General Meeting Information
Date: January 31,
Time: 2:30 - 4:20 p.m.
Time Topic Purpose Discussion Leader *** Subject to change until 2:30pm Friday *** 2:30-2:35
(representatives who have not updated their report-out and wish to, please do so)
D All 2:35-2:40 Approval of Agenda and Minutes from Jan. 24, 2022 A Balm, Lee 2:40-2:45
I All 2:45-2:50 Brown Act and AB 361
Needs and Confirmations
- Instructional Designer Online Education
- Replacement: At-Large Part-Time Faculty Senator
Pape 2:55-3:15 COOL J1 and J2 Modification Proposal (first read)
Stefonik, Ryer 3:15-3:45
District Hiring Procedue AP 4130
Balm 3:45-4:05 Virtual Posters
All 4:05-4:20 Report Outs and Good of the Order
To request to add an item to the agenda of a future Academic Senate meeting, email email@example.com by noon on the Wednesday before.
A = Action
D = Discussion
I = Information
Cheryl reminded representatives to update their report-out.
Approval of Agenda and Minutes from January 24, 2022
Diana moved, Lisa M seconded to approve both minutes and agenda. No objection. Agenda and minutes approved by unanimous consent.
Brown Act and AB 361
It has been 28 days since the last vote to invoke AB361 that allowed virtual meetings under certain conditions. The Senate will need to vote every 30 days to continue meeting online.
“Given we are in a state of emergency and meeting in person may present a clear present hazard to our health”
Erik motioned the Senate to continue to meet online for the next 30 days. Lisa M seconded.
Yes 19, No 0, Abstain 0. Motion passed.
Needs and Confirmation
Hiring Committee for Instructional Designer, Online Education
Lydia Hearn, Dean ASLR, Chair of Committee
Brandon Gainer, Faculty, Communications Studies, Online Faculty Coordinator
Dawn Lee, Faculty, Professional Development Director
Dave Garrido, Instructional Designer (Online Ed)
Jenny Vela, Instructional Associate (Online Ed)
? ACE representative
? EO Representative
Mark moved to approve, Shagun seconded, No objection, Unanimous consent.
Replacement: At-Large Part-Time Faculty Senator
Gokce Kasikci, Creative Arts, Graphic Design (Art), Part-time
Gokce (Blue) has been teaching part time at De Anza since 2016. A mother of three with twin infants. She has been pursuing an Educational Leadership Doctoral degree at SFSU. She was excited about serving in the Senate.
Mary D moved to confirm, Mark seconded.
Yes 20, No 0, Abstain 0. Gokce Kasikci confirmed.
Cheryl welcomed Gokce/Blue as a voting member of the Senate.
COOL J1 and J2 Modification Proposal (first read)
Ben Stefonik, Chair, Psychology Department, Foothill
Kerri Ryer, Political Science, Faculty Chair, COOL, Foothill
COOL, Committee for Online Learning, was a subcommittee of the Foothill Academic Senate. The committee’s charge was to focus on online or asynchronous instruction. The committee formed several sub working groups to focus on different online issues. One of the subgroups addressed issues in the J1 and J2 assessments.
During the 20-21 academic year COOL originated proposals to modify J1 and J2 assessment instruments to include hybrid instruction. They also proposed to name it “Classroom/Synchronous Instruction” to distinguish it from “Online/Asynchronous Instruction.” After several rounds of feedback and input from its 18 committee members, the committee voted to forward the proposal to both academic senates for discussion and inputs. The Foothill AS has voted to approve the proposal. COOL have come to present the proposal to the De Anza Academic Senate before moving forward for FA review and negotiations.
Other considerations in the proposal included increasing both the amount of time allowed and compensation granted for online and hybrid J1 evaluations.
Someone suggested that the committee submit the proposal to the FA Equity Task Force Evaluations Workgroup for review.
Shagun liked the new criteria. However, there are some double-barreled and triple-barreled questions. She suggested having sub criteria for evaluators to respond to each item separately.
There was a discussion on the definition of the word hybrid, particularly the need to clarify the combination of synchronous and asynchronous.
Erik: curriculum defines online as any classes with over 50% online instruction; hybrid is 1-49% online, synchronous or asynchronous makes no difference.
Cheryl suggested using the term “mixed modality.”
Dawn pointed out that there was also the possibility of hyflex.
Shagun Kaur in chat: https://www.asccc.org/resolutions/support-new-distance-education-definitions. These are the proposed definitions that ASCCC has endorsed and is still waiting for the State to accept.
The instrument was designed to be used with any combination of teaching modality. The committee will continue to clarify and develop tools to make evaluations as meaningful as possible for all modalities of instruction.
A group within FA was also working on revising J1 using the equity lens.
The committee is looking for approval from both Academic Senates before bringing the proposal to FA. This falls squarely in 10+1.
