General Meeting Information

Date: October 4, 2022
Time: 2:00 - 3:20 pm

  • Agenda


    Agenda Item

    Purpose |Discussion Leader

    Approved Notes


    Welcome & Introductions

    I | Co Chairs

    Welcome to the team. Waiting for Academic Senate to assign a second faculty member.


    Brief overview of the accreditation process taking place this year and the role of APBT in writing a section of the report

    APBT Accreditation Link

    I | Newell De Anza is beginning the process of producing a comprehensive Institutional Self-Evaluation Report, as the college enters year six of a seven-year accreditation cycle. Here is an overview of that process, followed by an expected timeline. The College Planning Committee serves as the Accreditation Steering Committee to guide the college through the self-evaluation process and prepare for a site visit in fall 2024 by the external evaluation team, following guidelines established by the Accrediting Commission for Community and Junior Colleges (ACCJC). As part of the self-evaluation, the college will examine its programs and activities in the context of ACCJC Standards and Eligibility Requirements. The resulting Institutional Self-Evaluation Report (ISER) will include extensive evidence and a Quality Focus Essay that identifies plans and projects for future improvement. College Council assigned individual shared governance groups to draft relevant sections of the Institutional Self-Evaluation Report, drawing on their representative membership and areas of expertise.
    APBT is responsible Standard III: Resources –  A. Human Resources - Lead: APBT to assign B. Physical Resources - Lead: APBT to assign D. Financial Resources - Lead: APBT to assign.
    October 2022 – June 2023: Self-Evaluation and Initial Draft Report
    Dec. 1, 2022: First Drafts Due From Writing Teams
    Feb. 23, 2023: Second Drafts Due From Writing Teams
    May 11, 2023: Third Drafts Due From Writing Teams
    May 25, 2023: Fourth Drafts Due From Writing Teams
    June 2023: Combined Drafts Shared
    July – September 2023: October 2023: Collegewide Feedback on Edited Draft Final revisions are made as needed
    November 2023: Final Draft to Board of Trustees
    Dec. 15, 2023: Final Document Submitted to Commission
    Spring 2024: Evaluation Team Review and Findings
    Fall 2024: College Response to Evaluation Team Findings
    Fall 2024: Evaluation Team Visit to Campus  


    Approval of June 7, 2022 Notes

    A | Co-Chairs

     Notes approved with one minor correction


    Review Shared Governance Structure at De Anza College

    I | Co-Chairs

    Overview of the campuswide governance teams and stakeholders. Shared Governance Task Force continues its review of the governance structure. Until decisions are made the current structure will remain in place.


    Review APBT Mission, Role, Guiding Principles & Ground Rules.

    D | Co-Chairs

    Review and bring feedback to 11/01/2022 meeting.


    Approve Calendar

    A | Co-Chairs

    Calendar approved with ability to add or change meeting by consensus of the group.


    College Operations Report

    I | Mahato

    Exciting work over the summer to update the campus with new student zoom spaces. This is funded with HEERF (Covid-19 institutional money)Measure G (Bond funding) . There are a number of projects active at the college  Including the Upgrade Fire Alarms and Supression Systems Description: Fire alarm and fire suppression system modification and upgrades to meet current code compliance (panels, distribution, electrical, piping, etc.). and  Convert Existing Facility to Beach Volleyball Description: Reprogramming of the existing softball facility space into a beach volleyball court facility to meet the users needs. The reprogramming of the space will also include installation of required equipment, and code and standard improvements, as necessary. Modernize Building Interior and Exteriors Description: Existing building interior and exterior improvements campus-wide to update and modernize buildings, classrooms and spaces in support of education. Starting with restrooms S2, S6 & L5. Also converted restrooms to gender neutral to increase the quantity.  New Services for Students Building in programming phase. Description: Remove and replace original Creative Arts Quad buildings to better serve student needs and replacement of Physical Plant building attached to Flint Center and Creative Arts Quad buildings. Includes Heating, Ventilation and Air Conditioning (HVAC) system and electrical distribution replacement. De Anza Event Center project is also in programming phase with the New Services for Students building. Hired a market analysis professional to assist with engagement with the campus community.


    Dining Services Report

    I | Gannon

    Good news is that although used to serve up to 1800 per day. Yesterday were anticipating approx. 200 servings but had 750. Projections were lower than current numbers and hoping trend will continue to be strong . Possibly moving to 4x10s and closed on Fridays. Anticipate working with PowerUp coffee bar for grab and go items on Fridays
    Varying rotating menu items such as  Bibimbap, Pho and Mac-attack (mac and cheese). Dining services is self-funded and not supported by general college money. Have to closely monitor income vs expenses through strategic planning of opening hours.
    3:05-3:10 Fiscal Services Report I | Varela Annual budget is approved. It gives districtwide information on the fiscal health of the district. Look at the overview starting at page 5. CARES reporting link CARES Student Application link:
    Funds are separated into institutional and student funding and are reflected in the report.

    One change to membership as Teri Gerard retired. This position is being temporarily filled by Azadeh Farshchi.
    3:10-3:20 Agenda Items for Next Meeting / Quick News A | All 11/01: Approve APBT Mission, Role, Guiding Principles & Ground Rules
    Add Accreditation as standing agenda item for FY 2022/23
    Confirm Accreditation team leads.

    A = Action
    D = Discussion
    I = Information
    R = Recommendation

    Apologies: Pam Grey & Hyon Chu Yi-Baker

    APBT Meeting  Start Time 10/4/2022  13:54
    91708412800 End Time 10/4/22 15:00
    Name (Original Name) Total Duration (Minutes)
    Angélica# she/her/ella 61
    Chris Winn 60
    Iman Seale (she/her) 61
    Jennifer Mahato 61
    Jessica and Isaac (DASG rep) (JESSICA LUKIUS) 59
    Mallory Newell (she/her) 20
    Martin Varela 60
    Patrick Gannon 59
    Pippa Gibson 66
    Sunnie (she/her/hers) 1

Documents and Links

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