November 16, 2020

Approval of Agenda and Minutes from November 9, 2020 Meeting

• Agenda approved.
• November 9 Minutes approved.

Public Comment on items not on agenda (Senate cannot discuss or take action)

Rusty reported from the Athletics department. Last week the district was given the choice to opt in or opt out of the Spring competition. Most schools have opted in but there is major concern over the cost of testing. Most schools will likely not be able to satisfy the mandate and the season will probably be cancelled. Our Chancellor has opted out earlier than the other schools. Rusty has been working with his athletes to help them through this current turn of events. Many second year students will not have a season to help them continue.

Rusty continued with his previous report about conditioning for the athletes. Most schools are doing or have plans to return to conditioning. De Anza has received the department’s plan to return to campus and has met with them. But, the chancellor’s decision has delayed any more progress. They are fighting to get back to campus just to condition, even with the reality of not having a season. This means, pulling into the parking lot, running on the field, with masking and social distancing protocol in place.

First, The student athletes have been stripped of their identity for the last 9 months. The best scenario would be 16 months when this is all over. This is a mental health crisis for the department, both for the coaches and the students. They feel safe from covid. However, they do fear mental health casculties.

A SBCC student athlete, football player in the Umoja program committed suicide in September. https://www.thechannels.org/news/2020/10/01/sbcc-student-athlete-dies-at-25-gofundme-raises-13k-for-funeral/

The timing for the opt out is early in the season. It does give our athletes an opportunity to go to one of the other schools that allows conditioning to get that social aspect. Even if they are allowed to be back in January, most students may have decided to go to another school. The student athletes are concerned about the condition of our program. Coaches are worried about enrollment dropping off and finding themselves in viability. There has been no clear answer to whether they will be held harmless in these situations.Right now, the coaches and athletes just want to be allowed back for conditioning. It is unlikely that there will be a season for any schools. The chancellor will be meeting with the De Anza and Foothill Athletes departments today at 5:30. There are about 700 students and 100 coaches affected by this decision. The timing of the decision has made it really difficult for the department.

Athletics is a unique cohort (the only with outdoor classes) that has a statewide association. If the athletics cohort can prove to be a successful model, other areas on campus are more likely to follow.

There was a suggestion for a senate resolution for a statement of support.

Needs and Confirmation

There was no Needs or Confirmation.

Proposed Updated Board Policy 4235 Credit For Prior Learning (formerly Credit By Exam) and Updated Proposed Administrative Procedures 4235
CCLC RecommendationRecommendation

Second reading of proposed updated Board Policy (BP) and Administrative Procedures (AP) 4235 Credit For Prior Learning. Update is recommended by the Community College League of California (CCLC), the body that advises the Board of Trustees on policies and administrative procedures that need to be updated or created, based on Title 5 changes. In the case of this BP and AP, Title V section 55050 has been updated to cover "Credit For Prior Learning" which also includes “Credit By Exam”. CCLC Recommendation notes that " A District must publish its policies pertaining to credit for prior learning in its college catalog. A District must also review its credit for prior learning policy every three years and report particular findings specified in Title 5 Section 55050 subdivision (l) to the California Community Colleges Chancellor’s Office. Additionally, a District must certify to the California Community Colleges Chancellor’s Office by December 31, 2020 that it has complied with the requirements of Title 5 Section 55050"

The first Senate reading was on October 26.

Last Friday, Karen, Mary, Nazy Galoyan, Renee Augenstein had a discussion of this proposed policy with and their Foothill Senate counterparts, along with Isaac Escoto - FH Academic Senate President.

The Foothill Academic Senate has approved both drafts. If the De Anza Senate approves it, then it will go to Academic and Professional Matters, APM. Once it clears the APM Committee, it goes to the Chancellor’s Advisory Committee. If approved by the Chancellor’s Advisory Committee, the Chancellor takes to the Board for approval.

The proposed update to the Board Policy 4235. Title: Credit for Prior Learning (formerly Credit by Examination)
“Credit may be earned by students who satisfactorily pass an assessment. The Chancellor shall establish administrative procedures to implement this policy.”

Administrative Procedures (AP) 4235 update
Credit For Prior Learning.
In going over the methods for determining Credit for Prior Learning, amendments have been suggested for the last two methods

• Achievement of a score of 3 or higher on an Advanced Placement Examination administered by the CollegeEntrance Examination Board (see AP 4236 Advanced Placement Credit).
• Achievement of a score that qualifies for credit by examination in the College Level Examination Program.
• Credit by satisfactory completion of an examination administered by the college in lieu of completion of a course listed in the college catalog.
• Achievement of an examination administered by other agencies approved by the college discipline faculty.
• Assessment approved or conducted by proper authorities of the college discipline faculty.

