May 24, 2021

Approval of Agenda and Minutes from May 17, 2021 Meeting

• Agenda approved.
• Minutes approved.

Public Comment on items not on agenda (Senate cannot discuss or take action)

• One Book project is a year long OPPORTUNITY to collaborate and participate. They want to start with some faculty in fall, add in more in winter, then more faculty in spring. It is optional, no one will get in trouble for not participating. They are making it easy and exciting for people to want to participate.

Dawn announced the Trans Inclusion Training, Friday, 6/4, 10 am-2 pm. Email caparasfrancesca@fhda.edu. Register at https://bit.ly/2RGcX6V  Presented by De Anza's Women, Gender, and Sexuality Center. PGA CREDIT AVAILABLE

Credit by Exam (CBE): Proposed Change to De Anza local requirement (second discussion)

Proposal to remove local requirement (see p. 28 of De Anza College Catalog) that before requesting CBE, a student must "first successfully complete 15 units at De Anza."

This was a request from CTE. They have been working with dual enrolled students that found this requirement to be a barrier for them to request credit by exam. This has been an existing De Anza local requirement. Foothill does not have this requirement

Mary D moved to remove the 15 units minimum requirement, Mary Sullivan seconded.
Yes 18, N0 0, Abstain 1, motion approved.

Needs and Confirmation

1. Confirmations:

Police Chief's Advisory Committee
Cynthia Kaufman, Equity and Engagement VIDA, Full-time Tenured
James T Suits, Social Science & Humanity, Admin. of Justice, Full-time Tenured
Ishmael Tarikh Social Sciences and Humanities, Political Science, Part-time

The original plan was to vote using SurveyMonkey in email after the meeting.
Cynthia withdrew after seeing the names of the other candidates.

Ishmael moved as a matter of point of order to hold the vote during the meeting for the police chief committee position, seconded by Betty.
Yes 18, No 0, Abstain 1. Motion carried.

Vote between the 2 candidates
James 2, Ishmael 16, No abstain.
Ishmael confirmed.

Chicanx/Latinx Studies and Comparative Ethnic Studies Hiring Committees, 2 positions, 1 committee
Edmuno Norte, Dean IIS, Chair of Committee
Mae Lee, Asian American Studies, Faculty
Catie Cadge-Moore, Intercultural Studies / Art History, Faculty
Hua-Fu Liu, Mandarin Language and Culture, Faculty
Jorge Morales, Counselor, First Year Experience (FYE), Faculty
TBD EO Representative
An email invitation to serve was sent out to all IIS Division FT instructors and adjunct instructors who teach in Intercultural/Ethnic Studies. The above IIS instructors are the three who stepped up to volunteer. To include greater experience working with Chicanx/Latinx Students (and also for greatergender balance), I reached out to Jorge Morales who has long coordinated with our CHLX & CETH faculty who teach for the Puente and FYE programs, and he graciously agreed to serve.

Mary S moved to confirm, Cynthia seconded.
Vote by unanimous consent, no objection, committee confirmed.

Affordable Housing Taskforce
Lita Kurth, Language Arts, English, Part-time
Mary S moved to approve, Cynthia seconded
Vote by unanimous consent, no objection, confirmed.

District Academic Senate President, 2021-22.
The position alternates between Foothill and De Anza. This year the president has been Isaac Escoto from Foothill. Next year the president will come from De Anza. The president should have served as an Academic Senate officer in the last 5 years.

Mary P nominated Karen Chow.
Cynthia moved to accept the nomination, Mary S seconded.

Comments: Karen is the ideal candidate with her service at the state level to provide continuity and advocacy for both campuses. 

For this position, they have reached out to past officers Jim Nguyen and Mayra Cruz, both have declined. 

Yes 19, No 0, Abstain 0. Confirmed.

