May 10, 2021

Approval of Agenda and Minutes from May 3, 2021 Meeting

• Agenda approved.
• Minutes approved.

Public Comment on items not on agenda (Senate cannot discuss or take action)

Cynthia: VIDA is hiring interns, $16/hour, 10 hours per week. Encourage students to apply. Link: https://www.deanza.edu/vida/

Karen: Vice Chancellor of HR Candidate Public Forums. The three candidates will participate in open forums via Zoom on Tuesday, May 11th, in the afternoon.  All members of the district are welcome to participate.  Each candidate will give a brief presentation and then be available for questions from the district community. Link to zoom registration: https://hr.fhda.edu/_vc-candidates/index.html

Needs and Confirmation

Summary of Details

Confirmation
Confirmation for faculty representative on District Energy and Sustainability Advisory Committee
https://www.fhda.edu/_about-us/_participatorygovernance/D-Energy-and-Sustainability-Advisory-Committee.html

Mary has received no volunteers prior to the meeting. She asked for volunteers from those in the meeting.
Cynthia put her name forward.
Vote by unanimous consent. No objection. Cynthia confirmed.

Confirmation for two faculty on FA Equity Task Force Evaluations Workgroup to review J1 and J2
3 volunteers
Cheryl Jaeger Balm, PSME, Mathematics, Full-time Tenured
Spera Georgiou, BCAT, Computer Information System, Full-time Tenured
Kevin Lee, SSH Paralegal Studies/Administration of Justice, Part-time
Mary used Survey Monkey to sent out ballots to voting members. Vote for two.
Results for FA Equity Task Force Evaluations Workgroup
Cheryl Balm - 14 votes
Kevin Lee - 9 votes
Spera Georgiou - 7 votes
Abstain - 5 votes
Cheryl Balm and Kevin Lee confirmed.

Needs
Need for faculty representative on Police Chief’s Advisory Committee (PCAB)

The existing Police Chief’s Advisory Board is transitioning to a shared governance committee called the Police Chief’s Advisory Committee (PCAB). The Academic Senate has been requested by Daniel Acosta and Carla Maitland to appoint one representative for May 2021, June 2021, and all Fiscal Year 2021-22.
Submit name and other requested information to the Request to Serve Form no later than Friday, May 14 at 5:00 PM. All full-time and part-time faculty are eligible and encouraged to apply.

Classified School Employee week May 16-22

Each May, California salutes the important contributions of classified school employees during “Classified School Employee Week” (CSEW).

This year, classified employees have stepped up to the challenges presented by the COVID-19 pandemic and proven to be essential workers serving our students and schools like never before.

“This has been an extremely difficult year, and meeting students’ basic needs as well as their social and emotional needs has been more important than ever. Thankfully, our classified employees have made heroic efforts to step up and support California’s students so they can continue to learn.” – Tony Thurmond, California State Superintendent of Public Instruction

The board has passed and published a very nice resolution in recognition of the classified professionals.

Scott shared the following links to the De Anza Classified Senate and the Central Services Classified Senate.
https://www.deanza.edu/gov/classifiedsenate/https://hr.fhda.edu/classified-senate/

Faculty who would like to show appreciation for Classified Professionals can sign up to for one-time or ongoing payroll deductions using the forms below:

There are separate deduction forms for De Anza and Central Services classified professionals.
De Anza 
Central Services

Contributions go toward appreciation gifts for employee of the month, virtual social hour, ice cream social, Camp Classified (professional development day). The day will have many workshops, activities, and raffles.

Someone asked about joining the classes, especially the cooking ones. Lorrie reminded people that it was important to give the classified professionals space to get together and come together. They have planned and designed the day for themselves. They need that space; people should reach out through email to thank them.

Open Educational Resources (OER) Update 

Update on OER use & opportunities at De Anza
There's been a really positive overall trend with the price of course materials, not just the US trend, also European and Canadian trendl.

The average cost of textbooks for college students in North America has dropped 20% over the last four years. This is the joint result of OER push for  free course materials, and also publishers dropping prices with digital options and cheaper print copies. Some hardbound textbooks have come down in price as well.

ASCCC is committed to promote OER within California. The UC and CSU have devoted resources to develop materials for the most common courses. 

There is a movement to require low cost or free materials in some high schools and colleges. There may be legislative action or local rules that would require a cap on the cost of materials at California community colleges or any public education institution.

OER trend at De Anza College.
There's definitely an increase in awareness by our faculty mostly due to an increase in available titles and sources. Faculty have been aware of open stacks textbooks, which cover most math, accounting, and social science courses. There is the new RedShelf digital option for the expensive textbooks.

According to Mark’s PSYC-001 survey, over 60% of students must carefully budget expenses and appreciate free materials and appreciate free materials

Their newly adopted bylaws allocates 50% of contributions received toward student support and textbooks. The number one use of money saved is Buying Food.

Survey of COMM students by Shagun Kaur and Donna Stasio (end of 2020)
39% skipped buying a book, due to cost.
25% have shared a book due to costs
15% believe they earned a lower grade due to not buying a required book.