Credit may be awarded for prior experience or prior learning only for individually identified courses with subject matter similar to that of the individual's prior learning, and only for a course listed in the catalog of the community college. Award of credit may be made to electives for students who do not require additional general education or program credits to meet their goals.

Credits acquired by assessment shall not be counted in determining the quarter hours in residence required by the associate degree.

Cynthia moved to accept Board Policy 4235 and Administrative Procedures 4235 with the “discipline faculty” amendments. Bob Kalpin seconded. 15 yes, 2 abstain. Motion carried.

Curriculum Update on GE Forms

Update on CSUGE Area F Course Actions and the Curriculum 2020-21 Submission Process.

Both documents have been approved by the Curriculum Committee and are posted on their website.

The document outlined the procedure for submitting courses for CSU Area F GE Ethnic Studies requirement approval. Memos are due by Dec 2 for CC conditional approval.

2020-2021 Curriculum Submission Process
Erik is aware of the sentiment and anxiety over suddenly being asked for so much from Curriculum. As Faculty Curriculum Co-Chair, Erik has advocated to allow as much time as possible in the submission process deadlines. Curriculum timeline is dictated by when information became available and the need to meet state and local requirements. They will try to be as flexible as possible. Reach out to division reps and Erik with any issues. They will work with people to get the curriculum submission done in order to offer classes to students. 

Deadline to request access for submitting edits is Feb 3. For this quarter, Identify initiators for required courses and fill out the curriculum worksheet. Also, identify those courses that need to be worked on this year.

De Anza GE Philosophy StatementMatric Content Review Form
The Curriculum Office has asked faculty for any changes to the De Anza GE requirements during the eLumen development process.

De Anza completed its most recent GE review process in 2014 with a philosophy statement that included the requirement for each GE area and a set of criteria for De Anza GE courses.

Erik asked everyone to reflect and consider if faculty would like to form a group to review, identify changes, revise, and update the documents, especifically the requirements as eLumen is being developed. It would be easier to update at the beginning of developing the new system.

Division reps and senators please share this information to their respective division and department chairs and anyone actively engaged in working on course outlines for review and revisions, especially new course outlines.

Cynthia asked if classes get GE if they don’t go through CC to get approval on the requirements.

Erik: The GE philosophy statement informs the specific requirements. This is what the CC used when doing curriculum reviews. Their aim is to make sure departments and initiators include adequate representation of these items. 

Kevin: GE criteria is based on the core values. Updating would involve an institutional wide examination of these GE criteria. 

Erik: Local GE requirement and philosophy should align with state and transfer requirements. locally, it does come down to the GE philosophy statement and  how courses are to fulfill those requirements.

Update on form submission (adobe sign vs. other ways to send the workflow)
. 
Only the online/hybrid form is on a workflow.

Question on signatures: Signatures of chairs and initiators are still forgiven. But, be sure to follow the proper department process.

Karen advised everyone to share information with the division/department about any revision or update.

Standing Committee updates

• De Anza Associated Student Body (DASB)
  Topic: DASB TOWN HALL
  Time: Nov 20, 2020 04:00 PM Pacific Time (US and Canada)
  RSVP for Students (for privacy and safety): https://forms.gle/J72dwFBTQJ7jSQzKA
  Zoom Link JUST for faculty, staff, admin, please do not share to students, Zoom link will be shared to them separately after their RSVP:
  https://fhda-edu.zoom.us/j/96560120011
• Self care week being planned, the week before finals; welcome suggestions.
  Karen and Elvin reported that Lead and SSH Student Voices is this Friday before the DASB town hall.
• Instructional Planning and Budget Team (IPBT)
  In the last meeting ICS/ IIS Dean Edmundo Norte led the Team in an exercise, “Social Justice Creation Story” to examine what formed and contributed to our core value in social justice. Edmundo asked each triad for words to describe their experience in the breakout rooms. The responses included “very rewarding,” “enjoyable,” “connecting as human,” “healing,” “humanizing,” “empathy.”
  Connection was the big word.
  There is an interest in building connections within the De Anza institution structure in a manner that honors the whole humanity. They were encouraged to listen, not just listen to the argument but listen to the heart of the other person.
  Going into the next meeting, they plan to look at the past, in the last 2 years, how decision making was done in IPBT. They will examine the process and the type of data used for making decisions. With these, they will move forward to make criteria for decision making in IPBT.
• College Planning Committee
  Chaired by Mallory Newell; Nov 12, first meeting for the quarter. The committee traditionally serves as accreditation committee that writes the accreditation report, sets accreditation visit in the 6-year cycle; 
  Last winter the committee began discussing a new role to track college funding for the equity funds, student success funds; the committee acts like a review committee on any of those funds not being spent on salaries; most of the monies are tied to salaries of employees doing equity and student success work; they started the discussion and developed a process to review those funds; there is not much money left. 
  Mallory has started to review and track current student success goals for the accreditation reports. The Midterm Report for the college updated the 6 action plans; some of the goals might be adjusted; the student success goal related to AP705 may be lowered slightly.
  
