General Meeting Information

Date: March 7, 2022
Time: 2:30 - 4:20 p.m.
Location: Zoom


  • Agenda

    Time Topic Purpose Discussion Leader
    AMENDED Friday, March 4
    2:30-2:35

    Welcome

    (representatives who have not updated their report out and wish to, please do so)

    D All
    2:35-2:40 Approval of Agenda and Minutes from Feb. 28, 2022 A Balm, Lee
    2:40-2:45

    Public Comment

    I All

    2:45-3:00

    Needs and Confirmations
    I. Hiring Committee for Acting Dean of Language Arts
    II. Service on Conference and Travel Funds Committee

    Summary details

    I/A Pape
    3:00-3:05

    Academic Seante financial reports - Spring 2021Fall 2021

    I

    Pape
    3:05-3:15

    Request for funds (second read): $1,000 donation to Heart2Heart Humanitarian Aid through Nova Ukraine 

    A

    Balm
    3:15-3:25

    Request for funds (first read)Classified Senate and Academic Senate brunch social on the April 5 College Flex Day 

     D Balm
    3:25-3:35

    Update of the California State of Emergency, Brown Act and how it may affect our Academic Senate meetings in Spring 2022

    I/D

    Balm

    3:35-3:45

    Board Policies and Administrative Procedures being updated (second read for all)

    • AP 5013: Admission and Concurrent Enrollment of Adult Education Students as Special Admits 
    • AP 4225: Course Repetition 
    • BP 7210: Academic Employees
     A  Balm

    3:45-3:55

    LATE ADDITION: Policy change on AP, IB and CLEP exams (first read)

     I/D Augenstein, Balm

    3:55-4:05

    Update from College Council and IPBT on the state of online education at De Anza

    College Council on Thur, Feb 17 voted to approve the following recommendation from the Technology Committee: We recommend that President Holmes fully fund, staff and support a robust and fully functioning Online Education Center. This recommendation is in view of significant staffing shortages that existed pre-pandemic and have become ever increasingly apparent, resulting in strained operations and lessened services in an area crucial to current and future educational opportunities for the students of De Anza College.

    I/D Balm, Pape
    4:05-4:20

    Resolution to include part-time faculty on administrative hiring committees at De Anza College

    D/A Balm

    4:20-4:30

    Report Outs and Good of the Order

    I/D All

    To request to add an item to the agenda of a future Academic Senate meeting, email balmcheryl@fhda.edu by noon on the Wednesday before.

    A = Action
    D = Discussion
    I = Information

  • Minutes

    Welcome

    Cheryl reminded representatives to update their report-out.



    Approval of Agenda and Minutes from February 28, 2022

    Mary D moved to approve the agenda with the late addition: Policy change on AP, IB and CLEP exams. Diana seconded.

    Erik moved to amend the agenda to remove the word.doc with comments from the Academic President on the Resolution to Include Part-time Faculty on Administrative Hiring Committees from the official agenda. The comments can be submitted during the discussion of the items and be recorded in the minutes.  Bob seconded.

    Vote to approve amendment. Passed by majority vote.
    Agenda approved by unanimous consent.

    There was no motion to approve the February 28 minutes. It will be discussed and approved in the next meeting.

    No public Comment.



    Confirmations

    Confirmed by rank choice voting via email. Voting closed at 4:15 pm.

    The statements from the volunteers were included in the agenda.

    Hiring Committee for Acting Dean of Language Arts
    Vote to confirm 3 out of 5 volunteers.
    Brandon Gainer, Language Arts, Communication Studies, Full-time Tenured
    Alex Giardino,  Language Arts, English, Full-time Tenured
    Amy Leonard, Language Arts, English, Full-time Tenured
    Brian Malone, Language Arts, English, Full-time Tenured
    Felisa Vilaubi, Counseling

    The invitation to serve was sent to all faculty, including part-time, as well as classified.

    Lauren: She noted that the candidates included someone from Com Studies, English professors and a counselor from the division. The committee should have representation from across the division. And, counselors worked closely with the dean.

    Voting Results:
    Brandon Gainer, Felisa Vilaubi, Brian Malone confirmed for the hiring committee.