The Senate will be taking a vote on this and will keep in mind the FA negotiation timeline.
District Hiring Procedure AP 4130
Options for including students on faculty hiring committees
Cheryl summarized the previous discussions on including students in faculty hiring committees into five options to facilitate the continuation on this topic.
In the last meeting, the motion to remove all references that allow students to serve on faculty hiring committees was tabled.
Discussion before taking a vote on the motion.
Student input in tenure review would be the more appropriate place for student involvement.
There was an interest in postponing the vote until getting DASG input on this matter.
Mary P moved to table the motion for a maximum of two weeks to get DASB feedback; Mary D seconded.
Erik: when it was tabled last week, that would have been the appropriate time for someone to request two weeks to discuss with their constituents. This topic has been discussed for some time. It was tabled last week with the understanding that a decision will be made today. He did not support tabling it again.
Luiza will bring this matter to DASG for discussion this week.
Rick: DASG need to be informed on what will be involved with being on the hiring committee before they make an educated decision.
Cheryl volunteered to work with Dimetri and Adele to get DASG feedback.
Lee: Has this body been provided with the proposals for student compensation structures and workload for each of the presented options? Are these proposed hiring committee activities expected to be free labor on the part of the students? It seems that would be informative for DASG in their discussions of the proposals.
Cheryl: The students, just like part time faculty, would not be compensated.
On training. The students will have to go through the same EO training for serving on full hiring or search committee members.
Vote to table motion for a maximum of two weeks.
Yes 14, No 4, Abstain 1. Motion to table passed.
Discussion and vote on the proposed changes that addressed part-time faculty applicants getting interviewed.
“When the applicant pool contains part-time faculty who meet minimum qualifications and have reemployment preference in the division at the college hiring the position, at least two of these applicants shall be included in candidates selected for an interview.”
Mark moved to approve the proposed changes without the highlight section. Rusty seconded.
Yes 14, No 6, Abstain 0. Motion passed.
Discussion on extending the same consideration to district employees who meet minimum qualifications to be interviewed for full time administrative and classified positions.
Christina clarified that it has been De Anza practice to interview all internal employees that meet minimum qualifications. It has not been limited to two. It has not been in writing but has been in practice for hiring committees for administrative positions.
It was suggested that it should be committed to writing like a MOU. Cheryl will report back on that next week.
Someone noted that every part time counselor at De Anza that applied for a full time counselor position got an interview. It was also unwritten. All current employees were guaranteed an interview for any positions for which they have minimum qualification.
Diana motioned, Erik seconded to extend time by 10 minutes. Unanimous Consent
This resolution reflected the March 11, 2019 Senate decision to include part time faculty on senior administrative staff hiring committees. That was rejected by DDEAC. Christina had the idea of doing this through the college level with a resolution rather than through the district.
The resolution will be back for a vote next week. Send feedback to officers or come to the Senate office hours.
Faculty Membership on Administrator Hiring Policies draft document from the March 4, 2019 AS meeting. This was voted and approved on March 11, 2019.
Mark, Mary D, Mary P, Rana, and Rick shared their posters.
Report-outs and Good of the Order:
Mark motioned, Erik seconded, to adjourn, no objection.
So Kam Lee
Part-time Faculty Representatives
Academic Services &
Career Technical Education & Workforce Development
Counseling - General
Counseling - Embedded
Disability Support Programs & Services and Adapted PE
Equity and Engagement
Physical Sciences, Math, & Engineering
Social Sciences & Humanities
Student Development & EOPS
Dawn Lee Tu
Faculty Association Representative*
Affinity Group Representatives*
Glynn Wallis, BFSA
De Anza President
VP of Student Services
VP of Instruction
VP of Administrative Services
Hyon Chu Yi-Baker
Director of College Life & Student Judicial Affairs
Associate VP of Communications & External Relations
De Anza Student Trustee
Dean of Business/Computer Info Systems
Tenure Review Coordinator
Dean of Creative Arts
Dean of Physical Education and Athletics
Dean of Language Arts
Dean of Equity and Engagement
Dean of Career & Technical Education (CTE)
Foothill Academic Senate President
FHDA District Academic Senate President
Dean of Counseling, DSPS & Title IX Coordinator
Dean of Biological, Health, and Environmental Sciences
Dean of Student Development/EOPS
Director of Financial Aid
Dean of Enrollment Services
Dean of Intercultural/International Studies
Dean of Physical Sciences, Math & Engineering
Dean of Social Sciences and Humanities
Director, Book Store
FHDA Research & Planning
Curriculum Committee Vice-Chair
Faculty Director of Equity, Social Justice & Multicultural Education
Meeting ID: 965 2582 7103
Phone one-tap: +16699006833,,96525827103# US (San Jose)