February 23, 2023

Continuing the discussion on the Structure, mission, roles and responsibilities of proposed new Budget Advisory Committee (BAC) and how it will interact with Program Allocation Committee (PAC) & College Council (CC)

Time	Agenda Item	Purpose	Draft Notes
3:00 p.m.	Approve notes from 02/02/2023	A	Approved
3:05 p.m.	Introduction to Measure G Project Budgets (Approved Proceeds $898 million) Measure G Projects: De Anza ($175.7M) Measure G Projects: District ($427.5M) Measure G Projects: Central Services ($20M) Measure G Projects: Educational Technology Services (ETS) ($100M) Measure G Projects: Foothill College ($175.6M)	I	Question on how the $$ split was decided. Why not 40/60% split for Foothill (FH) & De Anza (DA)? Bond was handled by district. Many areas incl. Campus Center not specifically itemized but could be included by the broader projects such as upgrade of infrastructure. Swing space line item for minor projects not Arts project. District updates websites. Need date of update on pages. District does bond schedule & will post summary schedule to website. $3M for equipment & vehicles is Central Services project. Covers district, FH & DA.  Event center is  district project. Board / Chancellor decision to keep as district or transfer to a De Anza project.  Consultant currently reaching out to DA and community to gather feedback on purpose of building. Request for more info on major topics i.e. housing/Medical Building/Measure G etc. & for follow up from the President’s campus wide Q&A meetings.
3:25 p.m.	Services for Students / Arts Relocation Presentation	I/D	Faculty concern over $20k spent on review and analysis of campus spaces for Arts relocation project. Faculty weren’t included. Most spaces unsuitable for various reasons as stated in the document.  Spaces in analysis included the understanding that these areas would have been remodeled to accommodate the instructional discipline. What is the purview of the Budget Advisory Committee in determining how Measure G funding should be spent? Arts should be kept together. L Quad is for languages. Data to support that De Anza is “overbuilt will be provided. District determined  timeline of Flint demolition & scheduled for summer 2024. Demo plan will identify areas to move to swing space for noise/safety reasons.
3:45 p.m.	Supplemental Retirement Program (SRP) 2nd Tranche	I/D/A	SPR 2nd tranche. $689,910. Allocated $325,791 (3 x nursing & 1 x faculty director, Auto Tech). Avail Balance $364,119. BAC advocates for district to cover the full cost of faculty director. Benefits are separate Grey to clarify with district. Varela & Grey advocate for DA @ district. Action = SRP information to PAC along with clarifying notes.
4:05 p.m	Structure, mission, roles and responsibilities of proposed new Budget Advisory Committee (BAC) and how it will interact with Program Allocation Committee (PAC) & College Council (CC) Budget Advisory Committee Charge Draft 02/02/2023 Governance Review website	A	Classified Senate would like a tri-chair. AS & CSEA not discussed charge yet.
4:25 p.m.	Upcoming agenda items	A	Finalize Charge | A All Vacant Position Report I I Varela Dining Services Fiscal Report | D Gannon Printing Services Fiscal Report | D Mahato State Audit on FT faculty hires | I Shively DASG budget | I Kirk Carryforward | I Varela

BTF/BAC supporting documents are posted here: Budget Advisory Committee Documents

A = Action
D = Discussion
I = Information
R = Recommendation

Budget Task Force Meeting
Name (Original Name)	Total Duration (Minutes)
Adam Contreras	86
Cheryl Jaeger Balm	84
Eric Mendoza	86
Erick Aragon	64
Erik Woodbury	75
Lisa Kirk	82
Martin Varela	85
Pam Grey	85
Pippa Gibson	96
Rob Mieso	85
Tim Shively	83
Vernon Gallegos	86
Vins Chacko	83