    Service on Conference and Travel Funds Committee
    Vote to confirm 1 out of 3 volunteers.
    Abeer Alameer, Business Computer Science and Applied Technologies, CIS Full-time NOT Tenured
    Amy Leonard, Language Arts, English, Full-time Tenured
    Chai Saechao Schweikert, Enrollment Services, Counseling - Outreach Full-time NOT Tenured

    Voting Result:
    Amy Leonard confirmed to serve on committee. 

    Summary details

    Academic Senate financial reports - Spring 2021, Fall 2021

    Mary P explained the income and expenses in the reports. The reports did not show any dues/income because the officers were not able to access and deposit physical checks during the pandemic. The deposits will be reflected in the report for the next quarter.

    The stipends are for part-time at-large representatives on the Senate and the part-time representative on IPBT. The officers attended the Leadership Conference and the Fall Plenary.

    The total end balance as of 12/31/2021 was $10,409.21

    Request for funds (second read): $1,000 donation to Heart2Heart Humanitarian Aid through Nova Ukraine

    The Senate had a balance of over $10,000 at the end of last quarter. There was a proposal to donate $1000 to the Heart2Heart Humanitarian Aid through Nova Ukraine.

    Mark: PE/Athletics had a division meeting Wednesday and did a straw poll. 78 percent of those voting said the Academic Senate should not send funds overseas.

    PE/Athletics comments included: 
    As devastating as the war is, it is inappropriate for the De Anza Academic Senate to send money out to another country.” 

    “I’d rather find a way to support the students of Ukraine on our campus”

    “It would set a big precedent. What other international crisis would need money next month and would we start sending $1,000 regularly?” 

    “We could encourage people to donate individually. De Anza has a page of suggestions, “a list of organizations vetted by several reputable U.S. news organizations providing humanitarian aid to people in Ukraine and to the growing diaspora.”   https://www.deanza.edu/news/2022/ukraine.html

    Dimeetri, DASG representative to the Academic Senate, reported that DASG has issued a statement in support of the Ukrainian people in this war against them. He questioned the specific limitations for financial support and how it might set precedents.

    Dimeetri was an international student from Ukraine. The International Student Office has been doing a good job reaching out and supporting all 6 Ukrainian students at De Anza. He encouraged donations to humanitarian needs. The money may be sent to non-profit organizations in the US, not overseas.

    Nova Ukraine was located in Palo Alto and has been in existence since the beginning of the conflict in 2015. The organization would be in compliance with US laws and regulations in accounting for the money. 

    Carol did a check on the organization and found Nova Ukraine listed on a RAZOM website, and RAZOM is one of the groups mentioned on De Anza College's website for aid to Ukraine.

    Mary D re-stated the PE division meeting comments shared by Mark.

    Carol suggested that the Senate hold off voting until next week for representatives to check with their divisions. 

    Mary D motioned to table the discussion, Carol seconded.

    Discussion
    Gokce: For a very wealthy country $1000 may not mean much, but for a country in crisis, that is vital. 

    Cheryl: There is absolutely a crisis happening. This money's going across town to experts who know how to support people hiding in basements fearing for their lives. She cannot understand why people wouldn’t want to do everything possible to help. She further clarified that this was a one time humanitarian aid.

    Call for vote to table.
    Yes 4, No 16, Abstain 3.
    Motion to table failed

    Mary P called to vote on the item to donate $1000, Rana seconded.
    Yes 19, No 0, Abstain 3.
    Motion passed



    Request for Funds (first read): Classified Senate and Academic Senate Brunch Social on the April 5 College Flex Day

    This will be a community building brunch to interact and build mutual support. The idea was to have it in the morning around 9:30 in Memorial Park across the street from the campus.

    The suggested budget was $200 depending on how many people will attend.

    Cheryl and the Classified officers will check and confirm meeting agendas for faculty and staff during the college flex day to determine the best time for the social.

    Update of the California State of Emergency, Brown Act and how it may affect our Academic Senate meetings in Spring 2022

    The State of California was still under a state of emergency as declared by Governor Brown. Therefore, the Senate may continue to invoke AB361 to meet online via zoom. When the state of emergency ends, the Senate can no longer meet online. The meetings will need a quorum of over 50% voting members joining from within the district boundaries, including on campus. Voting members may join from their offices or anywhere on campus without disclosing their locations. Those joining remotely within the district must provide their meeting locations to be included on the agenda by the previous Thursday. Those joining from outside the district, like San Jose, San Francisco, etc. will not count toward the quorum.

