Vax + Booster Required on Campus

To protect everyone's health, you must provide proof of vaccination AND a booster before coming to campus. Face masks are strongly recommended on campus, and may be required in some offices or by individual instructors in their classrooms.

student with mask and De Anza t-shirt

  • You must upload proof of vaccination for COVID-19 before you can register for any on-campus classes.
  • You also need to upload your booster document separately before classes begin for the quarter – if you are coming to campus and if you are eligible for a booster
  • If you already uploaded your vaccination or booster documents for a previous quarter, you don't need to upload them again.

Boosters Required 

  • In addition to proof of vaccination, you are required to separately provide proof of a COVID-19 booster, if you are going to be on campus for any reason and if you are eligible for a booster
  • You don't need the booster to register for classes, but if you are going to be on campus, you must provide proof of your booster before classes begin for the quarter.

Update: Face Masks Strongly Recommended

  • Face masks are strongly recommended on campus, and may be required in some offices or by individual instructors in their classrooms.
  • That means your mask must cover your mouth AND nose. See the Face Mask Information webpage for more information.

Many Classes Are Fully Online: No Vax Requirement

Many classes are being offered fully online, and you don’t need to provide proof of vaccination to register for fully online classes. You can check the Class Schedule for complete listings. (Click the title of each course to read the footnotes for details on how the class will be taught.)

Here are some other things to keep in mind:

  • Everyone should practice social distancing and follow all posted instructions.
  • Washing hands or using hand sanitizer, as provided, is also encouraged.

Need a Face Mask on Campus?

Limited supplies are available. Check the Face Mask Information webpage for locations on campus where you can get a free N95 or KN95 mask. (Face masks are strongly recommended on campus, and may be required in some offices or by individual instructors in their classrooms.)

Do Not Come to Campus If You Are Feeling Sick!

  • If you develop COVID-19, notify your instructor AND use the Student Self-Report Form to notify the college Health Services office. 
  • If someone in an on-campus class tests positive for COVID-19, the other students and instructor can continue coming to class – provided they have received a COVID-19 booster – but must be tested after five days. Anyone in the class who has not received a booster (but is eligible for one) will be required to stay home for five days and then be tested. (See COVID-19 testing and isolation protocols.)

Use the Self-Report Form If You Test Positive for COVID


How to Tell If You're Eligible for a Booster

Here's how to tell if you are eligible for a COVID-19 booster: Under FDA guidelines, you can get the 

  • Moderna bivalent booster if you are age 18 or older and it's been at least two months since you received any approved vaccine
  • Pfizer bivalent booster if you are age 12 or older and it's been at least two months since you received any approved vaccine

Visit the COVID-19 Information webpage for more information about how to get vaccinated or boosted.

How to Get Tested

Need to get tested? Visit the Student Health Services COVID-19 webpage for more information about free PCR testing for students and employees, and where you can get free home-testing kits.

You can also use these online tools:

How to Get Vaccinated

Still need to get vaccinated? Visit these websites for information and assistance in finding a vaccination site near you

Note to Employees

The information on this page is primarily for students. There are separate procedures for employees. All employees should check the information posted at deanza.edu/return-to-campus/employees and on the district Human Resources website

Remember

  • Be kind and considerate of others.
  • These precautions are to protect you AND those around you.
  • Following these requirements is part of the Student Code of Conduct.


Deadlines for Submitting Vaccination Proof

Here are the deadlines you must follow:

Proof of Booster

You don't need to provide proof of a booster in order to register for classes, but you must provide proof you've received a booster (if you are eligible for one) before classes begin for the quarter, if you are going to be on campus for any reason.

  • Proof of a booster is not required for online classes – but it is required if you plan to be on campus for any reason, such as visiting the Library or a Student Services office.
  • If you have already submitted your booster document for a previous quarter, you don't need to submit it again. 

Proof of Vaccination

You should submit proof of vaccination at least three days before you plan to register for any on-campus class. You will not be able to register for any class that has any meetings on campus until the college has verified your vaccination record. This can take up to three days after you upload your record.