The De Anza community has been a mature long time OER advocate with strong administrative support. De Anza will be part of a nationwide study of “Open Pedagogy” with Achieving the Dream (nonprofit), in collaboration with SRI.

The data for student usage of free or low-cost text shows significant increase between 2018 and 2021. Zero-cost represents 55% of total for Spring 2021.
Heavy OER users at De Anza are Astronomy, CIS, Geology, Humanties, Environmental Studies/Science, and Psychology.

Benefits realized by DA OER users.
Ownership of discipline knowledge. No more “I can’t get the book yet.” Students appreciate the difference. Focus on student learning and align with SLOs. Increased richness and variety in auxiliary content. Social justice and equity. Lower the cost of education for all students.

Staff Development Training on OER, Friday 6/11, 10 to 11 am.
Information in the Affordable Texts section of the DA website. 

Questions
Is the OER digital version students purchased theirs to keep? Or is it just for that quarter? It depends on the vendor. Most have an expiration date. There are different packages that may allow access from one term to one academic year.

Some disciplines do not have pre-existing OER materials. When creating materials, where to get figures and how to meet accessibility requirements. Biology OERs are severely compromised by the lack of high quality illustrations and photos.

The system does not offer lifetime access. In some areas like nursing, basic reference information/material do not change. Such material may be available through their work places. Some people have always wanted to keep their texts as references. Some people sell their books back every year.

The digital rental could be a more expensive option since there is no buyback. The buy back prices are pretty low.

The bookstore has a page of free textbook downloads for students.           http://www.deanza.edu/bookstore/textbooks/oer.html

Some classes require access code that are expensive; 
Call out classes or professors with expensive textbooks

Negotiate prices with the publishers. Departments should negotiate with publishers. It takes some more work, but as Mark pointed out it is worth it.

ASCCC OERI just finished a third round of RFP for OER development. A place to see OER used in CCC by C-ID and TMC is: https://asccc-oeri.org/resources/

Remedial Coursework (formerly Remedial Limit Waivers)
AP 4222

Administrative Procedures 4222's Legally required - CCLC update to reflect an amendment to Education Code Section 78213 that places certain limits on enrolling students in remedial English or mathematics coursework.

Karen has received feedback primarily from Math and English.

The first suggestion from a math faculty is to strike out in the proposed draft the sentence “Remedial coursework consists of pre-collegiate basic skills courses” The term “remedial” used by the California Community College, the Community College League of California, reflects current legislation and the current Title V.

It was proposed that the term should be clarified as followed
Per California Code of Regulations, Title 5, Section 55035, “remedial coursework” refers to non degree-applicable basic skills courses.
Every time “remedial” appeared, replace it with “basic skills coursework.”
Replace “semester” with “quarter.”
Replace “college level” with “degree applicable coursework.”
Draft AP4222

Motion to approve this version and for Karen to bring these edits to the district APM, Academic and Professional Matters.
Mary S moved, Cynthia seconded
Yes 16, No 0, Abstain 0, motion passed.

Standing Committee Updates

De Anza Student Government (DASG)
This Thursday Racial Justice town hall, 4 to 6 pm. 
Logo contest for the Office of College Life and the DASG to go with the new name change.
Hosting and funding an anti-blackness panel and collaborating with black outreach.
On Wednesday, they will issue a statement  to condemn anti semitism on campus and in the community.
Continue with training for new senators, Committees are updating codes and by-laws

Instructional Planning and Budget Committee (IPBT)
April 27 meeting minutes; IPBT has prioritized these 6 positions: Environmental Science,  Film/TV animation, Film/TV Production, Communications, English/ Writing, and Physics. They are moving forward with these position recommending them to College Council.
In their Website under “faculty priority hiring” are all the information on the decision. They are focused particularly looking at ethnicity and diversity.

Student Services Planning and Budget Committee (SSPBT)
Presentation by Admission and Records; implementation of adobe sign enrollment system with electronic signature.
Financial aid presentation; reflection on their program review; ways they have developed their online presence through zoom; did institutional research on middle class family, potential for aid; disparity\ies that existed by ethnicity.

Mary D: Faculty Assn (union)
Email from the Office of Assemblymember Evan Low,
“Happy to report AB 1432” (California Online Community College) “made it off the floor today with a vote of 71 AYES, 0 NOES, and 7 ABSTAINS. Thank you for your continued advocacy and support as we move to the Senate!”
It’s a step to end CalBright

Technology Committee
Developing technology plan for the next 3 years; 4 goals/pillars.
Increase student access to technology for learning and for services.
Increase and enhance professional development.
Accessibility 
Collaboration With ETS

Chancellors & Senior Staff Zooms
Congratulations to the Foothill pharmacy program, ranked #1
Library link to Dr DeDruy https://libguides.fhda.edu/DrJoyDeGruy
Discussion on vaccination, still in emergency approval stage; vaccine not fully accepted
Email to Susan Cheu, about the return to working spaces.