    On March 15 the legislature will meet to begin debate to end the state of emergency. The Senate should be fine with meeting via zoom on March 14. 

    Cheryl shared her plans for the next quarter. She has scheduled the hyflex room in MLC for the Senate meetings. Those comfortable with meeting in person may join there or from their offices on campus. Voting members joining from off campus within district boundaries must provide that address and allow members of the public to join them.

    Mary D suggested reaching out to Board of Trustees President Patrick J. Ahrens in his role as dsitrict director for Assembly member Evan Low in California Assembly District 28, for help with allowing people to join meetings from their homes without disclosing their addresses.

    The Senate is binded by the public meeting laws. When the state of emergency is over, the Senate will be beholden to them.  The Board of Trustees has been meeting in person since January.

    Melinda asked if she could still meet remotely on campus like in a classroom where she will have access to zoom.

    Cheryl: As long as there were more than 50% voting members joining from within district boundaries, either on campus or from other places, others can attend remotely. Non-voting and associated members, and the general public may continue to attend via zoom. They will find places for those without an office to attend on campus online.

    Other bodies affected by this law will be DASG, and the Curriculum Committee.

    The Brown Act covers legislative bodies of local government agencies created by state or federal law and any standing committee of a covered board or legislative body, 

    Mary D felt that it was wrong to require students under 18 or students to disclose their addresses.

    There were discussions on how to meet quorum. Someone mentioned an option of rotating schedule to attend the meeting on campus and/or gas stipend. Or, use Senate funds to buy N-95 masks.

    Erik: This is the law, the reality as we return to normal.

    People shared their challenges of commuting long distances, like from San Francisco or Santa Cruz just for the meeting. And. some had to deal with schedules, andhe difficulties ike traffic and school pick up.

    Cheryl will be sending out a survey to determine the options.

    Board Policies and Administrative Procedures being updated (second read for all)

    • AP 5013: Admission and Concurrent Enrollment of Adult Education Students as Special Admits 

    • AP 4225: Course Repetition 
    • BP 7210: Academic Employees

    Mary D moved to approve. Mary P seconded. No objection, unanimous consent



    LATE ADDITION: Policy change on AP, IB and CLEP exams (first read)

    February 2, 2022 memo from the CCCCO announced a policy change for the award of college credits based on exams. The policy stipulated that any student who passes an International Baccalaureate Organization IB examination or a CLEP examination with a minimum passing score in the subject matter be awarded general educational area credit. There was a table that specified the minimum credit to be awarded in respective GE areas.

    The new policy updated the previous memo where the units were written in terms of semester courses. It specified the minimum units but the departments can always give more. The previous 4.5 unit minimum was a misalignment with De Anza course units.

    Renee: REQUEST the Academic Senate recommends that faculty align the units awarded for AP with the unit value of approved credit course(s), and the minimum quarter unit value for all other AP exams. 

    Department surveys will ask for unit value for exam and whether to maintain, add, or delete course credits.  A link to the AP exam info will be provided, along with how several CSUs and UCs award course credit.

    Rick felt that the request was common sense.

    The ultimate decision will be up to the departments. They may lower it to 4 or raise it to 5 or more depending on their typical course units.

    Carol: What was the issue with 4.5 vs 4?

    Renee: One issue is that there was a misalignment when reporting credit for prior learning, so the actual credit awarded could not be reported to the state. The new memo allows alignment with actual De Anza courses. And the ask of the Senate is to recommend that all departments change it to whatever course it would go with. For example, only 12% of the actual course credit that we awarded last year based on AP could be reported to the State. 88% of the credit awarded could not be reported to the State because they were looking at the course credit unit versus the AP credit unit. There was a misalignment. We are supposed to be awarding credit for prior learning, which includes standardized exams like AP, and MIS data is looked at for accountability and funding.

    Carol: What are the pros and cons?

    Renee: The alignment in terms of clarity for students. Also, the MIS reporting. But we will be decreasing the unit value for AP.

    Erik: 30% of the courses were rejected because the units awarded were too high?

    Renee: Yes, it was the same problem.