  • If you already submitted your vaccination records for a previous quarter, you don't need to submit again to register for classes.
  • Proof of vaccination is not required for online classes – but it is required if you plan to be on campus for any reason, such as visiting the Library or a Student Services office.

Proof of vaccination means a record showing that you have received your second shot if it's the Pfizer or Moderna vaccination, or your first shot if it's Johnson & Johnson. You must follow additional requirements until two weeks have passed after your final vaccination.

Required Until Two Weeks After Final Vaccination

  • Wear a face mask at all times, indoors and outside, while on campus
  • Practice social distancing at all times
  • If you test positive for COVID-19, you must quarantine at home for 10 days (except to receive medical treatment)
  • If you are exposed to someone with COVID-19, you must quarantine at home for 10 days.
  • If there is an outbreak of COVID-19 on campus, you may be asked to leave temporarily for your safety and that of others

You are responsible for any financial or academic burdens resulting from the above conditions.

Medical or Religious Exemptions

You may request an exemption from the vaccination requirement on the basis of verified medical reasons or sincerely held religious beliefs. Requests for exemption take at least three days to evaluate and process. You'll find instructions and forms for submitting a request on the Vaccination Exemption webpage.



How to Submit Proof of Vaccination or Booster

We've made it easy to upload a copy of your vaccination or booster card by using the PyraMED online health system, which is a secure medical records system. Please read these instructions carefully and click each of the red bars below to follow the required steps – before the deadlines listed above

  • If you've already submitted proof of vaccination and booster for a previous quarter, you don't need to submit proof again.
  • If you have not previously submitted proof of vaccination or booster, you will need to submit two forms (one for your vaccination information and one for your booster information) and you will need to upload your vaccination card twice – once with each form.
    • Use the vaccination form to submit your vaccination document
    • Then use the separate booster form and upload a new copy of your vaccination card – this time with the card showing the date and type of booster you received. 
    • See below (in the red accordion) for step-by-step instructions on how to do this.

(EMPLOYEES: The information on this webpage is primarily for students. Employees have a separate procedure for uploading their proof of vaccination. Employees should check the information posted at deanza.edu/return-to-campus/employees and on the district Human Resources website.)

Have your digital vaccination record ready

  • You can take a photo of your vaccination card or get a digital copy from the state health site at myvaccinerecord.cdph.ca.gov
  • In order to satisfy the booster requirement, your vaccination card must show the date and type of booster received. 
  • Save the digital photo or file to the computer or device that you will use to log in to the PyraMED health portal.

Log in to the PyraMED health portal

  • PyraMED Health Services tileOpen the Apps section of MyPortal and click on the tile for PyraMED Health Services.
  • If you don't see the PyraMED tile in MyPortal, you can access the PyraMED system on the web at deanza.studenthealthportal.com
  • If you are prompted to sign in, use your eight-digit student ID number (also known as your Campuswide ID or CWID) and MyPortal password.

Note: You will not be able to log in to the PyraMED system until you have been assigned a registration date, which will be posted in MyPortal. For high school students seeking dual enrollment, this will not occur until you have submitted your High School Permission Form. (See the steps for dual enrollment.)

Complete the Consent Form

If you haven't already completed the Informed Consent-De Anza College form, you will need to do this before you upload your vaccination record. This shows us that you understand that your medical records are confidential. (If you completed this form previously, you don't need to do it again.)

When the PyraMED homepage appears on your screen, click on My Forms to open the forms page (or click on “You have pending forms”)

Pyramed homescreen: My Forms

Next, click to open the Informed Consent-De Anza College form

Pyramed forms list - consent form

Fill out the form completely – including all fields – and click the Submit button at the bottom.

Pyramed consent form - submit button

Now you're ready to submit your proof of vaccination.

Complete the Vaccine Submission Form

Once you've completed the Consent for Treatment form, you're ready to upload your vaccination record. Keep the PyraMED screen open to do this. 

