May 3, 2021

Approval of Agenda and Minutes from April 26, 2021 Meeting

• Agenda approved.
• Minutes approved.

Public Comment on items not on agenda (Senate cannot discuss or take action)

Rusty trained on campus today with 9 players from 11:30 to 1 pm. They talked about transferring and nutrition.  Things are much better

President holmes also announced in the Senior Staff meeting that in addition to athletics, CTE programs like DMT (Design Manufacturing Technology), and Auto Tech will also have in person classes

Mary D shared in chat an announcement from FA about the board meeting tonight.

• agenda:  http://www.boarddocs.com/ca/fhda/Board.nsf/Public. 
• “Please note that the public session of the regular meeting is scheduled to begin at 6:00 p.m.  

Terrence: The email I just received from Scheduling has said that Fall is going to be mostly online again. Is that true?
The assumption was that scheduling for 21/22 will be the same as this spring, that it will be mostly online. It was suggested that department chairs should be having conversations with their deans about options faculty and students are interested in.

Mary D shared that West Valley College has started registration for the fall. 

• West Valley College has a schedule of classes webpage of on campus, in person classes, as well as hybrid or hy-flex (where students can participate both face-to-face and online) classes: https://www.westvalley.edu/classes/face-to-face.html
• She suggested that Senate request for a similar website listing all courses at De Anza; 
• Karen will bring that request to her meeting with Christina and Lorrie.

Needs and Confirmation

Needs
Faculty representative on District Energy and Sustainability Advisory Committee 

FA Equity Task Force Evaluations Workgroup (need 2)
Already has 3 volunteers,  will vote on next meeting

Confirmations Summary of Details

Hyon Chu Yi-Baker as replacement for Mary Sullivan as division faculty on Wil Firmender's Tenure Review Committee
Terrence moved, Betty seconded
Yes 15, No 0, Abstain 1, confirmed

IMPACT AAPI Counselor/Coordinator Hiring Committee
Alicia Cortez, Dean E&E, Chair of Committee
Christine Chai,  English/ESL Faculty
Tom Nguyen, BHES Counselor
Jorge Morales, FYE Counselor, Equity & Engagement
Noemi Teppang, Counselor, International Student Program
Sushini Chand, Student Success Specialist
TBD, EO Representative

Cynthia moved to confirm, Betty seconded.
Yes 15, No 0, Abstain1, confirmed.

There will be needs for EO reps for the other 8 positions approved for hiring for fall 2021. The deans are anxious to move ahead with hiring committees.

Mary D asked about EO training.
EO Reps training
https://hr.fhda.edu/_downloads/03.03.21_EO%20Training.pdf
Next EO Training, May 14, 2021,10:00 am - 12:00 pm

If someone has already attended a training once, they may be able to complete an alternate assignment where you send Pat Hyland a reflection on 3 videos, articles or other materials.

Constitution & By-laws 

Final discussion and approval.

Constitution revision--April 26 version--approved April 26 with exception of items in red highlight

Constitution revision--May 3 version--updated red highlight items for review and approval

ARTICLE III, Section A.  Regular Membership

Membership in the Academic Senate shall consist of all faculty (full and part-time) at De Anza College. (Reference: Title 5, Subchapter 2, Section 53200). Part time faculty remain active employees of the district until they complete an Appendix S3, or until they haven't had assignments for 3 years, and their Dean approves them to be terminated.

ARTICLE VII. Section B.2  

Voting.  The election of a candidate or passage of Senate initiatives will be determined by a simple majority vote of the Academic Senate membership voting. In all elections, all Academic Senate members shall be entitled to one (1) vote.

Section C. 1 a. Senators needed to start a new term on the Executive Committee shall be elected via an open, transparent and inclusive process, determined by faculty consensus, and announced by the Dean/supervisor/designated representative of each area. elected by each division prior to the end of the Spring Quarter. These elections shall be conducted by the division's present Senators.