    Erik: As the Curriculum Rep, I fully endorse this proposal and am happy to work with anyone that has questions about it. As Rick said, this is a fairly common sense approach to the evolving guidance on this issue

    We are attempting to recommend a college policy in order to encourage faculty and more broadly departments to follow it.

    The policy will go into effect in the Fall. It will not be applied retroactively. Renee will be working with admissions and records. The Senate will vote on the recommendation next week.

    The attempt was to recommend a college policy for faculty and more broadly departments to follow.

    Update from College Council and IPBT on the state of online education at De Anza

    College Council on Thur, Feb 17 voted to approve the following recommendation from the Technology Committee: We recommend that President Holmes fully fund, staff and support a robust and fully functioning Online Education Center. This recommendation is in view of significant staffing shortages that existed pre-pandemic and have become ever increasingly apparent, resulting in strained operations and lessened services in an area crucial to current and future educational opportunities for the students of De Anza College.

    There was much discussion regarding this issue and how to support online ed.

    Lauren Gordon: But, with the influx of so many online classes and the need for help with professional growth and course design, that is a large amount of responsibilities that this potential person would need to be responsible for.

    Shagun: What the colleges needs is vision and long term planning, not playing catch up. 

    Dawn: As someone who works very closely with online ed, I agree with Shagun, that we need some visioning and planning.

    There was a question regarding funding. 

    Mary P: This conversation is needed in IPBT. Online Ed is part of instruction. She extended an invitation to the IPBT meeting. They will be discussing a lot of these issues.

    Erik: Given that IPBT is supposed to be an open meeting, the link to their meetings should be published openly like AS or Curriculum. 

    Mary P shared link in chat
    Meeting URL: https://fhda-edu.zoom.us/j/92450843497?from=addon
    Meeting ID: 924 5084 3497

    Resolution to include part-time faculty on administrative hiring committees at De Anza College

    Cheryl shared Comments from the Academic Senate President

    The Classified Senate asked not to be included in the resolution.

    The Senate resumed discussion on the resolution, especially the minimum number of faculty to be included in the hiring committees.

    Some representatives shared in chat comments from their divisions as well as data of volunteers for previous committees.

    Hua-Fu Liu, IIS Division  "Faculty and administrators collaborate to ensure students are provided an excellent learning experience at De Anza College. Since faculty and administrators work closely on many issues, there should be similar representation of faculty and administrators on all hiring committees. I am in favor of a Senate resolution keeping a minimum of three (3) faculty members on administrator hiring committees. "

    Carol Cini: MANY faculty have volunteered to serve on Administrator Hiring committees. She shared the following data from the Senate Needs and Confirmation Documents:
    Fall 2018: 
    Dean DSPS:  6 faculty volunteered
    Dean PE / Athletics:  4 faculty volunteered
    Dean Creative Arts:  4 faculty volunteered

    Fall 2019: 
    Dean SSH:  8 faculty volunteered.

    Fall 2021:
    Dean IIS:  3 faculty volunteered. 
    Dean PSME:  8 faculty volunteered. 

    Winter 2022:
    Dean (Acting) Lang. Arts:  5 faculty volunteered.

    Carol Cini: Since CREATIVE ARTS Division does not have a division rep on Senate, faculty  below asked to have their statements presented in favor of 3 (THREE):

     Vernon Gallegos, Full-time Instructor, Theatre and Dance: -- "I'm in favor of a Senate resolution supporting a minimum of 3 (THREE) faculty members on administrator hiring committees. As a person of color, I applied to be on the Creative Arts' Dean hiring committee, but I was not selected because it was limited to only two faculty members. As a Mexican American, I think it's important to support inclusion for diversity at De Anza College." 

    Yael Karmi, Part-Time Instructor, Art History: -- "I have served on the Creative Arts Dean Hiring Committee in 2019 as a faculty representative for the Arts Division. I strongly support increasing the number of faculty, and specifically Part Time faculty, in administrator hiring committees, and to have a minimum of 3 (THREE) faculty on administrator hiring committees."

    Erik: moved to update the faculty number to 3 and to pass the resolution. Second by Carol. 

    Amend the resolution date to March 7.

    Mary D repeated the need for the vote to be unanimous.

