General Meeting Information

Date: February 4, 2019
Time: 2:30 - 4:30 p.m.
Location: ADM 109

  • Agenda

    Time Topic Purpose Discussion Leader
    2:30 - 2:35 p.m. Approval of Agenda & Minutes from January 28 meeting A
    • Chow
    • All
    2:35 - 2:45 p.m. Needs and Confirmations I/D/A Pape
    2:45 - 3:15 p.m. Student Learning Outcome Assessment Form & Curriculum Process (2nd discussion) I/D/A
    • Pape
    • Chow
    3:15 - 3:35 p.m. Board Policy and Administrative Policy 4100 Graduation Requirements for Degrees and Certificates (3rd Read/Discussion) I/D/A Chow
    3:35 - 3:55 p.m. Board Policy and Administrative Policy 4230 Grading and Academic Records (2nd Read/Discussion)


    3:55 - 4:20 p.m. Course Scheduling and Enrollment Management Task Force Update and CCCCO/IEPI Strategic Enrollment Management (SEM) Institute I/D Chow
    4:20 - 4:30 p.m. Good of the Order I All

    A = Action
    D = Discussion
    I = Information

  • Minutes

    Meeting Minutes

    Approval of Agenda & Minutes from January 28 meeting
    • Agenda approved
    • Minutes approved

    Needs and Confirmations
    • Hiring Committee for Health Services Director needs 1 faculty member.
    • Two faculty submitted their names for consideration: Mary Sullivan and Sherri Cozens
      • Mary S was approved (14 votes), Sherri Cozens (3 votes),  abstentions (1)

    Student Learning Outcome Assessment Form & Curriculum Process (2nd discussion) 
    • Karen reminded the committee of the discussion around the SLO form from the prior meeting. 
    • Tim Shively reminded the group of the concerns from Faculty Association that he summarized at the January 28 Academic Senate meeting.
    • Motion was made by Susan T. to remove the form (seconded by Mary S.)
      • A friendly amendment was made by Kim P. to remove the SLO form from SLO website
      • An additional friendly amendment was made by Karen C. to remove the SLO form from all areas where it is currently present, specifically the curriculum committee website.
      • Concerns from Erik W. communicated to Karen via email:
        • 1. There seem to be inequities between PT and FT expectations
        • 2. The discussion about how to incentivize SLO work is important and needs real methods to either provide extra compensation or recognize that these are duties we should already be doing and hold people accountable for that.
        • 3. If we don't adequately address point #2 I'm worried we'll just burn out currently involved faculty and see decreased participation later.
      • More discussion ensued around the subject. Discussion ended
      • Vote: in Favor (20 ), Opposed (0 ), abstentions (0)
    • Kim- do we care about how this was institutionalized and ensuring that it does not occur again? 
      • Karen responded that this situation has opened up and has allowed us to discuss in a collegial manner to come to a decision. This will be addressed again when we have to address the accreditation process. We should address the SLO issue as soon as possible.
      • Ishmael T. pointed out that there is a culture of not following the process that has to change, and that the SLO situation reflects the problem when the Academic Senate leadership uses expediency as the reasoning for not following well-established processes.
    • Discussion about the history of this situation, including process, accreditation, accountability, the composition of College Council, SLO inclusion in the faculty contract and educational “outcomes,” SLO process has become too bureaucratic and has become burdensome rather than engaging.

    Board Policy and Administrative Policy 4100 Graduation Requirements for Degrees and Certificates (3rd Read/Discussion)
    • Karen reported feedback 
    • One question from the committee regarding the ethnic studies course as included in the administrative policy statement. Questions:
      • How often do ethnic studies courses need to be offered?
      • If offered and canceled, are we meeting policy?
    • Title 5 language indicates that there must be ethnic studies courses that meet the GE requirement offered. We are in compliance because we have many courses that are offered regularly. 
    • Language in AP4100 suggestion: “Ethnic studies must be offered per Title 5”
    • Karen will bring back Academic & Professional Matters (APM) committee response when it is given.

