General Meeting Information

Date: November 16, 2020
Time: 2:30 - 4:30 pm
Location: Zoom

  • Agenda

    Time Topic Action Objective                       Discussion Leader
    2:30 - 2:40 Approval of Agenda and Minutes from November 9, 2020 Meeting A   Chow, All
    2:40 - 2:50 Public Comment on items not on agenda (Senate cannot discuss or take action) I   All
    Needs and Confirmations:

    I/D/A   Pape
    3:00 -3:20

    Proposed Updated Board Policy 4235 Credit For Prior Learning (formerly Credit By Exam)


    Updated Proposed Administrative Procedures 4235 

    CCLC Recommendation 

    I/D/A Second reading of proposed updated Board Policy (BP) and Administrative Procedures (AP) 4235 Credit For Prior Learning.  Update is recommended by Community College League of California (CCLC), the body that advises Board of Trustees on policies and administrative procedures that need to be updated or created, based on Title 5 changes.  In the case of this BP and AP, Title V section 55050 has been updated to cover "Credit For Prior Learning" which also includes Credit By Exam.  CCLC Recommendation notes that " A District must publish its policies pertaining to credit for prior learning in its college catalog. A District must also review its credit for prior learning policy every three years and report particular findings specified in Title 5 Section 55050 subdivision (l) to the California Community Colleges Chancellor’s Office. Additionally, a District must certify to the California Community Colleges Chancellor’s Office by December 31, 2020 that it has complied with the requirements of Title 5 Section 55050" Chow

    Curriculum Update

    Curriculum 2020-21 Process

    CSUGE Area F Course Actions

    GE Matric Content Review Form

    De Anza GE Philosophy Statement

    I/D Curriculum Update on Deadlines, GE, and Area F Course actions Woodbury

    Committee Updates


    Instructional Planning and Budget Team (IPBT)

    College Planning Committee


    Representatives From Committees

    (Chow, Pape, etc)

    3:50 - 4:25

    Constitution & Bylaws Review

    Community Agreements for Safe Inclusive Dialogue

    Jamboard for input

    Governing Documents and Robert's Rules of Order

    Constitution Revision Proposal For Review/Comment

    By-Laws Revision Proposal For Review/Comment 


      Timeline and Process for Review of Constitution and By-Laws

    Dialogue, both small-group and as a whole Executive Committee to:

    • clarify and establish community agreements for safe inclusive dialogue in Academic Senate, as a foundation for inclusive, equity-minded review of Academic Senate Constitution and By-Laws
    • review and agree on the process of review and approval of Constitution and By-Laws
    • review proposed Constitution and By-Laws (Constitution & By-Laws Review Task Force Members: Mary Pape, So Kam Lee, Shagun Kaur, Ishmael Tarikh, Erik Woodbury) and propose any additional edits to ensure that these documents are:
      • relevant/current 
      • reflect actual practice 
      • are not unnecessarily restrictive 
      • promote effective, inclusive, equitable, and collegial governance



    Good of the Order






    A = Action
    D = Discussion
    I = Information

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  • Minutes

    Approval of Agenda and Minutes from November 9, 2020 Meeting

    • Agenda approved.
    • November 9 Minutes approved.

    Public Comment on items not on agenda (Senate cannot discuss or take action)

    Rusty reported from the Athletics department. Last week the district was given the choice to opt in or opt out of the Spring competition. Most schools have opted in but there is major concern over the cost of testing. Most schools will likely not be able to satisfy the mandate and the season will probably be cancelled. Our Chancellor has opted out earlier than the other schools. Rusty has been working with his athletes to help them through this current turn of events. Many second year students will not have a season to help them continue.

    Rusty continued with his previous report about conditioning for the athletes. Most schools are doing or have plans to return to conditioning. De Anza has received the department’s plan to return to campus and has met with them. But, the chancellor’s decision has delayed any more progress. They are fighting to get back to campus just to condition, even with the reality of not having a season. This means, pulling into the parking lot, running on the field, with masking and social distancing protocol in place.

    First, The student athletes have been stripped of their identity for the last 9 months. The best scenario would be 16 months when this is all over. This is a mental health crisis for the department, both for the coaches and the students. They feel safe from covid. However, they do fear mental health casculties.

    A SBCC student athlete, football player in the Umoja program committed suicide in September.

