February 2, 2023 - Budget Task Force / PAC / Shared Governance Discussion

Special meeting continuing the discussion on the Structure, mission, roles and responsibilities of proposed new Budget Advisory Committee (BAC) and how it will interact with Program Allocation Committee (PAC) & College Council (CC)

Time	Agenda Item	Purpose | Discussion Leader	Notes
3-3:05 p.m.	Approve notes from 01/26/2023	A | Chair/All	Approved
3:05-3:30 p.m.	Supplemental Retirement Program (SRP) 2nd Tranche updated figures	I | Chair/All	$95,820.89 new figure for FT faculty vacancies. Benefits average $32,417.16 per faculty position. All employee benefits are built into district not college budget. Total SRP 2nd tranche = $747,402.27. 4 x positions funded out of SRP 2nd tranche leaves $364,118.82 for PAC to allocate. Finalize spreadsheet, add narrative & send to PAC co-chairs and copy C. Balm as an agenda item. No average for classified positions as vary greatly. Managers have position costs for classified staffing requests & should present to PAC.  If positions  eliminated & converted into B Budget the whole salary and benefit amount is allocated to the college as non-restricted general funds. Vacancy information received from HR last week is raw data and needs to be cleaned up.
3:30-4:30 p.m	Structure, mission, roles and responsibilities of proposed new Budget Advisory Committee (BAC) and how it will interact with Program Allocation Committee (PAC) & College Council (CC) Budget Advisory Committee Charge Draft 02/02/2023 Governance Review website	D/R | All	Draft charge (linked in agenda item column) is based on shared gov task force suggestions & input from Mallory Newell while serving on the Budget Task Force. Item (2) example: resolution to request further $2.5M in B budget from the district. (7) grants should be included so prior to expiration BAC can looks for alternative funding resources. Grants principles to bring grant overview to BAC? BAC should be knowledgeable in all funding sources. Review of grants are of interest to BAC if personnel are being funded from grants. e.g. MPS and Guided Pathways. Funding shortfall risks such as COLA. Some grants/categorical do not receive COLA.  (8) Too much information is overwhelming. Basic information on web site with total grant/categorical $$ amount/number of employees/expiration date. Audience is senates/other shared governance committees etc. as resource to share information. (10) Collaboration with PAC & CC. (11) Academic Senate president suggested the Director Campus Fiscal Services as Co-Chair is only choice as fiscal services staff are only subject matter experts with the amount of knowledge needed to run the committee. Still need a DASG rep.(12) Consensus. Need 2 members to call for a vote. Proxies allowed. New Budget Advisory Website proposed. Meetings will be every other Thursday unless it conflicts with other shared governance meetings/campus events/finals/breaks.

A = Action
D = Discussion
I = Information
R = Recommendation

Meeting ID	2/2/23 14:53
Budget Task Force Meeting	2/2/23 16:24
Name (Original Name)	Total Duration (Minutes)
Adam C.	81
Cheryl Jaeger Balm	83
Christina G. Espinosa-Pieb (she#her# ella)	85
Eric Mendoza	77
Eric Mendoza (iPhone)	6
Erik Woodbury	22
Lisa Kirk	84
Pam Grey	84
Pippa Gibson	91
Rob Mieso	84
Thomas Ray (he# him)	61
Vernon Gallegos	76
Vins Chacko	83