    Board Policy and Administrative Policy 4230 Grading and Academic Records (2nd Read/Discussion) 
    • Further discussion regarding the “FW” grade specifics. 
    • Like an “F,” a “FW” grade results in a 0 grade point average on the transcript
    • The grade symbol “FW” is driven by a Financial Aid need to identify “unofficial withdrawals,” which are defined by when a student stops attending after the Withdrawal drop deadline. 
    • Whether to have an FW grade option is a local decision.
    • Discussion ensued as to when an “F” is earned (e.g. students’ work does not meet the course objectives), and when a student fails because they have stopped attending and submitting work.  The FW would specify the latter. Some faculty see students who stop attending after submitting work that does not earn passing grades; even though the students stopped attending, the work submitted up to that point earned an “F.”  In that situation, a faculty could assign either “F” or “FW.”
    • Some committee members do not feel ready to vote on this at this time and wish to have more time to discuss with other faculty what they think of this grade policy..
    • Nazy is going to send to Karen documents explaining the history leading up to this situation to share with the Executive committee.

    Course Scheduling and Enrollment Management Task Force Update 
    • Karen provided an update: Lorrie agrees to support the task force, she is excited for an innovation space for course management and enrollment. 
    • Ishmael will send the electronic copy of the Charge that Executive Committee voted on, so that we can bring it back to the executive committee.
    • Interest in the enrollment institute please speak up- SEM

    Good of the Order
    • No good of the order

    Officers and Senators

    Executive Committee Members Present

    Name Position Present
    Karen Chow President Y
    Mary Pape Vice President  Y
    Alicia Del Toro Executive Secretary/Treasurer Y
    Ishmael Tarikh PT Y
    Mary Donahue PT  
    Paul Klingman App Tech
    Vacancy App Tech  
    Bob Kalpin BHES
    Gayatri Pal BHES Y
    Mia Breen Bus/CIS  
    Mary Pape Bus/CIS Y
    Ron Dunn CA Y
    Vacancy CA  
    Julie Kennedy CD&E  
    Betty Inouye Counseling  Y
    Rob Clem Counseling  Y
    Kevin Glapion DSPS Y
    Anita Vazdifar DSPS Y
    Vacancy ICS/IIS  
    Marc Coronado ICS/IIS Y
    Cheryl Balm PSME  
    Lisa Mesh PSME  Y
    Vacancy LA  
    Kim Palmore LA Y
    Susan Thomas SSH Y
    MyLinh Pham SSH Y
    Louise Madrigal PE Y
    Vacancy PE  
    Tom Dolen LR  
    Mary Sullivan SD Y
    Mae Lee Curriculum Committee  Y

    Guests Present

    Name Position Present
    Thomas Ray Administrator Liaison Y
    Josephine Lukius DASB Representative Y
    Bob Stockwell Faculty Association Y
    Christina Espinosa-Pieb Interim De Anza President  
    Rob Mieso VP of Student Services  
    Lorrie Ranck Acting VP of Instruction  
    Susan Cheu VP of Administrative Services  
    Hyon Chu Yi-Baker Director of College Life & Student Judicial Affairs  
    Marisa Spatafore Associate V of Communications & External Relations  
    Lorna Maynard Classified Senate President Y
    Hayman Wong De Anza Student Trustee  
    Mallory Newell Institutional Researcher  
    Moaty Fayek Dean of Business/Computer Info Systems  
    Renee Augenstein Articulation Officer  
    Mary Bennett Tenure Review Coordinator  
    Sheila White-Daniels Dean of Counseling  
    Vacancy Dean of Creative Arts  
    Alicia Cortez Dean of Equity and Engagement  
    Sam Bliss Interim Dean of Physical Education  
    Isaac Escoto FH Academic Senate President  
    Carolyn Holcroft FHDA District Academic Senate President  
    Pam Grey Associate VP of College Operations  
    Stacey Shears Dean of Disability Support Programs & Services  
    Anita Kandula Dean of Biological, Health, and Environmental Sciences  
    Michele LeBleu-Burns Dean of Student Development/EOPS  
    Lisa Mandy Director of Financial Aid  
    Nazy Galoyan Dean of Enrollment Services Y
    Edmundo Norte Dean of Intercultural/International Studies  
    Jerry Rosenberg Dean of Physical Sciences, Math & Engineering  
    Judy Miner FHDA Chancellor  
    Dawn Lee Tu Faculty Director of Office of Professional Development Y
    Carolyn Wilkins-Greene Dean of Social Sciences and Humanities  
    Kelly Swanson Director, Book Store  
    David Ulate FHDA Research & Planning  
    Tim Shively FHDA Union President Y
    Abhiram Rishi Prattipati La Voz Y

Documents and Links

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