    Yes: 23. No: 0. Abstain 0. 
    Resolution passed unanimously.

    Final version of resolution

    Report Outs and Good of the Order

    Mary P motioned, Mary D seconded, to adjourn, no objection.



    Attendance

    Division

    Name

    Present

    President

    Cheryl Balm

    Vice-President

    Mary Pape

    Executive Secretary

    So Kam Lee

    Part-time Faculty Representatives

    Gokce Kasikci

    Mary Donahue

    Academic Services & 
    Learning Resources

    Cecilia Hui

    Bio/Health/Environmental Sciences 

    Rana Marinas

    Janice Valadez

    Business/Computer Science/
    Applied Technologies
     

    Rick Maynard

    VACANCY

    Career Technical Education & Workforce Development

    Tim Harper

    VACANCY

    Counseling - General

    Robert Alexander

    Lisa Castro

     Counseling - Embedded

    Felisa Vilaubi

    Helen Pang

    Creative Arts  

    VACANCY

    VACANCY

    Disability Support Programs & Services and Adapted PE 

    Kevin Glapion

    Anita Vazifdar

    Equity and Engagement

    Liliana Rivera

    Intercultural/International Studies

    Diana Ferrara

    VACANCY

    Language Arts 

    Shagun Kaur

    Lauren Gordon

    Physical Education 

    Rusty Johnson

    Mark Landefeld

    Physical Sciences, Math, & Engineering

    Lisa Mesh

    VACANCY

    Social Sciences & Humanities

    Emily Beggs

    Carol Cini

    Student Development & EOPS

    Melinda Hughes

    Curriculum Committee

    Erik Woodbury

    Professional Development*

    Dawn Lee Tu

    Administrator Liaison*

    Thomas Ray

    DASG Representatives*

    Dimitri Yanovskyi

    Adel Burieva

    Faculty Association Representative*

    Mary Donahue

    Affinity Group Representatives*

    Glynn Wallis, BFSA

    *non-voting member

    Guests:

    Name

    Position

    Present

    Lloyd Holmes

    De Anza President

    Rob Miesa

    VP of Student Services

    Christina Espinosa-Pieb

    VP of Instruction

    Pam Grey

    VP of Administrative Services

    Hyon Chu Yi-Baker

    Director of College Life & Student Judicial Affairs

         

    Marisa Spatafore

    Associate VP of Communications & External Relations

    Scott Olsen

    Classified Senate

    Michelle Fernandez

    De Anza Student Trustee

    Mallory Newell

    Institutional Research

    Moaty Fayek

    Dean of Business/Computer Info Systems

    Renee Augenstein

    Articulation Officer

    Brian Malone

    Tenure Review Coordinator

    Daniel Smith

    Dean of Creative Arts

    Eric Mendoza

    Dean of Physical Education and Athletics

    Thomas Ray

    Dean of Language Arts

    Alicia Cortez

    Dean of Equity and Engagement

    Randy Bryant

    Dean of Career & Technical Education (CTE)

    Kathryn Maurer

    Foothill Academic Senate President

    Karen Chow

    FHDA District Academic Senate President

    Laureen Balducci

    Dean of Counseling, DSPS & Title IX Coordinator

    Anita Kandula

    Dean of Biological, Health, and Environmental Sciences

    Michele LeBleu-Burns

    Dean of Student Development/EOPS

    Lisa Mandy

    Director of Financial Aid

    Nazy Gayloyan

    Dean of Enrollment Services

    Debbie Lee

    Dean of Intercultural/International Studies

    Yvette Alva-Campbell

    Dean of Physical Sciences, Math & Engineering

    Judy Miner

    FHDA Chancellor

    Elvin Ramos

    Dean of Social Sciences and Humanities

    Patrick Gannon

    Director, Book Store

    David Ulate

    FHDA Research & Planning

    Mae Lee

    Curriculum Committee Vice-Chair

    Tabia Lee

    Faculty Director of Equity, Social Justice & Multicultural Education

Zoom Information 

Meeting URL: https://fhda-edu.zoom.us/j/96525827103?pwd=UVQ1bU9MUFpDdExMaDNGRC90OGRFdz09

Meeting ID: 965 2582 7103
Passcode: 702613

Phone one-tap: +16699006833,,96525827103# US (San Jose)


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