General Meeting Information

Date: October 15, 2018
Time: 2:30 - 4:30 p.m.
Location: ADM 109

  • Agenda

    Time Topic Purpose Discussion Leader
    2:30 - 2:35 p.m. Approval of Agenda & Minutes from October 8 meeting A
    • Chow
    • All
    2:35 - 2:45 p.m. Needs and Confirmations I/D/A Pape
    2:45 - 3:15 p.m.

    Committee Reports

    • IPBT
    • Viability Committee
    • Campus Budget
    • New Senate Taskforce on Course Scheduling and Enrollment Management
    • Chow
    • Pape
    • others
    3:15 - 3:45 p.m. ASCCC Fall Plenary Resolutions Discussion I/D Chow
    3:45 - 4:15 p.m. New MyPortal Features


    • Chiem Shih
    • Joe Moreau
    4:15 - 4:25 p.m. Continued Discussion of ASCCC Resolutions


    • Chow
    • All
    4:25 - 4:30 p.m. Good of the Order and Appreciations



    A = Action
    D = Discussion
    I = Information

  • Minutes

    Meeting Minutes

    Approval of Agenda & Minutes from October 8 meeting
    • Agenda approved (Motioned by Mary S, Seconded by Mary D)
    • Minutes approved (Motioned by Mary S, Seconded by Mary D)

    Needs and Confirmations 
    • Mary P - attach Excel file (Vote on the SRPC)
    • Motion to table EAC vote (Erik, seconded by Kim P.)
      • Approved
    • Motion to undo tabling EAC vote (Erik, seconded by Kim P.)
      • Approved
      • Discussion opened
        • Cheryl - Email distributed from Alicia C., does not appear that the call for the three EAC faculty member voting positions was sent to all faculty.  EAC meetings are open to all to attend.
        • Mary D- is there a way we could receive statements from interested faculty for the positions before Exec Committee votes? Discussion
        • Concern that opportunity is being offered to small groups rather than to faculty at large
        • Motion- Erik - moved that requests for membership for campus committees be forwarded to all faculty (Mary D -Seconded)
          • Friendly amendment- Ishmael, also that call include a request for candidate statements of interest (Mary S seconded)
          • Friendly amendment accepted by Erik
          • Discussion, Clarification - the body will decide if candidates who do not submit statements will still be considered. Karen- concerned that the emailing will be overwhelming, discussed logistics. 
          • Karen requests to close the discussion, move to vote. Erik motioned to close the discussion, Cheryl seconded. 
          • Vote: Passed.
      • Motion to table approved.

    Committee Reports
    • IPBT
      • Next IPBT meeting is 4-5pm, Oct 16th- recommendations for IPBT from the viability committee regarding programs under consideration will be made (these programs include Football, Water Polo Women, Wildlife Science Technology, and Nursing).
      • Posted IPBT Minutes from Spring 2018  May 1 and June 5 meetings are specific to these considerations
      • Discussion on IPBT and Viability
      • Kim P- Is there a committee for administrative PBT? Yes.
    • Viability Committee
      • Explanation and discussion 
    • SSPBT
      • Kevin G. reported- SSPBT Recommendations for budget reductions were made at the end of June to College Council.  President Murphy did not accept those recommendations, stating that the number of cuts to counseling positions was unacceptable, and directed SSPBT to return with reorganization proposal.  On October 4, two reorganization proposals involving eliminating the Dean of Counseling position were presented by Rob Mieso to SSPBT, and a special meeting was called on October 11 to vote on the proposals.  There were many abstentions on the vote. See SSPBT notes:
    • Campus Budget
      • VP of Administrative Services Susan Cheu, Classified Senate President Lorna Maynard, Mary Pape and Karen Chow met to discuss the Campus Budget Committee.  Since the IPBT, SSPBT, and APBT make recommendations regarding planning and budget in those areas to College Council, the Campus Budget committee now does not make any recommendations to College Council.  A proposal for Academic Senate to consider is whether to phase out Campus Committee and increase the number of voting faculty members on APBT from one to three, which would equal the number of voting administrator and classified members. The co-chairs of APBT are Susan Cheu and a Classified staff (currently Sally Gore). 
    • New Senate Taskforce on Course Scheduling and Enrollment Management
      • EAT has been suspended and now we have the option of having our own task force for senate.