    The timing for the opt out is early in the season. It does give our athletes an opportunity to go to one of the other schools that allows conditioning to get that social aspect. Even if they are allowed to be back in January, most students may have decided to go to another school. The student athletes are concerned about the condition of our program. Coaches are worried about enrollment dropping off and finding themselves in viability. There has been no clear answer to whether they will be held harmless in these situations.Right now, the coaches and athletes just want to be allowed back for conditioning. It is unlikely that there will be a season for any schools. The chancellor will be meeting with the De Anza and Foothill Athletes departments today at 5:30. There are about 700 students and 100 coaches affected by this decision. The timing of the decision has made it really difficult for the department.

    Athletics is a unique cohort (the only with outdoor classes) that has a statewide association. If the athletics cohort can prove to be a successful model, other areas on campus are more likely to follow.

    There was a suggestion for a senate resolution for a statement of support.

    Needs and Confirmation

    There was no Needs or Confirmation.

    Proposed Updated Board Policy 4235 Credit For Prior Learning (formerly Credit By Exam) and Updated Proposed Administrative Procedures 4235
    CCLC RecommendationRecommendation

    Second reading of proposed updated Board Policy (BP) and Administrative Procedures (AP) 4235 Credit For Prior Learning. Update is recommended by the Community College League of California (CCLC), the body that advises the Board of Trustees on policies and administrative procedures that need to be updated or created, based on Title 5 changes. In the case of this BP and AP, Title V section 55050 has been updated to cover "Credit For Prior Learning" which also includes “Credit By Exam”. CCLC Recommendation notes that " A District must publish its policies pertaining to credit for prior learning in its college catalog. A District must also review its credit for prior learning policy every three years and report particular findings specified in Title 5 Section 55050 subdivision (l) to the California Community Colleges Chancellor’s Office. Additionally, a District must certify to the California Community Colleges Chancellor’s Office by December 31, 2020 that it has complied with the requirements of Title 5 Section 55050"

    The first Senate reading was on October 26.

    Last Friday, Karen, Mary, Nazy Galoyan, Renee Augenstein had a discussion of this proposed policy with and their Foothill Senate counterparts, along with Isaac Escoto - FH Academic Senate President.

    The Foothill Academic Senate has approved both drafts. If the De Anza Senate approves it, then it will go to Academic and Professional Matters, APM. Once it clears the APM Committee, it goes to the Chancellor’s Advisory Committee. If approved by the Chancellor’s Advisory Committee, the Chancellor takes to the Board for approval.

    The proposed update to the Board Policy 4235. Title: Credit for Prior Learning (formerly Credit by Examination)
    “Credit may be earned by students who satisfactorily pass an assessment. The Chancellor shall establish administrative procedures to implement this policy.”

    Administrative Procedures (AP) 4235 update
    Credit For Prior Learning.
    In going over the methods for determining Credit for Prior Learning, amendments have been suggested for the last two methods

    • Achievement of a score of 3 or higher on an Advanced Placement Examination administered by the CollegeEntrance Examination Board (see AP 4236 Advanced Placement Credit).
    • Achievement of a score that qualifies for credit by examination in the College Level Examination Program.
    • Credit by satisfactory completion of an examination administered by the college in lieu of completion of a course listed in the college catalog.
    • Achievement of an examination administered by other agencies approved by the college discipline faculty.
    • Assessment approved or conducted by proper authorities of the college discipline faculty.

    Credit may be awarded for prior experience or prior learning only for individually identified courses with subject matter similar to that of the individual's prior learning, and only for a course listed in the catalog of the community college. Award of credit may be made to electives for students who do not require additional general education or program credits to meet their goals.

    Credits acquired by assessment shall not be counted in determining the quarter hours in residence required by the associate degree.

    Cynthia moved to accept Board Policy 4235 and Administrative Procedures 4235 with the “discipline faculty” amendments. Bob Kalpin seconded. 15 yes, 2 abstain. Motion carried.

    Curriculum Update on GE Forms

    Update on CSUGE Area F Course Actions and the Curriculum 2020-21 Submission Process.

    Both documents have been approved by the Curriculum Committee and are posted on their website.

    The document outlined the procedure for submitting courses for CSU Area F GE Ethnic Studies requirement approval. Memos are due by Dec 2 for CC conditional approval.