  

Constitution & By-laws Review

Continued with Constitution review.
Article VI, Section B; on senators and representation on the executive committee and voting membership
There were previously long discussion on proposed changes to executive committee membership
The students have withdrawn their request for voting membership;
They will retain their associate membership that gives them a voice as regular attendees. They are asking for one additional associate member seat for DASB, making 2 total seats.

There were discussions on the terms of office and the process for electing and appointing division representatives.

Communication has been between the deans and AS officers. Typically, AS officers check-in via email with the deans and current reps at the beginning and end of each Academic year. Senate officers rely on the dean and current rep to inform the officers if the reps have finished the term or will continue to serve.

The Senate has not asked divisions to select their representatives in any particular way. Some felt that it is important to have the divisions and areas report their process and report the names of their senators in a certain way to ensure inclusivity and transparency and openness.

in a lot of division; deans have to begging to get anyone to serve; people don’t want to commit to a 2 year term; it is common for division not to have any rep for awhile

People are more willing to serve one year and if they are happy, they may stay for a second year. Most of the time people do stay on for 2 years. Sometimes the 2 year commitment is difficult for some people to keep, with class schedule and other conflicts.

There was a proposal to change terms from 2 years to 1 year.

There is another proposal for “up to 2 years; with a defined process to elect and appoint senators, instead of people just showing up.”

Shorter terms lead to the loss of institutional knowledge. New people joining every year makes it more challenging, and has to constantly reintroduce and explain what is happening. It is appropriate to ask for a 2 year commitment from someone interested in serving in this body. It takes time to learn how it works, it takes time to become comfortable with other people in it. Encouraging a higher turnover rate does not serve the body. Need to address the problem of getting people to serve, rather than encouraging people to leave.

Revise the constitution to include transparency of process that apply to all divisions.. Division rep are not elected, but selected. One year term may be more attractive; but people need to get better with knowing how to navigate AS. That is a problem with turnover. But turnovers enable more voices and activity from more diverse faculty members.

More faculty serving on the executive committee even for one year will make for a more equitable campus because more faculty will be well informed on campus matters
.

Leave it up to the division, “Rep could serve one or two years as determined by the division.”

It's disconcerting that there is such a spelled out process for the P/T At-large reps and no processes on record at all for division reps.

Article VI, Section D Executive Committee meetings
Zoom participation makes a difference for an individual; can get more participation in senate if people don’t need to be on campus on Monday afternoons and can meet via zoom

Zoom meeting
The Senate has been meeting via zoom because of the pandemic and campus closure. Currently, the Constitution does not specify meeting in person. The Constitution is permissible in terms of the modality of the meeting. It is up to the senate executive committee and officers to determine which modality works best; The president who sets the agenda may set up the meeting in zoom. The Executive Committee can choose to approve or reject the agenda.

Some suggested a combo of having people come in person or on zoom. Also, the Senate will need a larger meeting room to accommodate the additional
members.

Some may not be able to participate regularly if the meeting is in zoom; leadership should make public the modality for a given year well in advance; that would help faculty determine if they could participate and put their names forward.

The Math department is already discussing having monthly meetings in person and in zoom. it is a standard practice in the academic world to have meetings that are both in person and virtual. There should be a co-host to monitor the zoom

Dawn has done workshops with people coming in person and on zoom; it is possible to do the combo.

People liked that flexibility.

Section F is a new section
Removal from Office
The Constitution is more general; the by-laws have more details.
This section was added in concert with the addition of the Code of Conduct (Article II, section C). It is important to have a methodology in the event that a senator has to be removed in the interest of the institution and that officer refuses to step down.

Article 7, election, section C
Some wanted to remove ‘re-employment preference” as the criteria for P/T faculty to serve as senators. There are people on both sides. There is an interest to know how many part timers and how many have re-employment preference.

Article VIII, Committees
Note: “classified staff” should be changed to “classified professional”
Committees refer to the academic senate committees, not all shared governance committees.

Timeline for the Constitution and By-laws Review
Karen planned on going through and reviewing the documents before voting on the amendments.

It is not realistic to vote on the revisions by this year. Aim to get it done by the beginning of spring quarter. The group will continue to review the document and make arguments; stay steady, push on, put shoulder to the wheel to make resolution about the changes that need to be made to the constitution and by-laws.

The vote has to go out to all faculty. It might be good to vote for the amendments at the same time as voting for officers.

Karen: Submit proposals for amendments by the end of the quarter, review over the break, finalize and vote in winter quarter.

