February 25, 2019

Meeting Minutes

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Approval of Agenda & Minutes from February 4 meeting

• Agenda approved 
• Minutes from 2/11/19 Approved

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Needs and Confirmations

• Approved confirmation

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Committee Updates

Academic & Professional Matters (APM)

• Karen provided an update of her meeting with chancellor Miner last week. Dr. Miner has agreed to visit on March 18th to the Academic Senate meeting to give an update on district-wide budget and her vision for the district.
• This Thursday (3/28), the 4/4 Monday Board agenda will be released and will contain the list of all the positions being eliminated from Central Services, Foothill, and De Anza.
• Karen also updated the committee on the chancellor’s timeline for the presidential search. A request for an extension of the contract for the interim president will likely be made, to June 2020. The consultant will be hired to begin the work during summer 2019 and the search process will take one year. 
• Mary D. requested the job description of the interim and former president. 
• Meeting with Chancellor Miner (see below)  to be held on April 18, 2019, in Admin 109 from 1:00-2:30 
• Carolyn Holcroft is working on a FAQ sheet for the FW and other grades.
• Item will not return until the FAQ is ready to present. 
• More board policies on their way.
• The committee discussed class cancelation.
• Opening day input - send to Karen. Faculty are always welcome to email the chancellor directly with their ideas. 

Instructional & Planning Budget Team (IPBT)

• Behind in allocating resources, currently working on last year. 
• March 22 Program Review documents due. More info here: https://www.deanza.edu/gov/ipbt/program_review_files.html

Student Services Planning & Budget Team (SSPBT)

• No meeting this past week, no update.

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Convocation Update

• 130 attendees- faculty (academic and counseling), staff, students. Was intentionally set up so that there was diverse representation in each group. 
•  Feedback - 
• work on guided pathways needs to be intentional and collaborative. Concern from Susan - it can be tricky because of if you give one set of coursework as GE’s recommended for a “guided pathway” can lean heavily towards one area of study, 
• The next phase of guided pathways is to open the discussion as to who would give input, the discipline faculty will map out the pathways for their area.
• Bhuvi - likes the ideas to map courses for degrees & certificates and make maps available to students, because she feels that it will be helpful for students because currently, they have to go to each professor to find out what classes are going to be offered.
• “students were the experts,” according to _____?

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April 18 Coffee Chat with Chancellor Miner & April 8 Joint Academic Senates meeting funding requests

• April 8th we will be hosting the quarterly joint senate meeting. Request for funds, up to $250 for coffee, cookies, and fruit.  
• Request from Foothill Academic Senate President Isaac Escoto: can we start the meeting at 2 pm instead, since that is when they usually start their Senate meeting?
• That date April 8 is the first Monday and week one of Spring quarter. March 18th is the day that would work considering the dates of finals week and spring break.. This is the same day as the chancellor’s visit. Does this work?
• Shagun made a motion to approve that for April 18th we host the chancellor’s Coffee Chat, and  approve up to $250 for coffee, cookies, and fruit for both the Coffee Chat with the Chanceloor, as well as up to $250 for the Joint Senates meeting. , Motion seconded by Marc. 
• Mary P. moved, and Mary D. seconded:: Proposing to Foothill Academic Senate to also hold the Joint Senates meeting on March 18: Approve, no oppose, one abstention. Passed.
• Discussion of whether or not the 2 pm time will work for DA senate. Karen will discuss the time and date with Issac.

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Board Policy and Administrative Policy 4100 Graduation Requirements for Degrees and Certificates (4th Read/Discussion)

• Changes requested by the body are integrated into the document (“at least the legally required minimum”)
• Foothill inserted the “Bachelor’s of Science” degree. 
• Fourth read and discussion  
• Mary P motioned to approve, Mary D seconded.
• in Favor (16), no opposed, two abstentions

• APM group felt it was not necessary to change the wording around the ethnic studies requirement in the AP 4100. Wanted to keep as it. The wording was suggested by the Community College League of California.
• Is there a separate one for the associate degrees for transfer? This is general. There will not be another policy.  As far as Senate leadership knows this policy will cover ADTs. ADT comes from the state, maybe that is why it is not covered in the policies.
• Does this mean that Foothill will need to start offering ethnic studies courses? Not sure, it may be a district-wide requirement and if De Anza has ethnic studies, it may be satisfactory. You can get an associate’s degree from Foothill without taking ethnic studies.
• Does credit by exam apply to the ADT? May want to check with Renee. 
• Committee representatives feel the Ethnic studies (reference Title V) and the ADT omission are important to address. 
• Shagun suggested including “expression.”  That is a subarea of “language and rationality” in Title V. 
• Executive committee requested to have Renee Augenstein (Articulation faculty officer) review AP 4100 and report back her comments and any concerns.