    ASCCC Fall Plenary Resolutions Discussion
    • Karen asked Executive Committee for any objections to extend discussion for the prior item due to the time running long for the needs and confirmations discussions, and this item would be agendized for October 22 meeting.  No objections.
    • Did not get to this at this meeting

    New MyPortal Features and E Print
    • Joe and Chien explained the reason for the MyPortal update and change to applications (previous vendor for the technology stopped providing service; old MyPortal had not been updated in many years; new apps were built in-house.  They apologized for some apps not being fully functional until several weeks after the launch, in particular the Payroll app.. Q and A. 
    • Joe and Chien presented ePrintit student printing data/graph showing that student printing on ePrintit has sharply declined after 2011

    Continued Discussion of ASCCC Resolutions 
    • Did not get to this. Will be agendized for October 22 meeting.

    Good of the Order and Appreciations

     Officers and Senators

    Executive Committee Members Present

    Name Position Present
    Karen Chow President Y
    Mary Pape Vice President  Y
    Alicia Del Toro Executive Secretary/Treasurer Y
    Ishmael Tarikh PT Y
    Mary Donahue PT Y
    Paul Klingman App Tech Y
    Vacancy App Tech  
    Bob Kalpin BHES Y
    Gayatri Pal BHES  
    Mia Breen Bus/CIS Y
    Mary Pape Bus/CIS Y
    Ron Dunn CA Y
    Vacancy CA  
    Julie Kennedy CD&E Y
    Betty Inouye Counseling  Y
    Rob Clem Counseling  Y
    Kevin Glapion DSPS Y
    Anita Vazdifar DSPS Y
    Catie Cadge Moore ICS/IIS Y
    Veronica Neal ICS/IIS Y
    Cheryl Balm PSME Y
    Vacancy PSME  
    Iva Tracey LA
    Kim Palmore LA Y
    Susan Thomas SSH Y
    MyLinh Pham SSH Y
    Louise Madrigal PE Y
    Vacancy PE  
    Tom Dolen LR Y
    Mary Sullivan SD Y
    Eric Woodbury Curriculum Committee Y

    Guests Present

    Name Position Present
    Thomas Ray Administrator Liaison Y
    Vacancy DASB Representative  
    Bob Stockwell Faculty Association Y
    Christina Espinosa-Pieb Interim De Anza President  
    Rob Mieso VP of Student Services  
    Lorrie Ranck Acting VP of Instruction  
    Susan Cheu VP of Administrative Services  
    Hyon Chu Yi-Baker Director of College Life & Student Judicial Affairs  
    Marisa Spatafore Associate V of Communications & External Relations  
    Lorna Maynard Classified Senate President Y
    Hayman Wong De Anza Student Trustee  
    Mallory Newell Institutional Researcher  
    Moaty Fayek Dean of Business/Computer Info Systems  
    Renee Augenstein Articulation Officer  
    Mary Bennett Tenure Review Coordinator  
    Sheila White-Daniels Dean of Counseling  
    Vacancy Dean of Creative Arts  
    Alicia Cortez Dean of Equity and Engagement  
    Sam Bliss Interim Dean of Physical Education Y
    Isaac Escoto FH Academic Senate President  
    Carolyn Holcroft FHDA District Academic Senate President  
    Pam Grey Associate VP of College Operations  
    Stacey Shears Dean of Disability Support Programs & Services  
    Anita Kandula Dean of Biological, Health, and Environmental Sciences  
    Michele LeBleu-Burns Dean of Student Development/EOPS  
    Lisa Mandy Director of Financial Aid  
    Vacancy Dean of Enrollment Services  
    Edmundo Norte Dean of Intercultural/International Studies  
    Jerry Rosenberg Dean of Physical Sciences, Math & Engineering  
    Judy Miner FHDA Chancellor  
    Dawn Lee Tu Faculty Director of Office of Professional Development  
    Carolyn Wilkins-Greene Dean of Social Sciences and Humanities  
    Kelly Swanson Director, Book Store  
    David Ulate FHDA Research & Planning  
    Cecilia Hui Librarian Y

Documents and Links

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