Good of the Order

• Mary S: Facilities meeting 11-13-2020. Discussion of process/next step (avail on Facilities website). Process now requesting RFQ for Event Center and did visioning exercise for project. "What 1 word would you want to describe DeAnza's Event Center?" Good discussion and input.
• Bob S: Public Policy School is hiring 2-3 student interns for this year. Public Policy School is a collaboration between faculty and students that organizes the annual district, Foothill and De Anza, budgetary and legislative portfolio. The budget cycle kicks off in January. They use the portfolio for lobby visits with state senators and assembly persons. It is co-directed by Bob and Jim Nguyen; VIDA program: 
• https://docs.google.com/forms/d/e/1FAIpQLSchC_TivcFk0RSNroEbwtoCCBvYKHYR7XshI5WY1HKsgNhCsg/viewform
 
• Public Policy Application Deadline: Wednesday, November 25, 2020 5 pm
• Kimberly: I started my political advocacy work as a PPS intern! Really strongly recommend it for any students, please share the application info. 
 Paid advocacy work for students is so important!
• Join national voting work, Dec to Jan 5. Contact Bob S.
• Georgia on My Mind: https://www.youtube.com/watch?v=-DFhuE_XeT8
• Peaches - The Presidents of the United States of Americahttps://youtu.be/wvAnQqVJ3XQ
• Thursday is Transgender Day of Rememberance


Mary S motioned, Rusty seconded, to adjourn, no objection.

Division	Name	Present
President	Karen Chow	✔
Vice-President	Mary Pape	✔
Executive Secretary	So Kam Lee	✔
Part-time Faculty Representatives	Ishmael Tarikh	✔
	Mary Donahue	✔
Academic Services &  Leaning Resources	Cecilia Hui	✔
	VACANCY
Bio/Health/Environmental Sciences	Robert Kalpin	✔
	Anna Miller	✔
Business/Computer Science/ Applied Technologies	Rick Maynard	✔
	Hellen Pacheco	✔
Counseling  and Disability Support Programs & Services	Betty Inoue	✔
	Kevin Glapion*	✔
	Anita Vazifdar	✔
Creative Arts	VACANCY
	Elizabeth Mjelde	✔
Equity and Engagement	Cynthia Kaufman	✔
	VACANCY
Intercultural/International Studies	Anu Khanna	✔
	VACANCY
Language Arts	Shagun Kaur	✔
	Lauren Gordon	✔
Physical Education	Louise Madrigal	✔
	Rusty Johnson	✔
Physical Sciences, Math, & Engineering	Cheryl Balm (Fall) Lisa Mesh (W & Sp)	✔
	Terrence Mullens	✔
Social Sciences & Humanities	Rich Booher	✔
	Nellie Vargas	✔
Student Development & EOPS	Mary Sullivan	✔
	VACANCY
Curriculum Committee	Erik Woodbury	✔
Professional Development*	Dawn Lee Tu	✔
Administrator Liaison*	Lorrie Ranck
DASB Representative*	Kimberly Lam	✔
Faculty Association Representative*	Bob Stockwell	✔

*non-voting member

Guests:

Name	Position	Present
Lloyd Holmes	De Anza President
Rob Miesa	VP of Student Services
Christina Espinosa-Pieb	VP of Instruction
Pam Grey	VP of Administrative Services
Hyon Chu Yi-Baker	Director of College Life & Student Judicial Affairs
Marisa Spatafore	Associate VP of Communications & External Relations
Scott Olsen	Classified Senate	✔
Max Meyberg	De Anza Student Trustee
Mallory Newell-	Institutional Research
Moaty Fayek	Dean of Business/Computer Info Systems
Renee Augenstein	Articulation Officer
Mary Bennett	Tenure Review Coordinator
Daniel Smith	Dean of Creative Arts
Eric Mendoza	Dean of Physical Education and Athletics	✔
Alicia Cortez	Dean of Equity and Engagement
Randy Bryant	Dean of Career & Technical Education (CTE)
Kathryn Maurer	Foothill Academic Senate President
Isaac Escoto	FHDA District Academic Senate President
Pam Grey	Associate VP of College Operations
Laureen Balducci	Dean of Counseling, DSPS & Title IX Coordinator
Anita Kandula	Dean of Biological, Health, and Environmental Sciences
Michele LeBleu-Burns	Dean of Student Development/EOPS
Lisa Mandy	Director of Financial Aid
Nazy Gayloyan	Dean of Enrollment Services	✔
Edmundo Norte	Dean of Intercultural/International Studies
Jerry Rosenberg	Dean of Physical Sciences, Math & Engineering
Judy Miner	FHDA Chancellor
Elvin Ramos	Dean of Social Sciences and Humanities	✔
Patrick Gannon	Director, Book Store
David Ulate	FHDA Research & Planning
Mae Lee	Curriculum Committee Vice-Chair