II Needs:
FYE Coordinator
https://www.deanza.edu/gov/academicsenate/needs_confirmations/FYE%20Faculty%20Coordinator%20_JD2021.pdf

3 IPBT Faculty Representatives (volunteer by 6/4/2021)

3 SSPBT Faculty Representatives (volunteer by 6/4/2021)

Non-credit liaison on Curriculum leadership Team (volunteer by 6/4/2021)

One Faculty needed PDL Committee (volunteer by 6/4/2021)
One faculty representative. This is the committee that approves PLDs and training and retraining funds.

Faculty PDLs, and Training/Retraining funds. Helpful information:
PDL Faculty Committee Guidehttp://www.deanza.edu/gov/academicsenate/needs_confirmations/PDL%20Faculty%20Committee%20Guide%20v13%202020%20October.docx 
Article 17
http://www.deanza.edu/gov/academicsenate/needs_confirmations/PDL_Article_17.pdf 
Sample Meeting Schedule
http://www.deanza.edu/gov/academicsenate/needs_confirmations/PDL_Sample_Meeting_Schedule_2019-2020.pdf
Direct questions to Tuan Tonthat

Summary of details

Committee & Zoom Reports

De Anza Student Government (DASG)
Continue with committee code update, should be done by 5/26 except for the by-laws
5/28 3-5 pm: Environmental Career Fair hosted by the DASG Environmental Sustainability Committee, the Zero Waste and Climate Awareness Club and the Acterra Young Professional Group. Register at tinyurl.com/deanzaecp2021

6/2 3-5 pm: Recognition gala for the current DASG Senate
6/4 3-5 pm: Fighting Anti-Blackness Panel; tinyurl.com/deanzaecp2021
6/9 last training and affirmation for new senate members
6/11 1-3 pm: Mental Fitness Project 

Instructional Planning and Budget Committee (IPBT)
Voted and approved reassignment of Mae Lee to be Asian American instructor. The approved open Asian American position was changed to Comparative Ethnic Studies. The Ethnic Studies department will be better positioned to meet the new ethnic studies requirement for the California state universities. They approved some CTE fund allocations. 

They heard the division deans spoke on behalf of the positions in Physics and Environmental Sciences.The division deans for all 6 requested positions have shared their goals and accomplishments.

Energy & Sustainability Advisory Committee
The District Energy Plan focused on being as green as possible through efforts to eliminate natural gas in new buildings and also promote public transportation to reduce emissions.
Link to this year’s energy plan and its main goals https://docs.google.com/document/d/1Mzkh3jboKbkbhdJADblnRg1kWrYk6-tw/

Senior Staff Zoom
Heidi reported on the fantastic week of Classified Professional activities that ended with an ice cream social.
Poll taken at the meeting indicated that 90% fully vaccinated, 2% have received the first dose. 
Campus Vaccination Clinic, 6/8 to 6/10; opened to De Anza students and district employees.
Tina and Jennifer reported on the campus facilities work and the installation of  the first hyflex room that could offer hybrid classes in person and in zoom. Dawn is on the team that will provide training on the use of hyflex.
More on graduation; encouraged faculty and classified professionals to volunteer and help.

Shared Governance Reflection Questions

Presentation & feedback on Shared Governance Reflection Questions
Karen shared the document that she has compiled for questions 1 and 3.

1. Reflecting on the work of your governance group over the past year, how did this work help fulfill our vision, mission, values, strategic initiatives, Institutional Core Competencies, and commitment to equity?
2. Reflecting on your groups’ ability to disseminate information to its stakeholders, what are some strengths and weaknesses in regards to ensuring that all stakeholders are informed of the committee’s activities, processes, policies and decisions? How can you improve your process for information dissemination next year?

Answers to Shared Governance Reflection Questions 1 & 3

Jamboard feedback activity on question 2

Reflecting on your governance group’s processes and practices over the past year, please identify what has been working and what changes you plan to implement over the next academic year to ensure continuous improvement.

There were 9 breakout rooms for people to pair-share.

Divisions & Departments --what should they be discussing regarding Return to Campus & 2021-22 course scheduling decision making?