Section C.1b. For any senatorial vacancy on the Executive Committee due to a resignation or a removal of a Senator by vote of the Division, the Division concerned, upon being notified by the President shall elect a faculty replacement. Vacancies for Senator positions must be publicized by the Dean/supervisor/designated representative to the entire division/area. Faculty consensus must determine the open, transparent, and inclusive process used in the division/area to fill vacant Senator position(s).

Erik moved, Terrence seconded to approve the sections in red.
Yes 18, No 0, Abstain 0

Bylaws revision--most updated draft

Teal blue highlighted text indicates the substantive changes/updates that have been proposed and previously discussed and approved. Yellow highlights indicate wording clarity and/or minor update edits

Cynthia moved to approved, Betty seconded

Erik added an amendment to approve the By-laws contingent on the Constitution being approved by the full faculty. The Executive Committee will vote later on this, to make sure that there is no mismatch between the Constitution and By-laws. The amended by-laws would not take effect until the Constitution is approved.

There was no objection to the amendment to the motion.

Yes 18, No 0, Abstain 0. By-laws approved.

Academic Senate Elections timeline & document 

Review of the Elections timeline and process

Karen shared the draft of the email that will go out to all faculty to announce the Academic Senate election call for candidates and timeline.

Faculty members will be voting for the 2 open positions (Academic Senate President and At Large Part-Time Faculty Representative) and the proposed amendment to the Academic Senate Constitution and By-Laws.

Standing Committee updates

DASG, logo contest until May 13; Racial Justice town hall, May 13, 4 pm; new senator training continues.

College Council 4/22 meeting 
Shared governance task force update; each affiliation group will send 2 members to the task force.

President Holmes shared that he feels that the college may be better served by a single budget committee, rather than the current, separate planning and budget teams or committees.

The task force will be investigating the shared governance structure at other colleges and make their recommendation. 

Laureen, Task Force Chair, mentioned that IEPI, Institutional Effectiveness Partnership Initiative, have a grant program to review and give feedback.

LGBTQ+/Survey Results presentation, by Chesa Caparas

District Facilities Master Plan, on the May 3 board meeting agenda
Karen went over the De Anza section of the master plan. Mary Sullivan, Tim Shivley and Eugene Rodriquez serve on the task force. The proposed plan included a  new campus gateway near Flint center, to be called DA Event Center, Student Support Area, Arts Area; PE and Athletics Complex.

Senior Staff Zoom
For graduation, there will be no formal in person commencement. Students will have the opportunity to take commemorative photos and purchase a graduation box; financial assistance is available; there will be an online video ceremony; there is no plans to involve faculty.
Candid series: “Why Black Lives Matter, not All Lives Matter”

Chancellor’s Zoom
Foothill has developed the first of its kind apprenticeship in their dental program.

New bill on baccalaureate degrees at community colleges, changing from pilot program to full fledged program; the degree is in high demand, especially in CTE, Career Technical Education areas.

The Multicultural Staff Association has been reactivated. 

The State Chancellor urges all students, faculty and staff to get vaccinated against COVID. The current position is not to require vaccination; some colleges do require vaccination. There has been and will be discussion on this subject.

More discussion and poll. 13 were in favor of mandatory vaccination before people are allowed to return to campus. 

Library lab is opening soon; Cecilia asked about on site testing for athletes returning to campus, will testing be available to students using the computer lab.

Testing and physicals for athletes were part of the athletes return to training plan. CARES money is paying for the testing. Also, in accordance with CCCAA recommendation and guidelines.

COVID Vaccine Education Series @ Foothill: https://www.foothill.edu/sli/events/covid-series.html

https://www.deanza.edu/return-to-campus/programs.html

https://marydonahue.org/covid-vaccine-faqs

Encourage the administration to be proactive in making the vaccine available and/or requiring proof of vaccine to be on campus.

FA Senate Liaison Meetings
Faculty hiring procedure meeting, working on a new draft of the faculty hiring procedures.