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Faculty Association Retreat Update

• Bob Stockwell provided a summary of the topics discussed
• State report- Evan Hawkins director of FACCC presented. 
• Class cancellations - David Ulate presented on behalf of Foothill
• Legal Council - pension reform, post janis, early cancelation at district level, FH level stuff including new conciliators, membership outreach, etc.
• FACCC represents all faculty for the California Community Colleges. We have our own union, but FACCC represents all faculty statewide. A lot of the advocacy work on our behalf is being done by FACCC. Next week is their meeting in Sacramento. FACCC is pushing on issues:
• pushing back on the performance-based funding model
• Pushing in favor College promise
• Things missed in the budget - for full time and part time faculty and the student needs.
• Faculty were interested in the cancellation policy and the conversation with Foothill. Data was shared and the position taken by Foothill with regards to the cancelation of classes is that it was low impact (less than 10%)  on FTES. Data didn’t capture the loss of students who could not be captured by the registration system (ie were student less likely to enroll due to fear of class cancelation?) Foothill administrators did not seem to have a direct answer about planning future enrollment decisions based on this data.

• Karen added that in her conversation, Dr. Miner stated that she would be interested in De Anza offering courses at the Sunnyvale center. For faculty who may be interested; what facilities are available at Sunnyvale? 
• These are the discussions that need to occur at the district level- WHAT ARE WE DOING? What is the plan for enrollment from the district? If not, why isn’t there? Karen will attend the 4/4 board meeting and reiterate this again.
• FA is making the course cancelation policy and the COLA increase key negotiating items. 
• Bob S. will share notes.

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Course Scheduling and Enrollment Management Task Force 

• We need a faculty to co-chair this committee.
• Bob S. proposed that there should be the creation of a districtwide committee from Bob. Ishmael asked- “if we can’t get the De Anza Academic Senate Course Scheduling and Enrollment Management Task Force going,, how are we going to create a District-wide task force?
• Karen asked: do we want to bring this back next week? Susan says yes and requests that this item be higher in the agenda so that it can be addressed without time constraint. 
• Question asked: Is there a stipend or comp time for this work? 
• Concern from faculty that admin will not listen to the findings of the committee. We need to have buy-in from administrators. No one wants to participate in a committee that does not feel heard.

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Good of the Order

• Instructional skills workshop for Spring
• Movies for mental health 
• Spots available in Men of Color workshops offered through Professional Development. 
• Club list
• DASB elections

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Officers and Senators

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Executive Committee Members Present

Name	Position	Present
Karen Chow	President	Y
Mary Pape	Vice President	Y
Alicia Del Toro	Executive Secretary/Treasurer	Y
Ishmael Tarikh	PT	Y
Mary Donahue	PT	Y
Paul Klingman	App Tech
Pete Vernazza	App Tech	Y
Bob Kalpin	BHES	Y
Gayatri Pal	BHES	Y
Mia Breen	Bus/CIS
Mary Pape	Bus/CIS	Y
Ron Dunn	CA	Y
Ilas Glasman	CA
Julie Kennedy	CD&E
Betty Inouye	Counseling	Y
Rob Clem	Counseling	Y
Kevin Glapion	DSPS	Y
Anita Vazdifar	DSPS	Y
Vacancy	ICS/IIS
Marc Coronado	ICS/IIS	Y
Cheryl Balm	PSME
Lisa Mesh	PSME	Y
Shagun Kaur	LA	Y
Kim Palmore	LA
Susan Thomas	SSH	Y
MyLinh Pham	SSH	Y
Louise Madrigal	PE	Y
Vacancy	PE
Tom Dolen	LR	Y
Mary Sullivan	SD	Y
Mae Lee	Curriculum Committee	Y

Guests Present

Name	Position	Present
Thomas Ray	Administrator Liaison
Bhuvi Natarajan	DASB Representative
Bob Stockwell	Faculty Association
Christina Espinosa-Pieb	Interim De Anza President
Rob Mieso	VP of Student Services
Lorrie Ranck	Acting VP of Instruction
Susan Cheu	VP of Administrative Services
Hyon Chu Yi-Baker	Director of College Life & Student Judicial Affairs
Marisa Spatafore	Associate V of Communications & External Relations
Lorna Maynard	Classified Senate President
Hayman Wong	De Anza Student Trustee
Mallory Newell	Institutional Researcher
Moaty Fayek	Dean of Business/Computer Info Systems
Renee Augenstein	Articulation Officer
Mary Bennett	Tenure Review Coordinator
Sheila White-Daniels	Dean of Counseling
Vacancy	Dean of Creative Arts
Alicia Cortez	Dean of Equity and Engagement
Sam Bliss	Interim Dean of Physical Education
Isaac Escoto	FH Academic Senate President
Carolyn Holcroft	FHDA District Academic Senate President
Pam Grey	Associate VP of College Operations
Stacey Shears	Dean of Disability Support Programs & Services
Anita Kandula	Dean of Biological, Health, and Environmental Sciences
Michele LeBleu-Burns	Dean of Student Development/EOPS
Lisa Mandy	Director of Financial Aid
Nazy Galoyan	Dean of Enrollment Services
Edmundo Norte	Dean of Intercultural/International Studies
Jerry Rosenberg	Dean of Physical Sciences, Math & Engineering
Judy Miner	FHDA Chancellor
Dawn Lee Tu	Faculty Director of Office of Professional Development	Y
Carolyn Wilkins-Greene	Dean of Social Sciences and Humanities
Kelly Swanson	Director, Book Store
David Ulate	FHDA Research & Planning
	La Voz representative	Y