Karen shared the 5/24/2021 Open Letter to District and College Leaders from FA and Academic Senate Leadership of both De Anza and Foothill Colleges. They wrote the letter over the weekend as an urgent, collective petition that the Faculty Association and the Academic Senate leadership of the district be immediately and fully included in college and district-level decision making regarding course scheduling and classroom/facilities safety in the District/Colleges' evolving return to campus plans. They recognized the difficulties of keeping up with the moving targets of county, state and even federal guidelines. Their chief concern is the lack of clarity and sometimes contradictory messaging regarding the scheduling of Fall classes. These and other concerns are outlined in the open letter.

Time for discussion of questions and issues that Divisions & Depts. should discuss regarding Return to Campus & 2020-21 course scheduling decision making

There was a discussion on requiring vaccination and testing. The UC’s and CSU’s are requiring vaccination.  SJSU was still implementing pandemic mitigation strategies (limited capacity rooms, 30 minutes between each class, masks still required).

On May 18, Santa Clara County mandated that “all businesses and governmental entities determine the COVID-19 vaccination status of their employees, contractors, volunteers, and others who regularly work onsite.” 

Although the district is not currently requiring employees to be vaccinated, people may request a medical or religious exemption from vaccination.
https://www.cccco.edu/About-Us/News-and-Media/Press-Releases/2021-oakley-urges-students-to-vaccinate

PE will have some on campus classes in the summer, including swimming and badminton. Mary D shared her social distancing instruction for her class.
https://marydonahue.org/social-distancing-during-swim-class

Some people wanted more information about campus and class conditions before making the decision to return to campus. It is entirely voluntary for people to return. 

Autotech has been teaching on campus since September, and has scheduled in person classes for summer and fall. It has been working well. They have been doing lectures via zoom and bringing in students in small groups.

Biology just started re-roofing two buildings and will not be able to access their labs.

There was concern about the old HVAC system and small class rooms in L quad

Teachers are human beings, not silos, everyone has situations they have to work around in their households, like aging parents and young children who will not get vaccinated. It is worse with adjunct faculty, coming from their homes and environments.

District does not have a policy on vaccination. It doesn't make sense.

How can an instructor feel safe in a full classroom with 50 students and  no social distancing? Some division deans have been heavy handed about demanding certain classes to be offered in certain modality.

Curious as to how things evolve over the summer… now the CDC is pretty much telling people that vaccinated people don’t need to wear masks anymore… interested to see how California’s rules evolve.State Senate passes a resolution in Spring Plenary that asserts faculty primacy in teaching modality - https://www.asccc.org/resolutions/asserting-faculty-primacy-teaching-modality

The Dept. of Political Science has asked (and received) Fall preferences, but we have been given no guarantee of choice of face to face or particular classes.

Even with a vaccine policy, I want to know how it will be reinforced for students. Because the classroom space is inadequate for social distancing. So any policy has to include measures for how it will be reinforced and whose responsibility it will be to reinforce. I can’t imagine that they would expect faculty to take on this role…

APBT reports reveal that the level of cleanliness even before the pandemic was limited due to being short staffed over the years. Some people are not comfortable coming back to a campus in a 1960s building with 30 students and poor ventilation

CA govt shared that indoor mega events as of une 15 will require either proof of vaccination or negative covid test.

State Senate passes a resolution in Spring Plenary that asserts faculty primacy in teaching modality - https://www.asccc.org/resolutions/asserting-faculty-primacy-teaching-modalityAlso this : Flexibility in Attending Academic Senate: https://www.asccc.org/resolutions/flexibility-remote-attendance-local-academic-senates

Discussion on Optimum HQ

The same issue comes up for counselors, we are in small spaces with our students, often unventilated, windowless offices where social distancing is not possible.

Could remote learning be added as a disability accommodation from now on, even when the pandemic is not happening anymore? It would be a fantastic aid for students who have illnesses/conditions that cause frequent absences.