    2020-2021 Curriculum Submission Process
    Erik is aware of the sentiment and anxiety over suddenly being asked for so much from Curriculum. As Faculty Curriculum Co-Chair, Erik has advocated to allow as much time as possible in the submission process deadlines. Curriculum timeline is dictated by when information became available and the need to meet state and local requirements. They will try to be as flexible as possible. Reach out to division reps and Erik with any issues. They will work with people to get the curriculum submission done in order to offer classes to students. 

    Deadline to request access for submitting edits is Feb 3. For this quarter, Identify initiators for required courses and fill out the curriculum worksheet. Also, identify those courses that need to be worked on this year.

    De Anza GE Philosophy StatementMatric Content Review Form
    The Curriculum Office has asked faculty for any changes to the De Anza GE requirements during the eLumen development process.

    De Anza completed its most recent GE review process in 2014 with a philosophy statement that included the requirement for each GE area and a set of criteria for De Anza GE courses.

    Erik asked everyone to reflect and consider if faculty would like to form a group to review, identify changes, revise, and update the documents, especifically the requirements as eLumen is being developed. It would be easier to update at the beginning of developing the new system.

    Division reps and senators please share this information to their respective division and department chairs and anyone actively engaged in working on course outlines for review and revisions, especially new course outlines.

    Cynthia asked if classes get GE if they don’t go through CC to get approval on the requirements.

    Erik: The GE philosophy statement informs the specific requirements. This is what the CC used when doing curriculum reviews. Their aim is to make sure departments and initiators include adequate representation of these items. 

    Kevin: GE criteria is based on the core values. Updating would involve an institutional wide examination of these GE criteria. 

    Erik: Local GE requirement and philosophy should align with state and transfer requirements. locally, it does come down to the GE philosophy statement and  how courses are to fulfill those requirements.

    Update on form submission (adobe sign vs. other ways to send the workflow)
Only the online/hybrid form is on a workflow.

    Question on signatures: Signatures of chairs and initiators are still forgiven. But, be sure to follow the proper department process.

    Karen advised everyone to share information with the division/department about any revision or update.

    Standing Committee updates

    • De Anza Associated Student Body (DASB)
      Topic: DASB TOWN HALL
      Time: Nov 20, 2020 04:00 PM Pacific Time (US and Canada)
      RSVP for Students (for privacy and safety):
      Zoom Link JUST for faculty, staff, admin, please do not share to students, Zoom link will be shared to them separately after their RSVP:
    • Self care week being planned, the week before finals; welcome suggestions.
      Karen and Elvin reported that Lead and SSH Student Voices is this Friday before the DASB town hall.
    • Instructional Planning and Budget Team (IPBT)
      In the last meeting ICS/ IIS Dean Edmundo Norte led the Team in an exercise, “Social Justice Creation Story” to examine what formed and contributed to our core value in social justice. Edmundo asked each triad for words to describe their experience in the breakout rooms. The responses included “very rewarding,” “enjoyable,” “connecting as human,” “healing,” “humanizing,” “empathy.”
      Connection was the big word.
      There is an interest in building connections within the De Anza institution structure in a manner that honors the whole humanity. They were encouraged to listen, not just listen to the argument but listen to the heart of the other person.
      Going into the next meeting, they plan to look at the past, in the last 2 years, how decision making was done in IPBT. They will examine the process and the type of data used for making decisions. With these, they will move forward to make criteria for decision making in IPBT.
    • College Planning Committee
      Chaired by Mallory Newell; Nov 12, first meeting for the quarter. The committee traditionally serves as accreditation committee that writes the accreditation report, sets accreditation visit in the 6-year cycle; 
      Last winter the committee began discussing a new role to track college funding for the equity funds, student success funds; the committee acts like a review committee on any of those funds not being spent on salaries; most of the monies are tied to salaries of employees doing equity and student success work; they started the discussion and developed a process to review those funds; there is not much money left. 
      Mallory has started to review and track current student success goals for the accreditation reports. The Midterm Report for the college updated the 6 action plans; some of the goals might be adjusted; the student success goal related to AP705 may be lowered slightly.

    Constitution & By-laws Review

    Continued with Constitution review.
    Article VI, Section B; on senators and representation on the executive committee and voting membership
    There were previously long discussion on proposed changes to executive committee membership
    The students have withdrawn their request for voting membership;
    They will retain their associate membership that gives them a voice as regular attendees. They are asking for one additional associate member seat for DASB, making 2 total seats.