Opportunity across district on consultation and developing curriculum

Most of the work is done at department or division level. Foothill and De Anza procedures are different. Discussed plans to engage counterpart departments, from the two colleges in discussions around things such as new courses and programs and degrees and certificates.

Good of the Order

• Dawn: May -une Staff development, VRC to register
• May is AAPI HERITAGE MONTH
• DE ANZA STANDING AGAINST RACISM events, including Ethnic Studies Faculty Multiracial Panel Friday Series of discussions from April 30-May 28
• Terrence motioned, Cynthia seconded, to adjourn, no objection.

Division	Name	Present
President	Karen Chow	✔
Vice-President	Mary Pape	✔
Executive Secretary	So Kam Lee	✔
Part-time Faculty Representatives	Ishmael Tarikh	✔
	Mary Donahue	✔
Academic Services &  Leaning Resources	Cecilia Hui	✔
	VACANCY
Bio/Health/Environmental Sciences	Robert Kalpin	✔
	Anna Miller	✔
Business/Computer Science/ Applied Technologies	Rick Maynard	✔
	VACANCY
Counseling and Disability Support Programs & Services	Betty Inoue	✔
	Kevin Glapion*	✔
	Anita Vazifdar	✔
Creative Arts	VACANCY
	Elizabeth Mjelde	✔
Equity and Engagement	Cynthia Kaufman	✔
	VACANCY
Intercultural/International Studies	Anu Khanna	✔
	VACANCY
Language Arts	Shagun Kaur	✔
	Lauren Gordon	✔
Physical Education	Louise Madrigal	✔
	Rusty Johnson	✔
Physical Sciences, Math, & Engineering	Lisa Mesh	✔
	Terrence Mullens	✔
Social Sciences & Humanities	Rich Booher	✔
	Nellie Vargas	✔
Student Development & EOPS	Mary Sullivan	✔
	VACANCY
Curriculum Committee	Erik Woodbury	✔
Professional Development*	Dawn Lee Tu	✔
Administrator Liaison*	Lorrie Ranck
DASB Representative*	Lianna Vaughan Kimberly Lam	✔
Faculty Association Representative*	Bob Stockwell

*non-voting member

Guests:

Name	Position	Present
Lloyd Holmes	De Anza President
Rob Miesa	VP of Student Services
Christina Espinosa-Pieb	VP of Instruction
Pam Grey	VP of Administrative Services
Hyon Chu Yi-Baker	Director of College Life & Student Judicial Affairs	✔
Marisa Spatafore	Associate VP of Communications & External Relations
Scott Olsen	Classified Senate	✔
Max Meyberg	De Anza Student Trustee
Mallory Newell-	Institutional Research	✔
Moaty Fayek	Dean of Business/Computer Info Systems
Renee Augenstein	Articulation Officer
Brian Malone	Tenure Review Coordinator
Daniel Smith	Dean of Creative Arts
Eric Mendoza	Dean of Physical Education and Athletics
Alicia Cortez	Dean of Equity and Engagement
Randy Bryant	Dean of Career & Technical Education (CTE)
Kathryn Maurer	Foothill Academic Senate President
Isaac Escoto	FHDA District Academic Senate President
Laureen Balducci	Dean of Counseling, DSPS & Title IX Coordinator
Anita Kandula	Dean of Biological, Health, and Environmental Sciences
Michele LeBleu-Burns	Dean of Student Development/EOPS
Lisa Mandy	Director of Financial Aid
Nazy Gayloyan	Dean of Enrollment Services
Edmundo Norte	Dean of Intercultural/International Studies
Jerry Rosenberg	Dean of Physical Sciences, Math & Engineering
Judy Miner	FHDA Chancellor
Elvin Ramos	Dean of Social Sciences and Humanities
Patrick Gannon	Director, Book Store
David Ulate	FHDA Research & Planning
Mae Lee	Curriculum Committee Vice-Chair