Good of the Order

• May is AAPI Heritage Month
• Queer & Now Conference, Thursday, May 27, 12:00 PM to 4:30 PM with keynote speaker adrienne marie brown
• DE ANZA STANDING AGAINST RACISM events, including Ethnic Studies Faculty Multiracial Panel Friday Series of discussions from April 30-May 28
• Upcoming De Anza End of Year Celebrations (updated with more events as they become announced): 
• Total lunar eclipse (moon turns red) very early in the morning Wednesday, May 26. (maximum  4:11 a.m. to 4:25 a.m.).
• Transfer-Mentors Celebration, 6/16, 3-4:30
• Terence motioned, Betty seconded, to adjourn, no objection.

Division	Name	Present
President	Karen Chow	✔
Vice-President	Mary Pape	✔
Executive Secretary	So Kam Lee	✔
Part-time Faculty Representatives	Ishmael Tarikh	✔
	Mary Donahue	✔
Academic Services &  Leaning Resources	Cecilia Hui	✔
	VACANCY
Bio/Health/Environmental Sciences	Robert Kalpin	✔
	Anna Miller	✔
Business/Computer Science/ Applied Technologies	Rick Maynard	✔
	VACANCY
Counseling and Disability Support Programs & Services	Betty Inoue	✔
	Kevin Glapion*	✔
	Anita Vazifdar	✔
Creative Arts	VACANCY
	Elizabeth Mjelde	✔
Equity and Engagement	Cynthia Kaufman	✔
	VACANCY
Intercultural/International Studies	Anu Khanna	✔
	VACANCY
Language Arts	Shagun Kaur	✔
	Lauren Gordon	✔
Physical Education	Louise Madrigal	✔
	Rusty Johnson	✔
Physical Sciences, Math, & Engineering	Lisa Mesh	✔
	Terrence Mullens	✔
Social Sciences & Humanities	Rich Booher	✔
	Nellie Vargas	✔
Student Development & EOPS	Mary Sullivan	✔
	VACANCY
Curriculum Committee	Erik Woodbury
Professional Development*	Dawn Lee Tu	✔
Administrator Liaison*	Lorrie Ranck
DASG Representative*	Lianna Vaughan Kimberly Lam	✔
Faculty Association Representative*	Bob Stockwell

*non-voting member

Guests:

Name	Position	Present
Lloyd Holmes	De Anza President
Rob Miesa	VP of Student Services
Christina Espinosa-Pieb	VP of Instruction
Pam Grey	VP of Administrative Services
Hyon Chu Yi-Baker	Director of College Life & Student Judicial Affairs
Marisa Spatafore	Associate VP of Communications & External Relations
Scott Olsen	Classified Senate
Max Meyberg	De Anza Student Trustee
Mallory Newell-	Institutional Research
Moaty Fayek	Dean of Business/Computer Info Systems
Renee Augenstein	Articulation Officer
Brian Malone	Tenure Review Coordinator
Daniel Smith	Dean of Creative Arts
Eric Mendoza	Dean of Physical Education and Athletics	✔
Alicia Cortez	Dean of Equity and Engagement
Randy Bryant	Dean of Career & Technical Education (CTE)
Kathryn Maurer	Foothill Academic Senate President
Isaac Escoto	FHDA District Academic Senate President
Laureen Balducci	Dean of Counseling, DSPS & Title IX Coordinator
Anita Kandula	Dean of Biological, Health, and Environmental Sciences
Michele LeBleu-Burns	Dean of Student Development/EOPS
Lisa Mandy	Director of Financial Aid
Nazy Gayloyan	Dean of Enrollment Services
Edmundo Norte	Dean of Intercultural/International Studies
Jerry Rosenberg	Dean of Physical Sciences, Math & Engineering
Judy Miner	FHDA Chancellor
Elvin Ramos	Dean of Social Sciences and Humanities
Patrick Gannon	Director, Book Store
David Ulate	FHDA Research & Planning
Mae Lee	Curriculum Committee Vice-Chair