    There were discussions on the terms of office and the process for electing and appointing division representatives.

    Communication has been between the deans and AS officers. Typically, AS officers check-in via email with the deans and current reps at the beginning and end of each Academic year. Senate officers rely on the dean and current rep to inform the officers if the reps have finished the term or will continue to serve.

    The Senate has not asked divisions to select their representatives in any particular way. Some felt that it is important to have the divisions and areas report their process and report the names of their senators in a certain way to ensure inclusivity and transparency and openness.

    in a lot of division; deans have to begging to get anyone to serve; people don’t want to commit to a 2 year term; it is common for division not to have any rep for awhile

    People are more willing to serve one year and if they are happy, they may stay for a second year. Most of the time people do stay on for 2 years. Sometimes the 2 year commitment is difficult for some people to keep, with class schedule and other conflicts.

    There was a proposal to change terms from 2 years to 1 year.

    There is another proposal for “up to 2 years; with a defined process to elect and appoint senators, instead of people just showing up.”

    Shorter terms lead to the loss of institutional knowledge. New people joining every year makes it more challenging, and has to constantly reintroduce and explain what is happening. It is appropriate to ask for a 2 year commitment from someone interested in serving in this body. It takes time to learn how it works, it takes time to become comfortable with other people in it. Encouraging a higher turnover rate does not serve the body. Need to address the problem of getting people to serve, rather than encouraging people to leave.

    Revise the constitution to include transparency of process that apply to all divisions.. Division rep are not elected, but selected. One year term may be more attractive; but people need to get better with knowing how to navigate AS. That is a problem with turnover. But turnovers enable more voices and activity from more diverse faculty members.

    More faculty serving on the executive committee even for one year will make for a more equitable campus because more faculty will be well informed on campus matters

    Leave it up to the division, “Rep could serve one or two years as determined by the division.”

    It's disconcerting that there is such a spelled out process for the P/T At-large reps and no processes on record at all for division reps.

    Article VI, Section D Executive Committee meetings
    Zoom participation makes a difference for an individual; can get more participation in senate if people don’t need to be on campus on Monday afternoons and can meet via zoom

    Zoom meeting
    The Senate has been meeting via zoom because of the pandemic and campus closure. Currently, the Constitution does not specify meeting in person. The Constitution is permissible in terms of the modality of the meeting. It is up to the senate executive committee and officers to determine which modality works best; The president who sets the agenda may set up the meeting in zoom. The Executive Committee can choose to approve or reject the agenda.

    Some suggested a combo of having people come in person or on zoom. Also, the Senate will need a larger meeting room to accommodate the additional

    Some may not be able to participate regularly if the meeting is in zoom; leadership should make public the modality for a given year well in advance; that would help faculty determine if they could participate and put their names forward.

    The Math department is already discussing having monthly meetings in person and in zoom. it is a standard practice in the academic world to have meetings that are both in person and virtual. There should be a co-host to monitor the zoom

    Dawn has done workshops with people coming in person and on zoom; it is possible to do the combo.

    People liked that flexibility.

    Section F is a new section
    Removal from Office
    The Constitution is more general; the by-laws have more details.
    This section was added in concert with the addition of the Code of Conduct (Article II, section C). It is important to have a methodology in the event that a senator has to be removed in the interest of the institution and that officer refuses to step down.

    Article 7, election, section C
    Some wanted to remove ‘re-employment preference” as the criteria for P/T faculty to serve as senators. There are people on both sides. There is an interest to know how many part timers and how many have re-employment preference.

    Article VIII, Committees
    Note: “classified staff” should be changed to “classified professional”
    Committees refer to the academic senate committees, not all shared governance committees.

    Timeline for the Constitution and By-laws Review
    Karen planned on going through and reviewing the documents before voting on the amendments.

    It is not realistic to vote on the revisions by this year. Aim to get it done by the beginning of spring quarter. The group will continue to review the document and make arguments; stay steady, push on, put shoulder to the wheel to make resolution about the changes that need to be made to the constitution and by-laws.

    The vote has to go out to all faculty. It might be good to vote for the amendments at the same time as voting for officers.

    Karen: Submit proposals for amendments by the end of the quarter, review over the break, finalize and vote in winter quarter.

