January 26, 2023 - Budget Task Force / PAC / Shared Governance Discussion

Special meeting continuing the discussion on the structure & mission of proposed new Budget Advisory Committee (BAC) and how it will interact with Program Allocation Committee (PAC) & College Council (CC)

Time	Agenda Item	Purpose | Discussion Leader	Notes
3-3:05 p.m.	Approve notes from 12/01/2022	A | Chair/All	Notes were approved
3:05-3:30 p.m.	Funding source for 3 x nursing faculty and 1 x faculty director, auto tech recommended for hire by PAC 01/24/2023 Recommendation from fiscal services to use SRP 2nd Tranche	D/R | Chair/All	Recommendation to use SRP 2nd tranche funding source for the 4 positions. PAC to incl. funding source with hiring recommendation when submitting the College Council agenda item. Agreement that budget be presented to PAC prior to decisions being made on hiring. SWF funds can not be used for these positions. PAC review & prioritize the SWF funding requests.
3:30-4:30 p.m	Structure & mission of proposed new Budget Advisory Committee (BAC) and how it will interact with Program Allocation Committee (PAC) & College Council (CC) Governance Review website	D/R | All	Draft: Roles, responsibilities & accountability. VPS are subject matter experts (SME) & accountable for budgets.  President is ultimately accountable. Discussion: BAC needs high-level understanding to share budget & make recommendations to PAC/CC regarding forward planning  health & stability of college budget. Open communication between BAC & PAC. Appropriate for SME’s to present budget with restrictions/past practice/recommendations. Continued training needed i.e. what does $XX in lottrey mean in real terms?  Is it best practice to train one committee in budget and have another committee make recommendations?  BAC are the  budget SME's "bank account"? PAC are the prioritization SME's for campuswide needs?  What recommendations to BAC/PAC make? Process to handle budget reductions/enhancements. Understanding ongoing vs annual allocations of funds. Recommend that PAC include student services needs when prioritizing lottery funds? Review self sustaining programs/departments for fiscal sustainability and make recommendations to CC as needed. Transparency and preparation = BAC understands the current budget situation and also what is likely to happen next.
4:30 p.m.		All	Schedule meeting for 02/02/2023 to continue discussion

A = Action
D = Discussion
I = Information
R = Recommendation

Meeting ID	1/26/23 14:53
Budget Task Force Meeting	1/26/23 16:31
Name (Original Name)	Total Duration (Minutes)
Adam C.	76
Adam Contreras	15
Christina Espinosa-Pieb	33
Cheryl Jaeger Balm	87
Eric Mendoza	90
Erick Aragon	91
Erik Woodbury	90
Kritika Sharma (Kritika Sharma)	93
Lisa Kirk	88
Martin Varela	89
Pam Grey	91
Pippa Gibson	99
Rob Mieso	91
Thomas Ray (he# him)	92
Tim Shively	43
Vins Chacko	90