De Anza College Nursing department ranked the Best Registered Nursing Program in California  
https://www.bestvalueschools.org/registered-nursing-programs-in-california/

Online virtual graduation website: https://www.deanza.edu/graduation/
$70 graduation box; financial assistance available
Acknowledgment to the powerful multicultural panels; encourage faculty to participate; link to register; PGA credit
Last week, Kimberly Lam and other panelists shared their experiences; all sessions are and will be recorded and posted.
Ethnic Studies Panel: https://www.deanza.edu/iis/2021-panels.html

Chancellor’s Advisory Committee
Approve policies, updates and drafts.
Discussion around vaccination; and return to campus; TP tests being required; COVID vaccine; vaccination policy; cross district consultation task force.
Faculty hiring procedures; a draft is being circulated; try to get it passed no later than June; APM will be looking at it on Wednesday.
Survey of employees and students around housing and how to prioritize housing.

Good of the Order

• Guided Pathways Work Groups Call For Applications  

• Deadline to apply/submit interest on form link: for Intersegmental Team, Monday May 17, 5:00 PM.  For Other Work Groups, Friday, May 21, 5:00 PM

• May is AAPI Heritage Month
• DE ANZA STANDING AGAINST RACISM events, including Ethnic Studies Faculty Multiracial Panel Friday Series of discussions from April 30-May 28
• Dawn; deadline for conference and travel application, starting to get a number of applications. Try to get them in as soon as possible. All forms in adobe sign.
• Mental Health Awareness Week May 17-21
• Movies for Mental Health (Online) May 19 11:30. Registration required. https://www.eventbrite.com/e/de-anza-foothill-college-presents-movies-for-mental-health-online-tickets-131359629187http://bit.ly/deanza-m4mho
• Lecture Breaker Virtual Summer Conference, June 8-10.  https://barbihoneycutt.com/pages/conference
• The 5th annual Queer and Now Conference, May 27th at 12 pm.

• Mary S motioned, Terrence seconded, to adjourn, no objection.

Division	Name	Present
President	Karen Chow	✔
Vice-President	Mary Pape	✔
Executive Secretary	So Kam Lee	✔
Part-time Faculty Representatives	Ishmael Tarikh	✔
	Mary Donahue	✔
Academic Services &  Leaning Resources	Cecilia Hui	✔
	VACANCY
Bio/Health/Environmental Sciences	Robert Kalpin	✔
	Anna Miller	✔
Business/Computer Science/ Applied Technologies	Rick Maynard	✔
	VACANCY
Counseling and Disability Support Programs & Services	Betty Inoue	✔
	Kevin Glapion*	✔
	Anita Vazifdar	✔
Creative Arts	VACANCY
	Elizabeth Mjelde	✔
Equity and Engagement	Cynthia Kaufman	✔
	VACANCY
Intercultural/International Studies	Anu Khanna	✔
	VACANCY
Language Arts	Shagun Kaur	✔
	Lauren Gordon	✔
Physical Education	Louise Madrigal	✔
	Rusty Johnson	✔
Physical Sciences, Math, & Engineering	Lisa Mesh	✔
	Terrence Mullens	✔
Social Sciences & Humanities	Rich Booher	✔
	Nellie Vargas	✔
Student Development & EOPS	Mary Sullivan	✔
	VACANCY
Curriculum Committee	Erik Woodbury	✔
Professional Development*	Dawn Lee Tu	✔
Administrator Liaison*	Lorrie Ranck	✔
DASG Representative*	Lianna Vaughan Kimberly Lam	✔ ✔
Faculty Association Representative*	Bob Stockwell

*non-voting member

Guests:

Name	Position	Present
Lloyd Holmes	De Anza President
Rob Miesa	VP of Student Services
Christina Espinosa-Pieb	VP of Instruction
Pam Grey	VP of Administrative Services
Hyon Chu Yi-Baker	Director of College Life & Student Judicial Affairs
Marisa Spatafore	Associate VP of Communications & External Relations
Scott Olsen	Classified Senate	✔
Max Meyberg	De Anza Student Trustee
Mallory Newell-	Institutional Research
Moaty Fayek	Dean of Business/Computer Info Systems
Renee Augenstein	Articulation Officer
Brian Malone	Tenure Review Coordinator
Daniel Smith	Dean of Creative Arts
Eric Mendoza	Dean of Physical Education and Athletics	✔
Alicia Cortez	Dean of Equity and Engagement
Randy Bryant	Dean of Career & Technical Education (CTE)
Thomas Ray	Dean of Language Arts	✔
Kathryn Maurer	Foothill Academic Senate President
Isaac Escoto	FHDA District Academic Senate President
Laureen Balducci	Dean of Counseling, DSPS & Title IX Coordinator
Anita Kandula	Dean of Biological, Health, and Environmental Sciences
Michele LeBleu-Burns	Dean of Student Development/EOPS
Lisa Mandy	Director of Financial Aid
Nazy Gayloyan	Dean of Enrollment Services
Edmundo Norte	Dean of Intercultural/International Studies
Jerry Rosenberg	Dean of Physical Sciences, Math & Engineering
Judy Miner	FHDA Chancellor
Elvin Ramos	Dean of Social Sciences and Humanities
Patrick Gannon	Director, Book Store
David Ulate	FHDA Research & Planning
Mae Lee	Curriculum Committee Vice-Chair