    Good of the Order

    • Mary S: Facilities meeting 11-13-2020. Discussion of process/next step (avail on Facilities website). Process now requesting RFQ for Event Center and did visioning exercise for project. "What 1 word would you want to describe DeAnza's Event Center?" Good discussion and input.
    • Bob S: Public Policy School is hiring 2-3 student interns for this year. Public Policy School is a collaboration between faculty and students that organizes the annual district, Foothill and De Anza, budgetary and legislative portfolio. The budget cycle kicks off in January. They use the portfolio for lobby visits with state senators and assembly persons. It is co-directed by Bob and Jim Nguyen; VIDA program: 
    • Public Policy Application Deadline: Wednesday, November 25, 2020 5 pm
    • Kimberly: I started my political advocacy work as a PPS intern! Really strongly recommend it for any students, please share the application info. 
 Paid advocacy work for students is so important!
    • Join national voting work, Dec to Jan 5. Contact Bob S.
    • Georgia on My Mind:
    • Peaches - The Presidents of the United States of America
    • Thursday is Transgender Day of Rememberance

    Mary S motioned, Rusty seconded, to adjourn, no objection.





    Karen Chow


    Mary Pape

    Executive Secretary

    So Kam Lee

    Part-time Faculty Representatives

    Ishmael Tarikh

    Mary Donahue

    Academic Services & 
    Leaning Resources

    Cecilia Hui


    Bio/Health/Environmental Sciences 

    Robert Kalpin

    Anna Miller

    Business/Computer Science/
    Applied Technologies

    Rick Maynard

    Hellen Pacheco

    Counseling  and Disability Support Programs & Services

    Betty Inoue

    Kevin Glapion*

    Anita Vazifdar

    Creative Arts  


    Elizabeth Mjelde

    Equity and Engagement

    Cynthia Kaufman


    Intercultural/International Studies

    Anu Khanna


    Language Arts 

    Shagun Kaur

    Lauren Gordon

    Physical Education 

    Louise Madrigal

    Rusty Johnson

    Physical Sciences, Math, & Engineering

    Cheryl Balm (Fall)

    Lisa Mesh (W & Sp)

    Terrence Mullens

     Social Sciences & Humanities

    Rich Booher

    Nellie Vargas

    Student Development & EOPS

    Mary Sullivan


    Curriculum Committee

    Erik Woodbury

    Professional Development*

    Dawn Lee Tu

    Administrator Liaison*

    Lorrie Ranck

    DASB Representative*

    Kimberly Lam

    Faculty Association Representative*

    Bob Stockwell

    *non-voting member





    Lloyd Holmes

    De Anza President

    Rob Miesa

    VP of Student Services

    Christina Espinosa-Pieb

    VP of Instruction

    Pam Grey

    VP of Administrative Services

    Hyon Chu Yi-Baker

    Director of College Life & Student Judicial Affairs


    Marisa Spatafore

    Associate VP of Communications & External Relations

    Scott Olsen

    Classified Senate

    Max Meyberg

    De Anza Student Trustee

    Mallory Newell-

    Institutional Research

    Moaty Fayek

    Dean of Business/Computer Info Systems

    Renee Augenstein

    Articulation Officer

    Mary Bennett

    Tenure Review Coordinator

    Daniel Smith

    Dean of Creative Arts

    Eric Mendoza

    Dean of Physical Education and Athletics

    Alicia Cortez

    Dean of Equity and Engagement

    Randy Bryant

    Dean of Career & Technical Education (CTE)

    Kathryn Maurer

    Foothill Academic Senate President

     Isaac Escoto

    FHDA District Academic Senate President

     Pam Grey

    Associate VP of College Operations

     Laureen Balducci

    Dean of Counseling, DSPS & Title IX Coordinator

     Anita Kandula

    Dean of Biological, Health, and Environmental Sciences

     Michele LeBleu-Burns

    Dean of Student Development/EOPS

     Lisa Mandy

    Director of Financial Aid

     Nazy Gayloyan

    Dean of Enrollment Services

     Edmundo Norte

    Dean of Intercultural/International Studies

     Jerry Rosenberg

    Dean of Physical Sciences, Math & Engineering

     Judy Miner

    FHDA Chancellor

     Elvin Ramos

    Dean of Social Sciences and Humanities

     Patrick Gannon

    Director, Book Store

     David Ulate

    FHDA Research & Planning

     Mae Lee

    Curriculum Committee Vice-Chair

Documents and Links

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