(If you've already uploaded your vaccination record, skip ahead to the next step: Complete the Booster Submission Form.)

  • First, click the My Forms tab to return to the list of forms. (We are no longer using the Document Upload tab for vaccination or booster documents.)
  • Next, click to open the COVID-19 Vaccine Submission-De Anza College form

Pyramed forms list - vax submission

When the Vaccine Submission form opens, please enter the requested information, including: 

  • Enter the dates you received each shot of the COVID-19 vaccine.
    • You don’t need to list any booster shots
    • Use the fields for the type of vaccine you received – i.e., Pfizer, Moderna or Johnson & Johnson (also known as Janssen)
    • If you received a different vaccine outside the United States, use the field for “AstraZeneca” to list the dates for any WHO-approved vaccine that you received
  • Enter the location where you received the vaccine
    • Provide the clinic or store address if you know it, or as much information as you can
  • Enter the lot number for each vaccination shot
    • You’ll find these listed on your vaccine card
  • Upload a photo or digital copy of your vaccine card  
    • Click Select File to select the file on your device
    • Click the Submit button and then click the Confirm button

Pyramed form to submit vax record

When the upload is complete, you will see a confirmation message on the My Forms page, and the Vaccine Submission form will no longer be listed.

Pyramed vax confirmation

Note: It may take up to three days for Student Health Services to verify your documents before you are cleared to register for on-campus classes.

Complete the Booster Submission Form

Before coming to campus, you also need to upload your booster record if you are eligible for a booster

Keep the PyraMED screen open to do this.

  • Click the My Forms tab to return to the list of forms. (We are no longer using the Document Upload tab for vaccination or booster documents.)
  • Click to open the COVID-19 Booster Submission-De Anza College form

list of forms with booster form circled

When the Booster Submission form opens, please enter the requested information, including 

  • Enter the date you received the booster.
    • Use the field for the type of booster you received – i.e., Pfizer or Moderna 
  • Enter the location where you received the booster
    • Provide the clinic or store address if you know it, or as much information as you can
  • Enter the lot number for your booster shot
    • You’ll find these listed on your vaccine card
  • Upload a photo or digital copy of your vaccine card that includes your booster information
    (Note: Even though you previously uploaded your card when you submitted your vaccination form, you must upload the card again to satisfy the booster requirement.)
    • Click Select File to select the file on your device
    • Click the Submit button and then click the Confirm button

Pyramed form to submit booster record

When the upload is complete, you will see a confirmation message on the My Forms page.

booster confirmation message

Note: It may take a few days for the Student Health Services staff to verify your documents. They will contact you if they need more information.

Remember these important points

  • Upload your vaccination record at least three days before you plan to register for any on-campus class. You will not be able to register for on-campus classes until your vaccination record has been verified.
  • For U.S. students, your vaccination record must show you received two doses of the Pfizer or Moderna vaccine, or one dose of the Johnson & Johnson (Janssen) vaccine.
  • International students attending on an F-1 visa may submit documentation in English that they have received the full course of a vaccine approved by the World Health Organization (WHO).


How to Check Your Vaccination Records

You can verify that your vaccination document has been accepted by logging in to the PyraMED system and following these steps. However, it can still take up to three business days to process your records before you are cleared to register for in-person classes.

Download Your Immunization History

Once you've logged in to the PyraMED system, click on the My Profile tab in the upper left, then select Immun. History and click to download your Immunization History record. 

tab for immunization history

Review Your Immunization History

When you review your Immunization History:

  • You should see your COVID-19 vaccination listed under Vaccination History. (It may take one or two days after you upload your record before it appears here.)
  • If you have a religious or medical exemption, you should see a listing under Exemptions.

vax history screenshot



Optimum HQ No Longer Required 

The Optimum HQ health check-in system is no longer required for visiting campus. The college will use other well-established contract tracing measures, if needed.

Still Have Questions?

  • For questions about any of these requirements, please send an email to communications@deanza.edu
  • Please do not contact PyraMED technical support, as they are not able to assist individual students. 
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