November 21, 2022

Attendance

Minutes

I. Call to Order and Report Outs

Welcome

Cheryl reminded representatives to update their report-out.

Approval of Agenda and Minutes from November 14, 2022

Erik Woodbury moved, Rajveet Singh seconded to approve both minutes and agenda. No objection.  Agenda and minutes approved by unanimous consent.

Public Comment 

• Marc Coronado had a question about the gender makeup and selection of the chancellor’s hiring committee. There was a concern over the gender balance in the committee, 10 men and 5 women.  Cheryl Jaeger Balm explained the selection of the faculty seats. Tim Shivley represents FA, a Foothill female faculty member as assigned to the district part-time seat, and Foothill selected their rep. The De Anza seat was open to full-time faculty with tenure and  part-time faculty with REP (re-employment preference). Daniel Solomon was selected by ranked choice voting. 
• Alicia Mullens updated on her recent meeting to establish the “preferred name” procedure for employees at the district. They discussed two options. First, allow people to directly change their names in Banner. The second option, people submit a form to ETS (Educational Technology Services) for changes. ETS is leaning towards the second option while Alicia preferred the first option.  Cheryl Jaeger Balm will agendize this for discussion and more faculty support.
• Mark Landefeld pointed out that some schools are taking Thanksgiving week off as a fall break week on their educational calendars. He wondered if there was discussion on the district level regarding moving toward such a calendar. Attendance tends to be very light on this week.  Faculty have achieved very little during Thanksgiving week in terms of teaching. Some would like to have Wednesday off. Some faculty members had to take personal leave on Wednesday. That is also a heavy travel day for students. The academic calendar is negotiated by FA.

Report Outs in the PDF

II. Needs and Confirmation

Hiring committees - confirmations

• Spanish Instructor
• Debbie Lee, Dean IIS
• Hau-fu Liu, Faculty, Mandarin
• Carmen Lizardi-Folley, Faculty, Spanish
• Patricia Crespo-Martin, Faculty, Spanish
• Pablo Hernandez Lopez, Classified, Student Success Center
• Jeannette Garcia, Classified, EO Rep

Marc Coronado moved to confirm, Alicia Mullens seconded. No objections; committee approved.

District and College committees - needs

• Faculty reps (3) for the Vice President of Instruction Search Committee
• This item has been moved from Confirmations to Needs. They would like to get more applicants to form a more diverse committee. There were no part time applicants.

District and College committees - needs

• Faculty reps (3) for the Program Allocation Committee (PAC) - to be confirmed next week
• Noncredit rep (1) for the Curriculum Committee
• Academic Senate Part-time representative

Cheryl Jaeger Balm asked for help to recruit volunteers for the Vice President of Instruction Search Committee and for the Program Allocation Committee (PAC). There was only one volunteer for PAC so far. 

Erik Woodbury: Please actively recruit people from your areas that you feel would provide positive contributions to our campus committees. Also, please consider whether you wish to serve on any open spots.

Link to register interest on College Committees:

https://docs.google.com/forms/d/e/1FAIpQLSd0Td_dhqszsgjMPmK3t7Oh4QgCIMRV-aS4Lqs49uRXWFa90g/viewform?usp=sf_link

Cheryl Jaeger Balm asked for 2 volunteers to join her in the Project development interviews with AMS Planning and Research Group for the new Event Center. They have been hired by the district as consultants to conduct market analysis and develop plans for the Event Center that will replace the Flint Center using Measure G bond funds.  Marco Marquez and Mari Tapia are interested in serving.

III. Old Business

Voting method for PAC membership next week

Discussion on the eligibility requirement for PAC membership. IPBT (Instructional Planning and Budget Team) qualification was full time tenure, part time with REP (re-employment preference).  People on the Program Allocation Committee (PAC) may have to make decisions, especially around budget, that disagree with their supervisors. The committee members should be protected in order to have strong voices without worry about retribution.  

PAC membership includes a dedicated seat for part time faculty and the meetings will be open to the public. The Academic Senate Vice President is one of the tri-chairs. Therefore, the Academic Senate can communicate and raise issues with PAC leadership easily.

Should we “recommend,””strongly recommend,” or “require” tenure/REP for faculty reps on PAC?  Shagun Kaur motioned to make REP for adjunct and tenure for full timers, respectively, a "Recommended"/"Preferred" qualification for PAC. Mark Landefeld seconded.

Erik Woodburymoved to amend the motion to “Required.” Salvador seconded.

Yes 11, No 7, Abstain 2. Amendment passed.

Amended motion:  Make REP for adjunct and tenure for full timers respectively a "Required" qualification for PAC.  Motion passed.

Discussion on the voting method:  Do people have to name the PAC seat they are running for?  Do we allow people to run for more than one seat

Should volunteers:

1) Run for a specific seat (e.g. part-time, non-instructional, at-large) or

2) Apply, and all eligible applicants appear in each election, or

3) other?

Will applicants be automatically "rolled over" if there is no one applying for the other seats?

It allows for certain areas to also advertise and solicit volunteers with an internal process as has always been the ethos of the Academic Senate.

Shagun Kaur moved that people should specify the seat they are applying for to represent faculty for PAC. Alicia Mullens seconded.  Yes 18, No 0, Abstain 2. Motion passed.

The Academic Senate will vote on 3 designated PAC faculty seats next week: 1 part-time, 1 non-instructional / student services, 1 at-large.

Curriculum Signatories: Deans standing in for Department Chairs? (tabled last week) first read

Confirmation for what the deans have been doing. The deans have been standing for department chairs when there is no one in that role.

Shagun Kaur: Questions on the past practice. Do deans consult faculty in the discipline, adjuncts or otherwise, when signing off on this? Also, do adjuncts get any compensation to do this work?

Christina G. Espinosa-Pieb: Yes, deans always speak with the initiator, and part-time faculty who work on curriculum (because there is no full-timer in the area) get paid.

Erik Woodbury: They have approved curriculum without dean signature.

Rana Marinas: Is there a description of a chair?

Erik Woodbury: Currently, there is not a single agreed upon job description. This will be back for discussion. Email Erik with further questions.

IV. New Business

Regular and Substantive Interaction - Part of AP 4105 Distance Education (first read)

This document has been updated for distance education courses, particularly hybrid or online courses. It has been reviewed and approved by the curriculum committee. Foothill has inserted the text in red.  Review and email Thomas Ray and/or Erik Woodbury with questions or comments prior to the next meeting.

Student Equity Plan 2.0 (2022-2025) (first read)

Mallory Newell and Alicia Cortez presented the Student Equity Plan for 2022-2025.  Since 2016 they have been reporting to the state annually a Student Equity Plan identifying areas where they found equity gaps and their efforts to close these particular equity gaps across the campus. They addressed those issues in the Equity Reimagined Plan.

The State asked them to examine and to evaluate 5 metrics shown in page 6. Malory and Alicia explain the data on page 6.

The plan must be reviewed and signed by Nov 30 by the Academic Senate President, the Guided Pathways Chair, and certain senior administrators.

Read and send questions and comments to Alicia Coretz or Cheryl Jaeger Balm. Be ready to vote on it by the next meeting.

IV. Other Items

Virtual Posters

Good of the Order

Happy Thanksgiving!

Adjournment

Erik Woodbury motioned, Rajveet Singh seconded, to adjourn, no objection.