBT this year. The team extends special thanks to the students reps Jeffery and Anthony who have done an outstanding job representing the students. It has been a privilege to have you on the APBT and the team wishes you a fond farewell as you continue your education outside of De Anza. 

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Membership for FY 2021/2022. Members to advise co-chairs of their constituent members for the new year by September 1, 2021 

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Quick News

Have a great summer!

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Participants

Meeting ID	Start Time / End Time
91708412800	6/8/21 13:47
APBT Meeting	6/8/21 15:00
Name (Original Name)	Minutes
Adam C.	60
Angélica# she/her/ella	60
Anthony Nguyen	62
Chris Winn	62
Hyon Chu Yi-Baker	62
Jeffrey Kasprow	61
Jennifer Mahato	61
jrodriguez	61
Martin Varela	59
Naoko Harada	61
Pam Grey	59
Sally Gore	61
Shagun Kaur	63
Pippa Gibson	74